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Notion vs Planview Daptiv comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Average Rating
8.2
Reviews Sentiment
6.4
Number of Reviews
35
Ranking in other categories
Project Management Software (4th), Knowledge Management Software (1st), Document Automation Software (2nd), AI IT Support (6th)
Planview Daptiv
Average Rating
8.2
Reviews Sentiment
7.3
Number of Reviews
12
Ranking in other categories
Project Portfolio Management (14th)
 

Featured Reviews

Rusira Sathnindu - PeerSpot reviewer
Automation Engineer at a tech services company with 1-10 employees
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.
reviewer2068344 - PeerSpot reviewer
Director of Operations at a tech services company with 11-50 employees
Useful project management capabilities, beneficial dashboards, but project planning could improve
The areas that should be improved in Planview Daptiv are a subject that can be viewed differently depending on who you ask. I feel they should focus on excelling in one specific area rather than providing average capabilities in many areas. For example, their project planning software is satisfactory but not as advanced as Microsoft Projects. The same goes for the capacity planning tool and reporting capabilities, which can be improved upon by using custom Excel spreadsheets or by hiring a business analyst for additional support. In short, the biggest weakness of Daptiv is that it does not excel in any one area and only provides average performance. In a future release, it would be beneficial to have a undo button.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I think others looking into using Notion should try it, and they will find it valuable because Notion is straightforward for documentation, organization, and collaboration."
"Notion has very strong integration capabilities."
"There has been an increase in productivity since I started using Notion."
"We can install it on mobile phones, making it feasible to manage productivity."
"The documentation creation and review of this documentation in Notion has reduced approximately 50% of the time."
"Notion is a great tool for note-keeping and note-sharing."
"The ability to structure data is one of the most essential functions of Notion."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"I like the reporting engine, IBM Cognos, especially the analytics. That's a good tool. It's quite strong on the ideation and capacity-planning side, which is a huge plus."
"Daptiv templates give you a world of possibilities, no matter the PMI maturity level the company has."
"The powerful collaboration is definitely the most valuable and the fact that you can adjust flexibility to almost any methodology, and the easy creation of complete new functionalities without programming code."
"The experience with Changepoint has been great considering that most organizations won't use 90% of the application's features."
"The most valuable features are resource allocation and capacity planning."
"I implemented for a large client of mine and saw them quickly get up and running and leverage Daptiv to help them manage their IT demand from their internal customers."
"Changepoint allowed us to model resource request/assignment workflow in our large PS organization."
"Changepoint gives us a view of the project status and needs very clearly, which are things that we used to miss with MS Project and Excel."
 

Cons

"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"Notion can be improved by making the user interface more interactive, as it seems rather basic."
"There is not anything that is a standout limitation, but if I had to pick something, it would probably be that the offline mode could be improved, as most of the time you need an active internet connection for most features."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"The customer support for Notion is not good."
"I think this part with the agents is not quite on point, and I think it needs some work."
"One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad."
"Notion's UI could be better."
"The areas that should be improved in Planview Daptiv are a subject that can be viewed differently depending on who you ask. I feel they should focus on excelling in one specific area rather than providing average capabilities in many areas. For example, their project planning software is satisfactory but not as advanced as Microsoft Projects. The same goes for the capacity planning tool and reporting capabilities, which can be improved upon by using custom Excel spreadsheets or by hiring a business analyst for additional support. In short, the biggest weakness of Daptiv is that it does not excel in any one area and only provides average performance."
"I find the solution has an excessive amount of features. Many aren't even kept current."
"This solution needs more standard connectors to other solutions i.e. to Infor ERP, Confluence, ..."
"The previous solution that we were using was Projector PSA; it was overall a superior product."
"It would also be nice to see some improvements on the IBM Cognos Analytics. There's still work to be done on the analytics side of things, like your condition formality."
"Accessing some functions is a bit obscure and requires some knowledge of how the product works, but the upgrade from v2012 to 2014 improved that situation and I expect the upcoming upgrade to 2017 to further streamline operations."
"Expense management, simulation scenarios, and budget control could be great and useful features to include."
"I find the solution has an excessive amount of features. Many aren't even kept current. Some aren't useful at all. There's an overall lack of coherence within the solution. It can make the execution difficult. Many features can easily be eliminated and it would help streamline the solution. They should get rid of 80% of the features and then really focus on the leftover 20% to make it a really great product."
 

Pricing and Cost Advice

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The product is affordable compared to other platforms."
"The product has good pricing."
"It's pretty affordable."
"I pay around $100 per year."
"Notion is free to use."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"It's a yearly license, but it's not an open license. It's based on users and their roles. So your administrator is priced differently from your timesheet user."
"The licensing is pretty complex. Each kind of user is a different price. It's approximately $300 per year. They charge additional fees for technical support and other additional services."
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Top Industries

By visitors reading reviews
Manufacturing Company
13%
Outsourcing Company
11%
Construction Company
11%
Comms Service Provider
8%
Construction Company
16%
Outsourcing Company
13%
Comms Service Provider
10%
Financial Services Firm
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business27
Midsize Enterprise7
Large Enterprise10
By reviewers
Company SizeCount
Small Business4
Midsize Enterprise4
Large Enterprise4
 

Questions from the Community

What is your experience regarding pricing and costs for Notion?
I do not have visibility into Notion's pricing, setup costs, or licensing because those are managed by our organization. From an end user perspective, the setup experience was straightforward, and ...
What needs improvement with Notion?
I think Notion could improve by reducing the complexity, as it is overcomplicating things with too many features that can be hard for a user who starts from scratch to learn everything.
What is your primary use case for Notion?
My main use of Notion is both personal and professional. Personally, I manage my daily life, and professionally I manage my projects. In the professional sphere, I gather all the client information...
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Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
AOS Studley, Austrian Airlines, bpost bank, Employees Provident Fund, Stena Metall, VitalityHealth, Precor
Find out what your peers are saying about Planisware, monday.com, Broadcom and others in Project Portfolio Management. Updated: July 2026.
909,725 professionals have used our research since 2012.