DarwinBox vs Personio comparison

DarwinBox and Personio are both solutions in the Cloud HCM category. DarwinBox is ranked #10 with an average rating of 7.0, while Personio is ranked #18 with an average rating of 5.5. DarwinBox holds a 2.9% mindshare in CHCM, compared to Personio’s 0.8% mindshare. Additionally, 75% of DarwinBox users are willing to recommend the solution, compared to 50% of Personio users who would recommend it.

DarwinBox

Read 4 DarwinBox reviews

1,977 Views
1,423 Comparison Views

75% willing to recommend

Personio

Read 2 Personio reviews

1,189 Views
820 Comparison Views

50% willing to recommend

DarwinBox

Personio

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between DarwinBox and Personio based on real PeerSpot user reviews.

Find out in this report how the two Cloud HCM solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed DarwinBox vs. Personio Report (Updated: January 2026).

Buyer's Guide

DarwinBox vs. Personio

January 2026

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Helped 881,082 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

DarwinBox

Ranking in Cloud HCM

10th

Ranking in HR Analytics Software

7th

Average Rating

6.6

Reviews Sentiment

6.5

Number of Reviews

Ranking in other categories

Talent Management (10th), Talent Acquisition (9th)

Personio

Ranking in Cloud HCM

18th

Ranking in HR Analytics Software

8th

Average Rating

5.6

Reviews Sentiment

5.0

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (5th)

Mindshare comparison

As of January 2026, in the Cloud HCM category, the mindshare of DarwinBox is 2.9%, up from 2.9% compared to the previous year. The mindshare of Personio is 0.8%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Market Share Distribution
Product	Market Share (%)
DarwinBox	2.9%
Personio	0.8%
Other	96.3%

Cloud HCM

Featured Reviews

SHANOOPCHATHOTH PARAMBIL

Program Manager at Intelliswift

Enhancing attendance and leave management but needs better performance customization

Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles DarwinBox has provided a significant return on investment for our finance team. Managing payroll and attendance manually would require more team members, so using DarwinBox…

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Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"In our company, we use DarwinBox to maintain the data of our employees and for recruitment purposes."

"The leave-related modules are comprehensive, offering built-in functionalities for optional leaves."

"The most valuable features of the solution are organogram and position-based mapping."

"The solution that we used previously was very complex. As a result, without referring to the manuals and consulting an expert, it was difficult for a newly hired employee to navigate the platform. However, this is not the case with Darwinbox. It has a very intuitive user interface, and anyone can use it and implement it without having to use a guide or a walk through process. It's very simple."

"Personio provides an opportunity to set up structure with certain steps, creating a clear interviewing process, which resulted in hiring better candidates faster because having a system in place is better than having none."

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

Cons

"Customization in performance management is cumbersome."

"The solution's API integration with third-party applications should be improved."

"Like most software, it has a base version, the vanilla, out-of-the-box version, and customization is required to match it to the unique processes of each company. The Darwinbox team seems to be having difficulty with the customization process. They have to be a little more mature to customize it as per every company's need."

"DarwinBox is not a stable solution...DarwinBox is not a scalable solution."

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"Personio is not scalable as an ATS, and I struggle to work with it."

Pricing and Cost Advice

"Compared with SuccessFactors, there is no major difference in DarwinBox's cost."

"My company makes some yearly payments towards the licensing costs attached to DarwinBox."

Information not available

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Top Industries

By visitors reading reviews

Comms Service Provider

14%

Computer Software Company

11%

Manufacturing Company

Financial Services Firm

No data available

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about DarwinBox?

The most valuable features of the solution are organogram and position-based mapping.

See all answers

What needs improvement with DarwinBox?

Customization in performance management is cumbersome. Processes like six-month appraisals lack easy configurations, and any significant customization requires working with vendors.

See all answers

What is your primary use case for DarwinBox?

Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles.

See all answers

What is your experience regarding pricing and costs for Personio?

I cannot provide information about the setup costs as I am not responsible for the financial aspects.

See all answers

What needs improvement with Personio?

The screening of candidates in the ATS part is quite complicated. In Greenhouse, you can have a CV of one person on one page at a time, zoomed in immediately for easy screening. In Personio, it req...

See all answers

What is your primary use case for Personio?

I'm a consultant, so I do in-house recruiting, embedded recruiting for various clients, and one of my clients is using Personio as their ATS, so that's how I work with it. As a recruiter, I primari...

See all answers

Comparisons

SAP SuccessFactors vs DarwinBox

Compared 12% of the time

Workday vs DarwinBox

Compared 11% of the time

ZingHR vs DarwinBox

Compared 8% of the time

BambooHR vs DarwinBox

Compared 6% of the time

PeopleStrong vs DarwinBox

Compared 6% of the time

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P&I LogaHR vs Personio

Compared 21% of the time

Workday vs Personio

Compared 15% of the time

UKG vs Personio

Compared 13% of the time

SAP SuccessFactors vs Personio

Compared 11% of the time

HiBob vs Personio

Compared 11% of the time

More Personio Competitors

Product Reports

Buyer's Guide

Cloud HCM

January 2026

Download DarwinBox product report

Buyer's Guide

Cloud HCM

January 2026

Download Personio product report

Overview

Darwinbox is a cloud-based, feature-rich human resources management system that emphasizes on usability and data protection. ... The software unifies all your HR processes, enabling you to be on top of your employees' whole lifecycle with a centralized, singular platform.

DarwinBox

Personio is one of the fastest-growing HR software providers for small and midsize companies. Recruit, manage, pay and develop your employees - this software does it all! Personio becomes your HR cockpit: Access all people data at the push of a button and automate all your HR processes along the employee lifecycle.

Personio

Sample Customers

Myntra, GVK BIO, Bisleri, Times Internet, Delhivery, Aarti

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

Buyer's Guide

DarwinBox vs. Personio

January 2026

Free Report: DarwinBox vs. Personio

Find out what your peers are saying about DarwinBox vs. Personio and other solutions. Updated: January 2026.

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