

Find out in this report how the two Enterprise Content Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.
ROI may be very short if you use OpenText Content Management system effectively.
Through automation, we have been able to save significant cost and money while reducing errors.
Overall, sixty to seventy percent of turnaround time was saved with Sharepoint 2016 Standard.
There has been a return on investment from using Sharepoint 2016 Standard, as documentation approval workflows, change request processes, HR onboarding and offboarding flows, document routing based on metadata, and notifications and escalations have all improved with Sharepoint being implemented.
The staff lacks adequate knowledge.
Currently, they are improving support and transitioning to a new solution, which is better than what they implemented in the past three to four years.
The customer support for Sharepoint 2016 Standard is very active and responsive.
Since it is on-premises, internal expertise plays a big role.
The customer support for Sharepoint 2016 Standard is very responsive and proactive twenty-four hours a day, seven days a week.
There is not enough documentation about scaling, which makes it difficult to enhance or modify environments without significant effort.
The security and reliability enhancements make it very scalable.
Sharepoint 2016 Standard is very scalable because it has continued to handle my organization's growth efficiently.
Sharepoint 2016 Standard's scalability for my organization is very effective because it has continued to grow with my organization and handle my organizational needs.
The product is quite stable if it is well-managed.
Sharepoint 2016 Standard is very stable as I have not experienced any downtime or lagging.
Sharepoint 2016 Standard is stable, as I have not experienced any downtime.
Sharepoint 2016 Standard is very stable.
The expectation from the customer versus the product explanation needs alignment.
Another important aspect is the improvement of the artificial intelligence already embedded in OpenText Content Management solution.
If an employee makes some changes in a file and if we want to redo the changes, it does not allow us to go to the original files.
I would assess the integration of Microsoft Office apps within Sharepoint 2016 Standard for document management as lacking.
Faster page loading and improved file movements from folder to folder in Sharepoint 2016 Standard would enhance the platform.
If you compare it to an archiving solution and you are using content management only for archiving, the cost of the license may seem too high, as you are paying for a license that not only includes archiving but also controls the full life cycle of information, connects with SAP and Salesforce, features a native connection with Office 365, and supports parallel editing.
The cost is a significant factor that may deter medium-sized businesses from using OpenText extended ECM.
My experience with pricing, setup cost, and licensing for Sharepoint 2016 Standard is that it is very cost-effective.
The cost is very cost-effective and relatively competitive compared to other alternatives.
My experience with pricing, setup cost, and licensing has been very cost-effective and affordable.
The seamless integration between SAP and OpenText offers a 360-degree view of documents, facilitating a full-text search capability.
OpenText Content Management has a feature that is unique in the market, which is the deep integration with leading applications, allowing reflection of the connections between different processes and objects in applications such as SAP, SuccessFactors, or Salesforce, visible inside the document management application.
Sharepoint 2016 Standard has positively impacted my organization by providing a very good data repository and organization of various amounts of information that is stored in these Sharepoint sites.
Sharepoint 2016 Standard has role-based access control, which secures our enterprise data effectively.
Notifications from workflows are available, and it enables secure document sharing with version control, automated approval workflows, and team-specific collaboration sites.
| Product | Mindshare (%) |
|---|---|
| OpenText Content Management | 8.0% |
| Sharepoint 2016 Standard | 0.3% |
| Other | 91.7% |


| Company Size | Count |
|---|---|
| Small Business | 13 |
| Midsize Enterprise | 4 |
| Large Enterprise | 11 |
| Company Size | Count |
|---|---|
| Small Business | 4 |
| Midsize Enterprise | 1 |
| Large Enterprise | 6 |
OpenText Content Management offers seamless document storage and advanced search features. Ideal for organizations needing integration with SAP and other applications, it enhances workflows while ensuring security and compliance across multiple platforms.
OpenText Content Management stands out with its advanced integration capabilities, allowing seamless connectivity with SAP and other applications. Its enhanced security and permission systems safeguard information, vital for industries like banking, utilities, and oil & gas. Metadata categorization and customizable workflows aid in managing complex document lifecycles. Although improvements in visibility and integration with external tools are needed, the platform provides powerful collaboration tools, enhancing productivity. Users leverage document retention and WebReports features to ensure compliance. Challenges with support, performance during peak times, and architecture complexity are noted. Automation features and analytics require enhancement, alongside more user-friendly SmartUI and record management functionalities.
What key features define OpenText Content Management?OpenText Content Management is widely utilized in sectors such as banking, utilities, and oil & gas. It is implemented to manage software development projects, engineering documents, and workflow automation. Organizations leverage OpenText Extended ECM for document lifecycle management, post-project archiving, and records retention. Integration with platforms like ServiceNow allows efficient handling of document management across global operations, supporting information governance, tax return compilation, and capital projects.
SharePoint 2016 Standard offers a versatile platform for seamless collaboration and document management. With its role-based access, secure file sharing, and AI adaptability, it helps organizations enhance productivity and support robust business processes, despite its integration challenges.
SharePoint 2016 Standard is designed to integrate with Microsoft tools, providing an intuitive interface and granular permission management. It simplifies collaboration by reducing manual tasks, enhancing security with role-based access, and supporting AI integration for improved efficiency. Users can manage documents efficiently with version control and high-capacity data storage. Despite its strengths, SharePoint faces challenges like limited integration with Microsoft Office apps, SAP connectivity issues, and navigation difficulties, impacting productivity. Suggested improvements include enhancing file movement, loading times, third-party integrations, and modernizing its design.
What are the key features of SharePoint 2016 Standard?Industries use SharePoint 2016 Standard for intensive document management, team collaboration, and centralizing communication. Organizations benefit from its real-time collaboration features, serving as a knowledge repository accessible from anywhere, ensuring secure remote work and effective communication.
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