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Asana vs ProProfs Project comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Asana
Ranking in Project Management Software
4th
Average Rating
8.2
Reviews Sentiment
7.0
Number of Reviews
47
Ranking in other categories
No ranking in other categories
ProProfs Project
Ranking in Project Management Software
78th
Average Rating
9.0
Reviews Sentiment
6.4
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of June 2025, in the Project Management Software category, the mindshare of Asana is 5.2%, down from 11.1% compared to the previous year. The mindshare of ProProfs Project is 0.2%, up from 0.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Yasser_Anter - PeerSpot reviewer
Integrates team collaboration but lacks automated data entry and advanced vendor integration
There is room for improvement in integrating Asana with different technology vendors. The reporting and exportation of project results need enhancement. The interface has drawbacks, such as the requirement of manual input of personal data into project forms. Overall, the application form should automatically populate user data like email address and phone number.
it_user830829 - PeerSpot reviewer
It increased productivity and timely delivery of projects within a set budget
The primary uses for this tool are task delegation, generating reports, and on-time invoices It has increased productivity and timely delivery of projects within a set budget, which has helped us a lot. Real-time collaboration, invoice generation, task delegation, and file management features…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Stable Kanban style tool for collaboration and task management. It runs smoothly and has a straightforward setup."
"By using this software, I have adaptability in my work, and it can improve the production of our company."
"The solution's user interface is very good."
"The ability to build subtasks and break things down off of our major tasks has been very valuable. It is very stable and extremely scalable. The initial setup is very simple."
"The way it handles the task is good. The whole team needs to organize all our tasks using Asana. It helps to clarify and allows us to prioritize tasks effectively."
"It's an easy way to communicate."
"The dashboards are really insightful and easy to use."
"I like how easy it is to use the rules within Asana."
"It increased productivity and timely delivery of projects within a set budget."
"The primary uses for this tool are task delegation, generating reports, and on-time invoices."
 

Cons

"The calendar view in Asana has shortcomings and can be improved."
"We don't get enough notifications."
"We tried, but we haven't been successful with it. If people don't have the training, it is not easy to use. You need to make sure that the people are trained to use the system. They can provide more resources in the form of webcasts and videos that people can use to train themselves and understand how to use it."
"The mobile application of Asana has to be improved a lot because no one wants to do a complete project management task on mobile."
"The product's page is not user-friendly."
"The main dashboard, where there is a list, needs improvement."
"In some instances, there were subtasks where more than one person needed to review it, but I could only assign it to one person. I would have to create a subtask under a subtask and then assign it to other people. This could be improved."
"Some updates are outdated, and their functionalities can affect the end outcomes."
"The timely reminders could be reduced from one mail a day to three mails in a week. This tends to fill up our inboxes a lot."
 

Pricing and Cost Advice

"I can describe Asana's pricing as a sweet spot since it is neither very high nor very low, especially regarding the value Asana adds to its products...In our company, we use 50 percent of the features provided by Asana, because of which we only pay 50 percent of Asana's total cost."
"The price of the solution is reasonable."
"It has a free version."
"This solution is reasonably priced."
"The price of this solution makes it quite accessible, and the plans fit my budget."
"There is a free version of Asana, but we use the paid version to receive all the features we want. The overall price is reasonable."
"We're on the business tier, which is $25 a month if you're on an annual contract. It's $31 if you're on a month-to-month contract. In my experience, there are no hidden costs with Asana. I know Smartsheet has these add-ons that you can buy, which is an additional cost, but Asana doesn't have any add-ons that I know of. When you're trying to scale the product and want to add users, you have to do it in buckets of five. This is also something to consider."
"The cost is $25 US per unit per month."
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Top Industries

By visitors reading reviews
Educational Organization
41%
Computer Software Company
8%
Financial Services Firm
5%
Manufacturing Company
4%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

What do you like most about Asana?
The solution's user interface is very good.
What is your experience regarding pricing and costs for Asana?
The pricing of Asana is slightly high. To add one user is expensive, which makes me cautious about upgrading or adding more users.
What needs improvement with Asana?
The integration with email should be more seamless. When I'm writing an email and want to tag someone in Asana for a task, the process should be smoother. It would be easier if I could assign tasks...
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Comparisons

 

Also Known As

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Overview

 

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
Miami University, Rutgers University, American Bible Association
Find out what your peers are saying about Atlassian, monday.com, Microsoft and others in Project Management Software. Updated: May 2025.
855,752 professionals have used our research since 2012.