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Dropbox vs Microsoft 365 Business comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Dropbox
Ranking in Content Collaboration Platforms
1st
Average Rating
8.2
Reviews Sentiment
7.6
Number of Reviews
90
Ranking in other categories
Cloud Storage (3rd)
Microsoft 365 Business
Ranking in Content Collaboration Platforms
9th
Average Rating
8.4
Reviews Sentiment
7.0
Number of Reviews
245
Ranking in other categories
Mobile Device Management (MDM) (2nd)
 

Mindshare comparison

As of June 2025, in the Content Collaboration Platforms category, the mindshare of Dropbox is 7.9%, down from 12.0% compared to the previous year. The mindshare of Microsoft 365 Business is 1.8%, up from 1.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Edgar  Paez - PeerSpot reviewer
Work from anywhere and backup easily while being practical
I recommend Dropbox, yet not for all of the features it has. I am a basic user. In a personal mode, we have about 100 employees, and maybe 20 of them use Dropbox as a personal backup system. ShareFile is more secure than Dropbox. Five years ago, ShareFile was qualified as having better security control, access privilege management, and version control recovery, among many features that we were using for private documentation. Overall, I would rate Dropbox an eight out of ten.
CharlesBrewer - PeerSpot reviewer
Price and reliability need improvement while general tasks are streamlined
The pricing for Microsoft 365 is too high, and quality-wise, it does not meet high standards. The operating system is outdated and inadequate. Microsoft has very poor security, and Defender is ineffective. In terms of collaboration and file sharing, OneDrive is very clunky and has frequent sync issues. It also crashes a lot and is unreliable.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"We don't really use the collaboration features because we have only a small organization. Dropbox is valuable having the hard drive space available, and the access to be able to upload and access the content."
"It is the best solution in terms of space, file sharing, and live editing. I can share and edit files with multiple users."
"The solution is easy to use."
"The solution provides great performance."
"The initial setup is extremely easy."
"Dropbox is an easy-to-use solution that has good stability."
"Simple to share files with others."
"The main feature that I found the most valuable is the ability to link the documents such that they are automatically taken to a page where you can review them."
"Microsoft 365 Business is useful. It's very useful because, for example, if I can't find my phone, I can just log in and find it at home."
"It is on-cloud."
"t is easy to use and the features are good."
"Microsoft 365 Business's most important feature is mobility."
"The most valuable feature of this solution, in my opinion, is its simplicity."
"It is very good to use directly and it is a safe tool. You don't need to worry about data security or the loss of data."
"Office products such as Word, Excel, and PowerPoint are strong points of this solution."
"Feature-wise, everything is okay. We are getting the latest version of the application. You also don't need to manage anything. Everything is running at the backend. The best part is that even if there is a failure in the on-prem active directory, users can still access mails. You can configure MFA easily and protect the mailboxes. Integrity and confidentiality are there. In this aspect, I am very happy with Microsoft."
 

Cons

"I would like to see integration with Office products, it would be very helpful."
"I'd like to see security improved a bit."
"The Security and privacy of this solution need improvement."
"Dropbox could make the installation and the log of what has changed in a file easier. Showing logs could be more accessible."
"Improve the ease of use. Sometimes, occasional users struggle to login again and access documents."
"I would like to be able to unarchive my files online."
"The solution could improve by being more secure and having more storage."
"While I feel the price being charged to be reasonable, it should either be more cost-effective or account for an increased amount of storage space."
"There could be less frequent product updates."
"We expect improvements in analyzing capabilities."
"The solution has a lot of areas to be improved. The tool needs to improve its background synchronization of data between the platforms. It can facilitate better decision-making and analysis of data. The tool should also make improvements to responsive mechanisms which can eliminate any bottlenecks."
"There should be less power consumption of the PC resources while using this solution. We have professional systems and Teams can run slow at times. We also need to restart Teams in the middle of the meetings sometimes, this could improve in a future release."
"The solution could have better integration with other applications."
"The only problem with 365 nowadays is that it expires."
"The ability to manage the updates a little better would be helpful. Sometimes end-users will get a prompt in the middle of the day that they have to update. When there's a new update, then their system automatically starts to reboot, which can be ill-timed. Having a little more control over that would probably be welcome. Notices in regards to updates and being able to manage the timing around them or to be able to do it at off-times would be helpful."
"The solution needs to offer more integration capabilities with other systems and applications."
 

Pricing and Cost Advice

"The amount of free space they provide is sufficient for me. However, if you want more space I don't believe is very expensive."
"One area that has been a big issue for me is when I tried to close my accounts, it is difficult. We had small personal accounts, and we then wanted to consolidate everything to the business account, but then to cancel and close those smaller accounts, it's a big issue. I still haven't done it and it's quite a long process."
"Users need to pay to increase the solution's capacity."
"I am using the free version of the solution."
"A basic version of Dropbox is available for free with a paid subscription from Microsoft."
"We must pay when we upsize to a larger space."
"I am using the free solution, which provides me with 2GBs of storage, and for me, it's sufficient."
"I believe I pay around $5 per month for the license."
"I find the pricing of Microsoft 365 Business to be reasonable."
"Licensing is on a yearly basis. Its price could be better."
"The monthly license of the solution is quite expensive."
"In general, it could be cheaper."
"The price of its license should be improved. We have a contract for three years, but we pay on a yearly basis."
"Microsoft 365 Business will be good to have if you have a large organization where you have more than 3000 employees. Other cheaper solutions, like Gmail, are easily available in the market."
"The solution is very cheap."
"The price of the license for Microsoft 365 Business can be expensive for smaller businesses and should be adjusted. The overall pricing model can be improved upon."
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Top Industries

By visitors reading reviews
Educational Organization
58%
Computer Software Company
5%
Financial Services Firm
4%
Construction Company
3%
Computer Software Company
13%
Financial Services Firm
10%
Manufacturing Company
10%
Healthcare Company
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Dropbox?
For me, the biggest thing is version history. I can easily go back and view older versions.
What needs improvement with Dropbox?
One area of improvement would be to allow multiple users to edit a file simultaneously and see edits in real time, similar to OneDrive. In Dropbox, once a file is opened on one system, it locks the...
What do you like most about Microsoft 365 Business?
The product's initial setup phase was straightforward.
What is your experience regarding pricing and costs for Microsoft 365 Business?
The solution might be considered pricey for some, however, the comprehensiveness of the suite justifies its cost. It is generally still worth the money and is cost-effective when considering the pr...
What needs improvement with Microsoft 365 Business?
Every year, they are increasing their price significantly. The price has more than doubled now. Once you start using this product, it becomes difficult to switch to alternatives. Microsoft should b...
 

Also Known As

No data available
Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business
 

Overview

 

Sample Customers

Vita Coco, BCBGMAXAZRIA Group, Centric Project, Kayak, FourSquare, Asana, Huge Adversting , USA Gymnastics, Appen, Valliant, Radio Lab
Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company
Find out what your peers are saying about Dropbox vs. Microsoft 365 Business and other solutions. Updated: June 2025.
856,873 professionals have used our research since 2012.