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Notion vs SwiftKanban comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jul 6, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Ranking in Project Management Software
10th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (3rd)
SwiftKanban
Ranking in Project Management Software
53rd
Average Rating
8.0
Reviews Sentiment
7.4
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of July 2025, in the Project Management Software category, the mindshare of Notion is 2.1%, up from 1.2% compared to the previous year. The mindshare of SwiftKanban is 0.3%, down from 0.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.
Venu Vashistha - PeerSpot reviewer
Good reporting, quick configurations, and helpful support
It's a cloud-based setup, so there's no challenge in getting everything up and running. The downtime should be minimal. I'd rate the process nine out of ten in terms of ease of deployment. There is a three-month implementation exercise that we control. We have five people who were part of the implementation and maintenance process. They are admins and web developers.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"Notion is an all-in-one product, allowing us to do many things in a single place."
"It is easy to use, and I love its UI."
"The product is easy to use and has good responsiveness."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"Notion has a lot of integrations."
"Notion is a great tool for note-keeping and note-sharing."
"It is easy to use and very intuitive compared to Microsoft Project."
"The reporting part is very good."
 

Cons

"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"The only problem I experience is that it often hangs."
"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"Notion's UI needs improvement."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"The product could be integrated with external platforms."
"It is complicated to connect Notion with external systems."
"There could be an automation feature included in the product."
"Some of the reports could be automated."
 

Pricing and Cost Advice

"The product has good pricing."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"Notion is free to use."
"The product's pricing depends on the usage plans."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"It's pretty affordable."
"The product has good pricing."
"I pay around $100 per year."
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Top Industries

By visitors reading reviews
Computer Software Company
15%
University
8%
Comms Service Provider
7%
Media Company
7%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
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Comparisons

No data available
 

Also Known As

No data available
Digité SwiftEASe
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Alchemetrics, Ding, MSG Systems, Worthington Industries, Teradata, Teradata - Agile COE, Teradata India, Tedder Industries, Instem
Find out what your peers are saying about Atlassian, Asana, monday.com and others in Project Management Software. Updated: July 2025.
863,429 professionals have used our research since 2012.