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Kayako vs Zoho Desk comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Kayako
Ranking in Help Desk Software
44th
Average Rating
8.0
Reviews Sentiment
5.4
Number of Reviews
1
Ranking in other categories
Shared Inbox (10th)
Zoho Desk
Ranking in Help Desk Software
6th
Average Rating
8.2
Reviews Sentiment
7.4
Number of Reviews
21
Ranking in other categories
CRM Customer Engagement Centers (6th)
 

Mindshare comparison

As of May 2025, in the Help Desk Software category, the mindshare of Kayako is 0.2%, up from 0.2% compared to the previous year. The mindshare of Zoho Desk is 2.8%, up from 2.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Help Desk Software
 

Featured Reviews

reviewer1712472 - PeerSpot reviewer
Flexible, straightforward implementation, and helpful support
We are in the process of switching from Kayako to ManageEngine Desktop Central. We went through a full review of our service desk processing and one of the solutions we purchased was a ManageEngine Desktop Central. When we were looking at the integrations into the Kayako system and how it works, we found that ManageEngine Desktop Central did very similar things. It had better layers of classification, other templating, and additional features that we did not have with Kayako. Our service manager made the decision to switch at that time. My advice to others wanting to implement Kayako would be for them to plan out their service processes first, prior to trying to implement them in the tool. We made the mistake of jumping in too soon back 10 years ago. I started using it in a way that we could have tooled it in a different way to make it better. We could have had more implementation process information to make sure we received what we wanted to out of the solution. I rate Kayako an eight out of ten.
Babatunde-Olugbode - PeerSpot reviewer
End-to-end solution to manage customer support tickets and consolidate all communication channels into one platform
For me, the valuable features are related to customer engagement because I want to ensure I don't miss any customer inquiries, no matter the channel. For example, I haven't seen any other platform that consolidates all channels into one console. That's a valuable feature to me. Then there's the pricing, which is better than Zendesk. Zendesk charges in USD per user, per month, whereas Zoho let us pay in Naira (Nigerian currency). Zoho can also identify user locations, letting you leverage existing reviews. These are valuable features that many organizations have adopted Zoho Desk for. We can download the mobile app to see requests and respond from anywhere. It is one of the most improved applications and widely integrated systems I've worked with. You can virtually integrate it with almost anything, like Microsoft Teams and other data applications. The marketplace lets you find native integrations. For example, we have an organization that uses multiple systems and wants to ensure agents don't log in to multiple platforms to see emails. They have a native integration system that takes care of that and works seamlessly.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of Kayako is its flexibility. We can do anything we want with it, which is nice."
"The product has a lot of features."
"The ticketing feature is very easy to use, compared to other systems."
"The deployment process is swift, typically taking just one day, and includes customization and automation setup."
"The solution doesn't have any bugs."
"The tool has made support very flexible and strong. We can use chat boxes and auto-responses. If someone creates a ticket, it will be created in Zoho Desk's ticket module. We can get emails and respond to them within the product. We don't need a support email product to manage emails. We can easily manage it within Zoho Desk. The tool's interface is good since it updated the layout three months ago and the current interface is more effective."
"The most valuable features of Zoho Desk are archiving queries and analytics."
"The product provides communication features like chats and calls."
"The tool's UI is very user-friendly. The solution's workflow is flexible and we can create our workflows. We can assign and create groups with the tool. We are also able to control the privileges with the tool."
 

Cons

"Some of the reporting in Kayako could be improved. It only has two levels of classification and if there were additional levels added for reporting purposes it would be awesome for our environment."
"I would want Zoho Desk to integrate Zoho CRM, Zoho SalesIQ , and Zoho Campaigns."
"Zoho Desk needs to be enhanced to support IT service management policies."
"Could have slightly better integration between additional functionalities in the Zoho desk."
"There is room for improvement in customer service and support. It could be more knowledgeable."
"The solution needs to have more customization on alerts and notifications."
"It could be easier to link Zoho Desk and Outlook."
"As per customer requirements, it may have some limitations."
"Sometimes, the solution has some email issues in a new data center."
 

Pricing and Cost Advice

"Kayako is a highly affordable solution."
"The pricing is better than Zendesk. Zendesk charges in USD per user per month, whereas Zoho let us pay in Naira (Nigerian currency)."
"The solution is relatively cheap. However, there are additional licensing fees involved."
"The solution costs INR 8400 per user."
"For what it does, it's quite cheap."
"The product costs $10 to $25 per user per month."
"Price-wise, Zoho Desk is about 35 USD a month per user."
"The gap is limited, but it should limit the price back bracket so that most start-ups can use it most effectively."
"Zoho Desk is a cost-effective solution."
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Top Industries

By visitors reading reviews
No data available
Educational Organization
51%
Computer Software Company
12%
Manufacturing Company
6%
Government
4%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

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What do you like most about Zoho Desk?
The most valuable features of Zoho Desk are archiving queries and analytics.
What is your experience regarding pricing and costs for Zoho Desk?
The pricing in Brazil is complicated due to the high exchange rate, with one dollar equaling six reais. Altasnet has a favorable pricing from Zoho as an early account in Brazil, but current website...
What needs improvement with Zoho Desk?
Zoho Desk could be improved by making it multi-tenant, as it is currently not suitable for service providers with multiple customers. Additionally, Zoho Desk's potential would be fully realized wit...
 

Comparisons

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Sample Customers

Toshiba Canada, Disney, Avast, Namecheap, Texas Tech University
Intel, Sears, Daimler, Essilor, Aon Hewitt, Shop Your Way, CoffeeRocket
Find out what your peers are saying about ServiceNow, Atlassian, ManageEngine and others in Help Desk Software. Updated: April 2025.
852,764 professionals have used our research since 2012.