Coming October 25: PeerSpot Awards will be announced! Learn more
2016-08-19T14:44:00Z
it_user499239 - PeerSpot reviewer
Engagement Manager at a tech services company
  • 19
  • 16

Compare SharePoint to Jive as an enterprise content management tool.

Our company has SharePoint, but some team members want to move to Jive. Are these tools comparable across all functions?

11
PeerSpot user
11 Answers
PeerSpot user
OC 503 STRE (Fuels Infra) (V) at a government
Vendor
2016-08-22T11:23:56Z
22 August 16

Jive and SharePoint overlap to at least some extend. What are the issues driving the choice?

it_user481668 - PeerSpot reviewer
User with 501-1,000 employees
Vendor
2016-08-26T18:32:18Z
26 August 16

Jive is a communication and collaboration tool in the cloud. SharePoint has a record archival function as well as collaboration functions. However, neither Jive nor SharePoint qualify as a enterprise content management tool. SharePoint has many add-ons available from multiple vendors that can enhance its record management capabilities, but to my knowledge Jive has no such availability.

Vendor
2016-08-24T02:51:50Z
24 August 16

I think the most organization choose SharePoint because :
1. SharePoint can integrated with the system.
2. Microsoft support SharePoint.
3. SharePoint is easy to work like Microsoft office.

In conclude. I think SharePoint is better than Jive now.

Thanks,
Supornpis

Vendor
2016-08-23T08:59:52Z
23 August 16

Hi

So to be perfectly honest with you if you are looking for an enterprise content management system then both JIVE and SharePoint are the wrong options. What you have to focus on is what the problem is that you are trying to solve. If you are after better ‘collaboration’ knowledge sharing and ways of working then I would suggest that you consider Confluence.

Best
G

PeerSpot user
Managing Director Business Change and Quality Assurance at Blue Cross & Blue Shield of Rhode Island
Real User
2016-08-22T15:21:08Z
22 August 16

Similar to @Arthur McLean before giving a response, it would be great to understand the use case of functionality driving the conversation. Also would be good to understand the persona of the group - are they marketing/sales, are they developers, are they administrative staff.

Doesn't have to be comprehensive response, just enough so responses will be more driven to your needs.

Vendor
2016-08-22T14:59:22Z
22 August 16

SharePoint is still the best, well ahead of Jive, thats why there is a Jive connector for SP. Like BI tools, all of them have the Export to Excel button. With the SharePoint Online it is possible to have everything for less cost.
If SharePoint Support is not so good, it is because service desk workers are not enough trained.
By the way.. Microsoft is delivering all power to end users, It need just to deliver the environment and apply the security polices. Users can do everything else, including workflows.

PeerSpot user
CEO at a consultancy with 501-1,000 employees
Consultant
2016-08-22T14:35:07Z
22 August 16

Having worked extensively on two different SharePoint projects over several years, and having conducted an extended trial use of Jive and several other enterprise social networking tools like it (Podio, Yammer, MangoApps, etc.), GIVEN JUST THOSE TWO OPTIONS, I would recommend Jive over SharePoint for the following reasons:

1) Once you get established on Sharepoint, due to the cost of setup and annual subscription fees, you will get stuck on a very expensive merry go round ... NOT FUN!

2) Operating SharePoint is extremely IT staffing expensive ... BUDGET AND STAFFING DRAIN FOR BOTH IT AND BUSINESS USERS!!

3) You can accomplish the same things, better than you get from using SharePoint for much less cost ... FIND SOMETHING ELSE!!!

PS - Sharepoint Support SUCKS, as well.

To that end, there are a myriad cloud-based ECM/document storage and management systems out there, most easier, less expensive, and better than Sharepoint offers (Box, Dropbox, . Take your pick :)

Do you really need an expensive and quite complicated ECM system ( ... ALSO, read staff drain, once again ... )? Or might a simpler, cheaper, more accessible, and easier to use solution work better for you?

Additionally ...

The enterprise social networking side of things is replete with much better opportunities than either SharePoint or Jive (MUCH too expensive and INFLEXIBLE to improvement ... BIG bureaucracy - JIVE Support also SUCKS).

I would recommend MangoApps' enterprise social networking solution for the following reasons:

A) Intuitive as hell.

B) Open to improving it with simple means of engaging and discussing improvement ideas with customers.

C) MUCH less expensive.

D) Works well because people can easily use it, share their areas of expertise, ask questions, like it, use it, and gravitate to it naturally.

E) Our goal is to use it instead of in house email ;)

Hope this reply is of some help to you, Barb!

Holler if you need anything at all ...

John Becker
727-735-1407

PeerSpot user
Principal Consultant at a tech services company with 51-200 employees
Consultant
2016-08-22T12:54:40Z
22 August 16

Both systems are brilliant in their own way and it will really depend on the user requirements.

It'scan be much easier to make an intranet portal with jive than with SharePoint, but its capabilities are very limited. SharePoint is more complex but also offer greater connectivity and security with permission structures, useful publishing features, and the ability to create multiple site collections.

We have a large amount of pre-configured SharePoint solutions if these would help and I would be happy to have an initial consultation FOC to see if these can help you.

Please feel free to contact me if I can help alex.clifford@toolagen.com 07790 332 881.

Vendor
2016-08-22T11:58:45Z
22 August 16

You can think of using another tool than Sharepoint (like Jive or some dotzen others), but you'll never be able to shutdown Sharepoint, if you're already using it. All companys I know still do have Sharepoint in use, despite any other tool that does a lot of things better then Sharepoint. But some things, they don't/can't. The possiblity to have a sort of mini database functionality (lists/libraries) - a record management - is missing in every other tool I've seen. And the possiblity to quickly create workflows is missing often enough. And, finally, non of the will be able to integrate MS Office in the way Sharepoint can. And, even more, in the cloud, SP has some nice features like Delve/OfficeGraph. So go for it, get an additional tool, but be aware you still will need to work with Sharepoint. :-)

it_user381546 - PeerSpot reviewer
Business Development Director- Cloud with 501-1,000 employees
Vendor
2016-08-22T11:46:15Z
22 August 16

No. SharePoint has considerably more standard ECM capability than Jive and can be extended to provide far more robust ECM capabilities as well. Jive is really just a Social sharing / commenting platform with linkage to document sources/repositories. The is a sensible information architecture you can construct through using both though. SharePoint for document origination and Jive for publishing and commenting. Just don't let users mix the two up.

PeerSpot user
Associate Technical Architect at a tech services company with 1,001-5,000 employees
Consultant
2016-08-22T11:33:18Z
22 August 16

Take a look at the following "Jive or Sharepoint Decision Guide", it will provide you with a comprehensive insight on both the products.

https://community.jivesoftware.com/servlet/JiveServlet/downloadBody/152042-102-1-341257/JCS%20Jive%20or%20Sharepoint%20decision%20guide.pptx

Related Questions
TR
User at About the House
Dec 19, 2021
Hi, I work at a governmental institution. Currently, I'm researching whether we can replace Micro Focus Content Manager (for CMS) with Microsoft Sharepoint? What's your opinion about it? Please also elaborate on "why". Thanks.
See 2 answers
Simon Rawson - PeerSpot reviewer
Director and Senior Consultant at PowerMark Solutions
06 October 21
Not if you are managing physical records in CM. You would need an add-in for M365 such as AvePoint Cloud Records or RecordPoint Records365.  Both help another important issue - M365 Compliance and SharePoint Online are complex user interfaces.  In a lot of organizations, records management staff don't have direct access to RM functions, with IT doing the administration based on service requests from IM. Both add-ins hand usability and RM functions back to the IM team.
JG
User at FDIC
19 December 21
What are the records management requirements that you are using to vet and determine the best capability?   Should there be requirements to maintain temporary and/or permanent records?
Sheila Doyle - PeerSpot reviewer
Policy Analyst at RCMP
Jul 20, 2021
In a large organization, every unit or division wants the best solution, or product that's going to solve all their needs regarding collaboration for SOP's, directives, best practices, updates, etc. and they want it to be easy, efficient AND compliant - a one-stop-shop.  Why would an organization use or migrate to Microsoft SharePoint rather than a Wiki – what are the pros and cons for using e...
See 2 answers
Evgeny Belenky - PeerSpot reviewer
Director of Community at PeerSpot (formerly IT Central Station)
20 July 21
Hello @Toby Ward​, @Cesar Danecke, @Cecil Rupp ​and @Eric Wyatt, Can you please share your experience with @Sheila Doyle?  Thanks
Cesar Danecke - PeerSpot reviewer
IT Supervisor at HORSCH BRASIL
20 July 21
Hi, I believe that for an environment administrator, using a solution of this size such as SharePoint is more comfortable, you often already have email (O365) and other products. Therefore this benefit is already acquired, you can add functions, and centralize all management in one dashboard. Migrating only a specific function without having the whole package, for example hiring a SharePoint site and user licensing just to change the technology, I believe it is a high investment. As for the use of documentation tools, whatever it is, I used numerous, I like the wiki model. What it can do and bring the wiki to SharePoint as an integration method, get everyone used to changing technology, and adding new functions. Undoubtedly, the traditional model (application, database) installed on a server allows you to customize and create something very specific, this in case of the decision can be a point not to migrate.
Related Articles
Dovid Gelber - PeerSpot reviewer
Tech blogger
May 30, 2022
PeerSpot takes a user-centered approach to creating product comparisons that help IT decision-makers arrive at informed decisions. Instead of relying on the word of the companies that create the technological solutions, they go to the users themselves. Real users offer true feedback without any of the partiality that the solutions’ vendors may have. This is a place where peers in the tech world...
Surrendra Dudani - PeerSpot reviewer
Vice President
May 25, 2021
SharePoint was launched by Microsoft in the year 2001. It was primarily launched as a document management system. But with the growing complexities of the market, Microsoft has transformed SharePoint into SharePoint intranet, a platform with high capabilities for collaboration. This platform comprises comprehensive functionalities for centralization, collaboration, engagement, and communication...
Related Articles
Dovid Gelber - PeerSpot reviewer
Tech blogger
May 30, 2022
Top Corporate Portal Solutions 2022
PeerSpot takes a user-centered approach to creating product comparisons that help IT decision-mak...
Surrendra Dudani - PeerSpot reviewer
Vice President
May 25, 2021
SharePoint Intranet: Guide to Successful Business Intranet Portal
SharePoint was launched by Microsoft in the year 2001. It was primarily launched as a document ma...