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Teamwork vs Trello comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Teamwork
Ranking in Project Management Software
28th
Average Rating
8.4
Reviews Sentiment
7.6
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
6th
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2026, in the Project Management Software category, the mindshare of Teamwork is 0.9%, down from 1.3% compared to the previous year. The mindshare of Trello is 2.0%, down from 2.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Trello2.0%
Teamwork0.9%
Other97.1%
Project Management Software
 

Featured Reviews

Ryan Beckstead - PeerSpot reviewer
Multimedia Services Administrator at Brigham Young University
A project management tool that helps to manage milestones and dependencies
We use the product to design online courses. It also helps us with media production and marketing.  Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports. The product is expensive. It needs…
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports."
"It is a very stable solution...The initial setup of Teamwork is easy."
"I recommend this solution; it is very good for simple projects."
"The setup was very easy. Deployment was very fast for us. We started using it within two weeks."
"The online collaboration and automated linking to our calendars improve productivity."
"You receive notifications if mentioned on a card."
"Kanban is the best feature of the tool."
"Trello simplifies collaboration, reducing long email chains that are hard to follow."
"The best feature Trello offers is that it keeps things better organized, so it makes things easier to collaborate with people."
"Another feature that impressed me is the clear Kanban board, as it provides a clear view of to-to tasks, assuring the team not to forget anything."
"I appreciate the ease of creating boards and the flexibility it offers."
"What I like the most about Trello is how engaging and efficient it is. I like that it allows me to monitor which tasks have been completed and which ones haven't by removing a particular card away from the board, stating that the task has been done."
 

Cons

"The product could be improved with more integrations and a mobile app."
"The product is expensive. It needs to have a more robust and customizable calendar."
"The screen sharing provided by the solution can be a challenge to a user. Screen sharing is an area that needs improvement in the solution."
"The documentation is not readily accessible. It is difficult to connect with technical support. Additionally, their knowledge base seems limited."
"Improvement can be made in accessing cards via email for easier communication."
"We don't really have any automated features. If they had more automated options, that would be helpful."
"In terms of improvements, adding more artificial intelligence and making it more user-friendly in terms of design could be beneficial."
"Sometimes the notifications are not updated on iOS."
"The product doesn't handle heavy loads very well. The information does not load quickly once there's a lot of information in the system."
"It would be great if there was a tour for new users to explain how this solution works. Using this solution for the first time can feel complicated."
"Another area is scalability for complex projects where boards get very large with many cards and dependencies."
 

Pricing and Cost Advice

"We negotiate on pricing since we are a long-term user."
"My company makes annual payments towards the licensing costs of the solution."
"UiPath is cost-efficient."
"We are using the open-source version of Trello."
"I am tinkering with the free version."
"I do believe that Trello has a licensed version, but I used the free version of the tool with limited capabilities."
"The solution pricing is okay. The pricing is subscription-based and depends on the features that you need. If you need more features then you will need to pay more. You can use the basic features to lead your project management."
"Maybe it would be better if they offered some extra tiers, so you don't have to go all the way up to the pro level."
"Trello has a really good price."
"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
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Top Industries

By visitors reading reviews
Construction Company
20%
Comms Service Provider
10%
Outsourcing Company
9%
Manufacturing Company
8%
Financial Services Firm
13%
Manufacturing Company
10%
Construction Company
10%
Outsourcing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business37
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

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What needs improvement with Trello?
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress trac...
What is your primary use case for Trello?
My primary use case for Trello is project and task management for academic research. I use it to organize research activities, track deadlines, manage project milestones, design tasks with team pro...
 

Comparisons

 

Overview

 

Sample Customers

PayPal, eBay, Disney, Forbes, Microsoft studios, Spotify Vevo, Lenovo, HP, Honda
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Teamwork vs. Trello and other solutions. Updated: November 2026.
920,939 professionals have used our research since 2012.