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Kayako vs Zoho Desk comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Kayako
Ranking in Help Desk Software
62nd
Average Rating
8.0
Reviews Sentiment
5.4
Number of Reviews
1
Ranking in other categories
Shared Inbox (11th)
Zoho Desk
Ranking in Help Desk Software
10th
Average Rating
8.2
Reviews Sentiment
7.1
Number of Reviews
21
Ranking in other categories
CRM Customer Engagement Centers (7th)
 

Mindshare comparison

As of April 2026, in the Help Desk Software category, the mindshare of Kayako is 0.4%, up from 0.2% compared to the previous year. The mindshare of Zoho Desk is 1.9%, down from 2.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Help Desk Software Mindshare Distribution
ProductMindshare (%)
Zoho Desk1.9%
Kayako0.4%
Other97.7%
Help Desk Software
 

Featured Reviews

reviewer1712472 - PeerSpot reviewer
Operations and Support Manager at a consultancy with 501-1,000 employees
Flexible, straightforward implementation, and helpful support
We are in the process of switching from Kayako to ManageEngine Desktop Central. We went through a full review of our service desk processing and one of the solutions we purchased was a ManageEngine Desktop Central. When we were looking at the integrations into the Kayako system and how it works, we found that ManageEngine Desktop Central did very similar things. It had better layers of classification, other templating, and additional features that we did not have with Kayako. Our service manager made the decision to switch at that time. My advice to others wanting to implement Kayako would be for them to plan out their service processes first, prior to trying to implement them in the tool. We made the mistake of jumping in too soon back 10 years ago. I started using it in a way that we could have tooled it in a different way to make it better. We could have had more implementation process information to make sure we received what we wanted to out of the solution. I rate Kayako an eight out of ten.
JJ
Advisor at a tech services company with 11-50 employees
Efficient integration enhances customer insights and communication
The integration between Zoho CRM, Zoho Desk, and Zoho Projects is very good. One of the key features of Zoho CRM is the ability to record telephone calls using AI. The AI tool, Tele Zia, translates calls into bullet points, providing insights such as when to send emails or contact the customer based on previous conversations.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of Kayako is its flexibility, as we can do anything we want with it, which is nice."
"The most valuable feature of Kayako is its flexibility. We can do anything we want with it, which is nice."
"The ticketing feature is very easy to use, compared to other systems."
"The most valuable features of Zoho Desk are the user interface, pricing, and how they customize the solution for us."
"The most valuable features are that it's user-friendly, you can customize it the way you want it, and it is very easy to use. You don't need anybody else to configure it."
"The product provides communication features like chats and calls."
"The solution doesn't have any bugs."
"The most valuable features are that it's user-friendly, you can customize it the way you want it, and it is very easy to use."
"You can use the solution anywhere, anytime, even on mobile phones, and it is capable of supporting a lot of users while remaining quite stable."
"Zoho Desk offers a wide range of features that allow integration with different systems, enhancing ease of use."
 

Cons

"Some of the reporting in Kayako could be improved. It only has two levels of classification and if there were additional levels added for reporting purposes it would be awesome for our environment."
"Some of the reporting in Kayako could be improved. It only has two levels of classification and if there were additional levels added for reporting purposes it would be awesome for our environment."
"Zoho Desk needs to be enhanced to support IT service management policies."
"There is room for improvement in terms of integration."
"Sometimes support is available according to their time slots and they can't fulfill everything I need them to."
"The solution could improve its stability and scalability."
"Zoho Desk lacks lookup fields for the layouts."
"I would like to have integrated support, and integration between the ticketing tool and the project management tool."
"Sometimes, the solution has some email issues in a new data center."
"The solution should provide an option to autofill some values while creating tickets."
 

Pricing and Cost Advice

"Kayako is a highly affordable solution."
"The solution is relatively cheap. However, there are additional licensing fees involved."
"The product costs $10 to $25 per user per month."
"Zoho Desk's cost is pretty much okay."
"The solution costs INR 8400 per user."
"Zoho Desk's pricing is more flexible."
"For what it does, it's quite cheap."
"Regarding pricing, it's 35 USD per user a year and 45 USD per user a month. Under the price, I have access to all Zoho products since it all falls under Zoho One's package."
"The pricing is better than Zendesk. Zendesk charges in USD per user per month, whereas Zoho let us pay in Naira (Nigerian currency)."
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Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise1
 

Questions from the Community

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What do you like most about Zoho Desk?
The most valuable features of Zoho Desk are archiving queries and analytics.
What is your experience regarding pricing and costs for Zoho Desk?
The pricing in Brazil is complicated due to the high exchange rate, with one dollar equaling six reais. Altasnet has a favorable pricing from Zoho as an early account in Brazil, but current website...
What needs improvement with Zoho Desk?
Zoho Desk could be improved by making it multi-tenant, as it is currently not suitable for service providers with multiple customers. Additionally, Zoho Desk's potential would be fully realized wit...
 

Comparisons

 

Overview

 

Sample Customers

Toshiba Canada, Disney, Avast, Namecheap, Texas Tech University
Intel, Sears, Daimler, Essilor, Aon Hewitt, Shop Your Way, CoffeeRocket
Find out what your peers are saying about ServiceNow, Atlassian, ManageEngine and others in Help Desk Software. Updated: March 2026.
885,444 professionals have used our research since 2012.