Smartsheet vs SwiftKanban comparison

Why PeerSpot?

Smartsheet and NimbleWork are both solutions in the Project Management Software category. Smartsheet is ranked #11 with an average rating of 8.0, while NimbleWork is ranked #29. Smartsheet holds a 2.1% mindshare in PMS, compared to NimbleWork’s 0.9% mindshare. Additionally, 93% of Smartsheet users are willing to recommend the solution, compared to 100% of NimbleWork users who would recommend it.

Smartsheet

Read 43 Smartsheet reviews

5,809 Views
4,357 Comparison Views

93% willing to recommend

SwiftKanban

Read 1 SwiftKanban review

1,585 Views
1,427 Comparison Views

100% willing to recommend

Smartsheet

SwiftKanban

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 18, 2026

Smartsheet and SwiftKanban compete in the project management category. Smartsheet tends to have the upper hand because of its extensive features and flexible use cases, while SwiftKanban is favored for its specialized Kanban-focused tools.

Features: Smartsheet offers versatility in project tracking, collaboration, and automation, with standout grid-based views and advanced data management. SwiftKanban focuses on visual workflow and process management, with Kanban boards, analytics, and agile project execution improvements.

Ease of Deployment and Customer Service: Smartsheet provides straightforward deployment suitable for various industries. SwiftKanban offers a more specialized setup for agile teams. Smartsheet's intuitive deployment and extensive support materials appeal to traditional project management needs, while SwiftKanban's setup is noted for agile customer service.

Pricing and ROI: Smartsheet generally offers competitive pricing with high perceived ROI due to its adaptability and scalability. SwiftKanban may have higher upfront costs but offers ROI through agile enhancements and process efficiency.

To learn more, read our detailed Project Management Software Report (Updated: October 2026).

Buyer's Guide

Project Management Software

October 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Smartsheet

Ranking in Project Management Software

11th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (9th)

SwiftKanban

Ranking in Project Management Software

29th

Average Rating

8.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of October 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.1%, down from 4.3% compared to the previous year. The mindshare of SwiftKanban is 0.9%, up from 0.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.1%
SwiftKanban	0.9%
Other	97.0%

Project Management Software

Featured Reviews

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Venu Vashistha

IT Manager at a computer software company with 1,001-5,000 employees

Good reporting, quick configurations, and helpful support

It's a cloud-based setup, so there's no challenge in getting everything up and running. The downtime should be minimal. I'd rate the process nine out of ten in terms of ease of deployment. There is a three-month implementation exercise that we control. We have five people who were part of the implementation and maintenance process. They are admins and web developers.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."

"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."

"Smartsheet is scalable; we deployed it in 47 large distribution centers across the United States, and we had six projects running on it while the corporate office could view all of the projects at once because the program management option is terrific."

"The fact that you can share real-time data and access it from anywhere is the most valuable function."

"We keep all our timelines and projections on the software, so it's very effective for us."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"Smartsheet is easy to use."

"The dashboard and the layouts are quite good."

More Smartsheet pros

"The reporting part is very good."

Cons

"Asana has a modern look and feel, particularly its agile project management interface featuring movable cards between columns."

"The dashboard is not user-friendly, it needs improvement."

"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."

"They should improve the solution's integration with API."

"There should be an option to minimize the amount of data on the homepage in order to ease access and downloads in areas with slow internet connection."

"Lacks the ability to edit attachments within the solution."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"It ended up getting really complicated."

More Smartsheet cons

"Some of the reports could be automated."

Pricing and Cost Advice

"The solution is expensive."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"This licensing is straightforward and they charge per user."

"The solution is reasonably priced."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"I pay $ 120 or $ 128 a month for two to three users."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

More Smartsheet pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Financial Services Firm

12%

Manufacturing Company

10%

Outsourcing Company

Construction Company

35%

Comms Service Provider

22%

Financial Services Firm

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

No data available

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Ask a question

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Compared 18% of the time

Broadcom Clarity vs SwiftKanban

Compared 16% of the time

Wrike vs SwiftKanban

Compared 8% of the time

ProProfs Project vs SwiftKanban

Compared 8% of the time

Adobe Workfront vs SwiftKanban

Compared 6% of the time

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Product Reports

Buyer's Guide

Smartsheet

September 2026

Download Smartsheet product report

Buyer's Guide

Project Management Software

October 2026

Download SwiftKanban product report

Also Known As

No data available

Digité SwiftEASe

Overview

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

SwiftKanban is a comprehensive tool designed for teams seeking to enhance their workflow efficiency with robust Kanban-based methodologies.

It offers extensive capabilities that cater to both beginners and experienced practitioners by blending visual management, workflow automation, and analytics. SwiftKanban supports agile and DevOps practices by facilitating easier tracking, collaboration, and continuous improvement, thereby boosting team productivity. Users commend its role in streamlining project delivery, making it a preferred choice for agile transformations.

What are the valuable features of SwiftKanban?

Visual Management: Provides intuitive Kanban boards to visualize work processes and dependencies effectively.
Analytics and Reporting: Offers detailed insights into team performance and workflow efficiency through a range of reports and charts.
Workflow Automation: Automates repetitive tasks, ensuring smoother transitions and reduced manual effort.
Collaboration Tools: Enhances team communication and collaboration with integrated tools and real-time updates.

What benefits and ROI should users consider?

Increased Efficiency: Streamlined processes and reduced bottlenecks lead to better team performance.
Improved Visibility: Enhanced transparency with visual Kanban boards aids in informed decision-making.
Scalability: Suitable for teams of different sizes, accommodating growth and complexity as needed.
Enhanced Collaboration: Fosters better communication among team members, leading to cohesive project execution.

Industries like software development, marketing, and manufacturing leverage SwiftKanban for its adaptability in managing diverse workflows. It allows seamless integration with existing systems, ensuring a smooth transition and continuous delivery while promoting agile transformations across different sectors.

NimbleWork

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Alchemetrics, Ding, MSG Systems, Worthington Industries, Teradata, Teradata - Agile COE, Teradata India, Tedder Industries, Instem

Buyer's Guide

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October 2026

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