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Dropbox vs Microsoft 365 Business comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Dropbox
Ranking in Content Collaboration Platforms
1st
Average Rating
8.2
Reviews Sentiment
7.6
Number of Reviews
90
Ranking in other categories
Cloud Storage (5th)
Microsoft 365 Business
Ranking in Content Collaboration Platforms
8th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
244
Ranking in other categories
Mobile Device Management (MDM) (2nd)
 

Mindshare comparison

As of May 2025, in the Content Collaboration Platforms category, the mindshare of Dropbox is 7.7%, down from 12.2% compared to the previous year. The mindshare of Microsoft 365 Business is 1.7%, up from 1.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Edgar  Paez - PeerSpot reviewer
Work from anywhere and backup easily while being practical
I recommend Dropbox, yet not for all of the features it has. I am a basic user. In a personal mode, we have about 100 employees, and maybe 20 of them use Dropbox as a personal backup system. ShareFile is more secure than Dropbox. Five years ago, ShareFile was qualified as having better security control, access privilege management, and version control recovery, among many features that we were using for private documentation. Overall, I would rate Dropbox an eight out of ten.
Luca Turco - PeerSpot reviewer
Subscription model ensures continuous updates and connectivity across devices
The subscription model of Microsoft 365 Business is beneficial since it provides continuous updates, including functional updates and transformations of the product. This contrasts with older perpetual licenses that rarely received updates. The overall suite is very complete, and being tied to a vendor that improves week by week is of great value. Implemented features like sharing calendars and access to emails on multiple devices enhance basic functionalities that were previously lacking.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The product's most valuable feature is storage."
"I don't need to carry my laptop while traveling. I just synchronize whatever I've been doing to Dropbox. After the document is synchronized, I can leave my laptop and use Dropbox wherever I am. I can also easily share a document with my colleagues, no matter how big it is. I can allow them to edit, and the editing will be instant. I can see whatever changes they've made to the document. It doesn't delete a document automatically. If I make a mistake and delete a file, it doesn't automatically delete the file. It gives you the warning to say you're deleting a file. In terms of security, I haven't had any challenges with Dropbox where they tell you that your data is compromised."
"The solution is reliable and user-friendly."
"I can use the cloud version for storage and easy retrieval."
"Dropbox offers 24-hour support, both through chat and limited hour calls."
"It offers security, accessibility, and user-friendly features."
"The most valuable feature of this solution is the ability to access files and documents from any device, anywhere."
"A valuable feature is that it's useful for exchanging large files and documents. I'm happy with it."
"We've found the solution to be quite stable."
"The scalability is very good."
"like Outlook. Outlook is an email solution, and we're using it every day for daily communication."
"Microsoft 365 Business is easy to use. Most companies use Microsoft Windows as an operating system making the use of this solution straightforward. There is a small learning curve and it is something everyone can adapt to easily."
"It's painless."
"The solution has been stable over the years."
"The stability and reliability are great."
"The solution is very easy to use. It's completely transparent and extremely easy to navigate."
 

Cons

"The solution could be a bit less expensive."
"While I feel the price being charged to be reasonable, it should either be more cost-effective or account for an increased amount of storage space."
"The price is expensive for individual users."
"The solution could improve by being more secure and having more storage."
"For us, storage is an issue. The free version is too small in terms of the amount of storage on offer."
"I find it a little hard to organize my Dropbox folders on my mobile device."
"The Security and privacy of this solution need improvement."
"The pricing could be better and so could the amount of storage space. I feel like for the price, they don't offer very much storage space, especially when compared to competitors like Google."
"The latest update has got a lot of bugs and it is causing us problems."
"There should be more alignment between Windows solutions, mobile solutions, and web solutions."
"The user interface needs some improvement."
"They should offer better support for iOS devices and more regular updates for iOS, as it's working pretty well for Microsoft solutions and for Windows systems, yet it does not work quite as well for iOS."
"The user interface could be better."
"The downside of Microsoft 365 Business stems from the fact that it is a bit of a pricey product."
"From the perspective of a developer, the interface could be more user-friendly. It is quite difficult to use."
"The platform's pricing needs improvement."
 

Pricing and Cost Advice

"You pay as you go, which is a good thing. There is a monthly fee, and you can also pay annually. This flexibility makes the subscription easier and affordable for some of us. I prefer yearly pricing, which is also slightly cheaper than monthly pricing."
"We pay for the license yearly."
"Its price is quite cheap. It is quite competitive. You just need to pay for the license. There are no additional costs."
"The solution allows one only a certain amount of free storage, but he must pay for a subscription, perhaps on a six-month basis, if he wishes to maintain this."
"I am on a monthly subscription for the solution and I am somewhat satisfied with the pricing. However, the price could a bit better."
"We are using the free version of Dropbox which has approximately two gigabytes of data capacity."
"We are using the unlicensed free version of Dropbox."
"I am using the free solution, which provides me with 2GBs of storage, and for me, it's sufficient."
"The organization is responsible for the license."
"Licensing fees are paid on a yearly basis."
"The price of the solution is fair but as a company, we would like it always to be cheaper. There is a license for this solution and the type depends on the organization."
"The price of the solution is costly but it is fair for what is offered. I have found that the billing model can definitely be improved. Currently, it is not very transparent. It is a big problem, especially in cloud-based models."
"There is a license for this solution and it is priced based on the users using it."
"Pricing can vary a lot due to fluctuations in exchange rates and that is not favorable for planning."
"We have a yearly license, and the price could be better."
"The price is high."
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Top Industries

By visitors reading reviews
Educational Organization
66%
Computer Software Company
4%
Financial Services Firm
3%
University
3%
Computer Software Company
16%
Financial Services Firm
10%
Real Estate/Law Firm
7%
Healthcare Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Dropbox?
For me, the biggest thing is version history. I can easily go back and view older versions.
What needs improvement with Dropbox?
I would like to have a document flow. Sharing documents with other people in the same division or department and being able to work without downloading the file would be ideal. Working online would...
What do you like most about Microsoft 365 Business?
The product's initial setup phase was straightforward.
What is your experience regarding pricing and costs for Microsoft 365 Business?
The solution might be considered pricey for some, however, the comprehensiveness of the suite justifies its cost. It is generally still worth the money and is cost-effective when considering the pr...
What needs improvement with Microsoft 365 Business?
Price is an area for improvement, as spending less money would always be preferable. However, the comprehensive nature of the solution justifies the cost.
 

Also Known As

No data available
Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business
 

Overview

 

Sample Customers

Vita Coco, BCBGMAXAZRIA Group, Centric Project, Kayak, FourSquare, Asana, Huge Adversting , USA Gymnastics, Appen, Valliant, Radio Lab
Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company
Find out what your peers are saying about Dropbox vs. Microsoft 365 Business and other solutions. Updated: April 2025.
849,686 professionals have used our research since 2012.