Smartsheet vs Teamwork comparison

Smartsheet and Teamwork are both solutions in the Project Management Software category. Smartsheet is ranked #10 with an average rating of 7.5, while Teamwork is ranked #28. Smartsheet holds a 2.0% mindshare in PMS, compared to Teamwork’s 1.0% mindshare. Additionally, 93% of Smartsheet users are willing to recommend the solution, compared to 100% of Teamwork users who would recommend it.

Smartsheet

Read 43 Smartsheet reviews

4,801 Views
3,505 Comparison Views

93% willing to recommend

Teamwork

Read 3 Teamwork reviews

1,968 Views
1,338 Comparison Views

100% willing to recommend

Smartsheet

Teamwork

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 19, 2024

Teamwork and Smartsheet are leading solutions in the project management category. Teamwork holds an advantage in customer support and pricing satisfaction, whereas Smartsheet offers advanced features that justify its higher cost for many users.

Features: Teamwork offers task management, team collaboration tools, and robust project templates. Smartsheet provides powerful automation, integration capabilities, and real-time collaboration. Teamwork focuses on simplicity and productivity, while Smartsheet's advanced customization options cater to complex project needs.

Ease of Deployment and Customer Service: Teamwork is known for easy deployment with intuitive services and responsive support, which aids in a seamless transition. Smartsheet has a steeper learning curve but benefits from comprehensive onboarding resources. Its customer service is robust but perceived as less personalized and quick compared to Teamwork.

Pricing and ROI: Teamwork is a budget-friendly choice with transparent pricing, appealing to small to medium enterprises. Smartsheet, despite higher costs, offers significant ROI for larger organizations through its extensive toolset driving productivity. Teamwork's cost-effectiveness is attractive, but Smartsheet's advanced tools may provide greater business value for specific needs.

To learn more, read our detailed Smartsheet vs. Teamwork Report (Updated: August 2026).

Buyer's Guide

Smartsheet vs. Teamwork

August 2026

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Helped 908,877 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Smartsheet

Ranking in Project Management Software

10th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (7th)

Teamwork

Ranking in Project Management Software

28th

Average Rating

8.4

Reviews Sentiment

7.6

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of August 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.0%, down from 4.6% compared to the previous year. The mindshare of Teamwork is 1.0%, up from 0.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.0%
Teamwork	1.0%
Other	97.0%

Project Management Software

Featured Reviews

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Ryan Beckstead

Multimedia Services Administrator at Brigham Young University

A project management tool that helps to manage milestones and dependencies

We use the product to design online courses. It also helps us with media production and marketing. Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports. The product is expensive. It needs…

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable features of Smartsheet are its collaboration tools, the ability to centralize and prioritize projects, and robust reporting capabilities."

"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."

"As I am in the corporate legal department, I have to deal with a number of contracts and sometimes it's hard to keep up with email transactions. Having the tracker sheet and being able to build dashboards and workflow has been quite valuable."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"This solution provides easy collaboration and allows non-building users to use the system without requiring a license."

"The fact that you can have different access groups is definitely a pro for Smartsheet. It also has the ability to integrate with a lot of tools."

"It actually worked way better than a shared drive."

"The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that these dashboards can be shared with our clients without a license."

More Smartsheet pros

"Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports."

"It is a very stable solution...The initial setup of Teamwork is easy."

"I recommend this solution; it is very good for simple projects."

"The setup was very easy. Deployment was very fast for us. We started using it within two weeks."

Cons

"You were forced to create a new tab rather than add another sheet."

"The main challenge with Smartsheet is that when you start putting components on the Smartsheet dashboard, they don't know about each other. So, if I filter something in one widget, or if I click on a region or a project ID, the other widget or component and the visualization that's on that dashboard don't change. It doesn't know about the other component."

"Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve."

"The solution should include integrations with other platforms or software."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins."

"Maybe the solution could be a little bit more flexible."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"Their sales and support representatives are in need of training."

More Smartsheet cons

"The screen sharing provided by the solution can be a challenge to a user. Screen sharing is an area that needs improvement in the solution."

"The product is expensive. It needs to have a more robust and customizable calendar."

"The product could be improved with more integrations and a mobile app."

Pricing and Cost Advice

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"I pay $ 120 or $ 128 a month for two to three users."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"This licensing is straightforward and they charge per user."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

More Smartsheet pricing and cost advice

"My company makes annual payments towards the licensing costs of the solution."

"We negotiate on pricing since we are a long-term user."

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Top Industries

By visitors reading reviews

Manufacturing Company

11%

Financial Services Firm

11%

Construction Company

Government

Construction Company

19%

Comms Service Provider

10%

Manufacturing Company

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

No data available

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Ask a question

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Compared 8% of the time

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Compared 8% of the time

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Compared 7% of the time

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Compared 6% of the time

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Compared 4% of the time

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Product Reports

Buyer's Guide

Smartsheet

July 2026

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Buyer's Guide

Project Management Software

July 2026

Download Teamwork product report

Overview

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Teamwork is a project management platform designed for teams looking for efficiency in planning, tracking, and delivering projects with ease.

Teamwork offers robust tools to streamline project management processes by facilitating collaboration and communication among team members. It integrates task management, project planning, and time tracking into a single platform, enabling users to execute projects smoothly. The intuitive design and flexibility make it adaptable for various team sizes and industries, ensuring that all team members can contribute effectively toward shared goals.

What are the most important features of Teamwork?

Task Management: Assign tasks, set deadlines, and track progress efficiently.
Time Tracking: Monitor time spent on tasks to optimize resource allocation.
Milestone Tracking: Manage and assess critical deadlines to ensure project deadlines are met.
Collaboration Tools: Engage teams with seamless communication through file sharing and comments.
Reporting and Analytics: Generate reports to gain insights and improve project outcomes.

What benefits or ROI should users look for in reviews?

Improved Workflow: Streamlined processes lead to enhanced efficiency and productivity.
Enhanced Team Collaboration: Increased engagement and collaboration from centralized communication.
Scalability: Adaptability to team growth and evolving project demands.
Cost Savings: Better resource management and reduced time wastage contribute to financial efficiency.

Teamwork is extensively implemented in industries like marketing, where creative teams appreciate its task management features for campaign tracking. In the technology sector, companies utilize Teamwork for development projects, benefitting from its collaboration tools. Consultancies leverage reporting and analytics for client engagement and strategy building.

Teamwork

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

PayPal, eBay, Disney, Forbes, Microsoft studios, Spotify Vevo, Lenovo, HP, Honda

Buyer's Guide

Smartsheet vs. Teamwork

August 2026

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