Rony_Sklar - PeerSpot reviewer
Community Manager at PeerSpot (formerly IT Central Station)
  • 9
  • 81

What are some examples of processes that can be improved using BPM software?

Hi community members,

When phasing in BPM software, which processes should a business start with to make the highest impact?


PeerSpot user
9 Answers
L'GHOUL Youcef - PeerSpot reviewer
Digital Solution Engineer at a tech services company with 1-10 employees
Real User
Top 5
Oct 26, 2021


When having the appropriate competencies, I believe we need to start with the process which is causing the biggest problems in the company, which take much time and resources. 

Let's take an example of an insurance company: Claim Request can be a good use case.

Otherwise, if we are planning a long trip with process automation, and we don't have the appropriate competencies, I suggest going with simple processes and building a Workflow named "Suggest an Automation" allowed to all the employees - this could be beneficial.

Search for a product comparison in Business Process Management (BPM)
Marco Carvajal - PeerSpot reviewer
Co-fundador CEO/CTO at Calimba Systems
Oct 26, 2021

It is well known that corporate IT has limited resources, and so they have a "big" backlog of software bug fixes and enhancements to develop into existing systems, in addition to the new software applications pipeline. 

With that in mind, it is worth it to automate either time-consuming and/or repetitive departmental processes, I mean to be used only inside employees in HHRR, F&A, Manufacturing, and so on. IT by definition is always involved in corporative IT efforts, hardware, software, information systems or communication projects (cross-functional projects). Projects invisible to IT are mostly those business function delimited. So end-users and tactical/middle management should focus BPM/RPA efforts in closing digital gaps to promote agility and/or try to implement innovative automation with no code/low code ( for more technical end-users)  development platforms. 

President & CEO at Muraai Information Technologies Pvt Ltd
Oct 26, 2021

Considering any Industry, Accounts Payable and Financial process is the most crucial part of the business. Keeping them clean and under control resolves more than 50% of business problems. Therefore, accounts Payable process automation is the right place to start and expand to the entire procure to pay, and then one can span it out to other business functions.

AmitChauhan - PeerSpot reviewer
CEO at a consultancy with 1-10 employees
Real User
Jun 25, 2020

Your question leads me to another question: which business problem do you want to manage now? An organization is a collection of processes. You can not pick all or any process based on the preference. Business Processes are categorized as Management, Core, and Support Processes. An end to end cross-functional process involves the combination of these three types of processes. For every end to end process, we set the target. Each E2E process is assessed as Target Vs Actual.  In case the Actual is not meeting the target, it qualifies for "Response" i.e. improvement. 

Adrian Koepe - PeerSpot reviewer
Founder / CEO at EJB City GmbH
Jun 24, 2020


depends on the requirements and process itself. I agree previous answers, but a a small checklist of things to be checked is always good:

- is my process more like a flow-chart? all states are well defined within the process and they are also predicted.  The transition is static.

- is my process more like a state-machine? all states are defined as well as their transitions in form of rules - rule engine perhaps - and the process states are defined but rather not predictable.

Based on these 2 question you known what kind of BPMN we will need and how complex it will be to improve your process with a BPMN framework / software.

Now back to your question, the highest impact will be there where the process can be improved by reducing the user interaction, redundant / overhead in system integration / communication and/or orchestrating complex/different system API interaction.

Art Hebbeler, PMP - PeerSpot reviewer
Senior Project Management Consultant at a tech services company with 1,001-5,000 employees
ExpertTop 5
Jun 24, 2020

Whether or not BPM software is used, there are basically no processes that can't benefit from improvement. That said, begin by looking at processes where folks frequently say "But we have always done it that way." That has been a key sign of a process ripe from innovation. Also consider processes that require someone up the organizational change to review before the next step can take place. Many times, those reviews are not necessary when the process can be improved by adding validations and rules to the input earlier in the process.

Start small, but with a key process (leave/time off requests, for example). Build quickly, deploy quickly, then scale.

Find out what your peers are saying about Camunda, Pega, Appian and others in Business Process Management (BPM). Updated: November 2022.
654,658 professionals have used our research since 2012.
Andres Murillo - PeerSpot reviewer
Innovation Director at a financial services firm with 51-200 employees
Real User
Jun 26, 2020

We started with customer-facing processes in order to reduce acquisition friction and improve customer experience.

Linda NamayanjaPMP,CBPA,ITIL - PeerSpot reviewer
Supervisor Business Analysis-Process Management at a government with 1,001-5,000 employees
Real User
Top 5
Jun 25, 2020

First of all, before you introduce a BPM software, it is very important to understand your current business processes and how activities are done. So look through your processes, you can choose to start small and simple. Pick out a process that is simple &small and introduce the BPM software before you roll out to the whole organization-it can be your pilot study.

Secondly, look out for processes that are relevant to your organization and bring value to your business and consider introducing BPM software to improve and make them more efficient. This will also enable you to identify those processes that are redundant and you need to get rid of. Remain with only those that are relevant to your organization's goals.

Thirdly, look at processes that involve a number of people, so collaboration and task assignment benefits from software support.

Finally, lookout also for processes that have repetitive activities and tasks, these are also a good choice for automation.

Some practical examples of processes I can think of include; HR process i.e. hiring and on-boarding of new staff process, finance process i.e. customer invoicing, management process i.e. approvals.

Ankit Jain - PeerSpot reviewer
Consultant at a tech services company with 10,001+ employees
Jun 24, 2020

The processes which involve Routing/delegating work different users. Also where there are many sub processes/external ApI calls/assignments in an end to end process. BPM tools are build for change and reusabilty of smaller sub-processes. 

Related Questions
Linda NamayanjaPMP,CBPA,ITIL - PeerSpot reviewer
Supervisor Business Analysis-Process Management at a government with 1,001-5,000 employees
Aug 23, 2022
Hello community members, At the moment, I'm tasked to develop the enterprise architecture of the organization and I have a couple of questions below: What capability models/mapping (business architecture) do you know/exist and how do they eventually connect to the application, data, and infrastructure architecture?  What tools and/or templates can I use? Thanks in advance for your help!
2 out of 4 answers
Shibu Babuchandran - PeerSpot reviewer
Regional Manager/ Service Delivery Manager at ASPL INFO Services
Aug 20, 2022
Hi @Linda NamayanjaPMP,CBPA,ITIL ​, Choosing the right EAM tools involves various steps that are aimed to ensure smooth integration and maximum benefits. Some points collected with the help of my peers may be of help to you. Understanding the benefits of EAM tools: Through advanced and integrated features, EAM tools help you to uncover and avoid unmanaged IT applications that would otherwise increase your cloud spend and create potential security risks for sensitive data. Once you understand the benefits that modern EAM tools have to offer, you can focus on finding the right solution for you and your EA strategy. Choosing an EAM tool based on your EA program: When opting for an EAM tool, make sure that it helps you achieve your business and IT goals. These could be application portfolio management, technology risk management, post-merger IT integration, or an overall business transformation. Assessing needs of stakeholders: Since you don't want to create another IT silo, you should ask yourself what informational needs each stakeholder has and how EA can bridge knowledge gaps. Ideally, the tool will foster cross-department collaboration and optimize workflows. Stakeholders should be able to access data and drive their own analysis. On top of that, QA mechanisms will improve overall data quality. Reviewing the data model of prospective EAM tools: Make sure to evaluate the data model of your prospective EAM tools. You should be able to align it with your current terminology and attributes and assign authorization roles with ease. Measuring the onboarding process against goals: Once you have settled on an EAM solution that fulfills your current and foreseeable future needs, you can start with the onboarding process. It’s important to set initial goals and keep measuring the process as you go. From data mapping, imports, workspace reviews, and success KPIs – ideally, the tools allow you to use the desired form of measuring your onboarding success and keep track of the work in progress. Some products suggested by my peers are below BiZZdesign Enterprise Studio Avolution Abacus Software AG Alfabet Sparx Systems Enterprise Architect Hope the above will help you choose the right solution for your requirement.
@Linda NamayanjaPMP,CBPA,ITIL, ​ check this out: https://resources.bizzdesign.c...
User at avin
Aug 18, 2022
Hi colleagues, We're looking for BPM/BPD/etc. software that can connect the top layer of Enterprise Architecture (EA) to our processes.  Do you have any recommendations? Is it achievable? Thanks
2 out of 5 answers
Andrew-Lim - PeerSpot reviewer
Managing Director at Optus
Aug 4, 2022
@Zooo Sasasa ​ Signavio, ARIS, and GBTEC have ArchiMate modules for modeling Enterprise Architecture (EA) and are great potential candidates.
IanRamsay - PeerSpot reviewer
Director Business Consulting at Cognizant
Aug 8, 2022
I think you may need to be a bit more explicit as too “what” is the “top layer” and “how” do you wish to “connect” and “why”. Anything is possible from a modelling point of view, less so if you plan to generate the processes from the architecture.  Just about every relationship between architectural components is a “many-to-many” relationship, so things can get quite complex quite quickly.
Related Articles
Evgeny Belenky - PeerSpot reviewer
Director of Community at PeerSpot (formerly IT Central Station)
Aug 17, 2022
Hi dear community members, In this edition of PeerSpot's Community Spotlight, you can find out what your peers are discussing and join in the conversation. Ask and answer questions on the topics that interest you most! Read and respond to articles or contribute your own! Trending These are the topics your peers are talking about on PeerSpot this week How do I estimate the requir...
See 1 comment
Evgeny Belenky - PeerSpot reviewer
Director of Community at PeerSpot (formerly IT Central Station)
Aug 17, 2022
Thank you to all the community members who share their knowledge with other peers! Also, special thanks to the articles' contributors included in this Community Spotlight: @Janet Staver, @Abhirup Sarkar, @Manoj Narayanan, @Beth Safire and @Shibu Babuchandran.
Evgeny Belenky - PeerSpot reviewer
Director of Community at PeerSpot (formerly IT Central Station)
Jul 18, 2022
Dear PeerSpot community members, Welcome to the latest PeerSpot Community Spotlight, where we sum up the most relevant recent postings by your peers in the community.  Check out the latest questions, articles and professional discussions contributed by PeerSpot community members!  Trending Here are some topics that your peers are discussing at the moment: What is your recomme...
Related Articles
Evgeny Belenky - PeerSpot reviewer
Director of Community at PeerSpot (formerly IT Central Station)
Aug 17, 2022
Community Spotlight #20
Hi dear community members, In this edition of PeerSpot's Community Spotlight, you can find out w...
Evgeny Belenky - PeerSpot reviewer
Director of Community at PeerSpot (formerly IT Central Station)
Jul 18, 2022
Community Spotlight #18
Dear PeerSpot community members, Welcome to the latest PeerSpot Community Spotlight, where we su...
Download Free Report
Download our free Business Process Management (BPM) Report and find out what your peers are saying about Camunda, Pega, Appian, and more! Updated: November 2022.
654,658 professionals have used our research since 2012.