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Notion vs Sciforma comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Ranking in Project Management Software
10th
Average Rating
8.2
Reviews Sentiment
6.9
Number of Reviews
17
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (2nd), AI IT Support (12th)
Sciforma
Ranking in Project Management Software
24th
Average Rating
9.6
Reviews Sentiment
7.5
Number of Reviews
3
Ranking in other categories
Project Portfolio Management (12th)
 

Mindshare comparison

As of January 2026, in the Project Management Software category, the mindshare of Notion is 1.6%, down from 2.1% compared to the previous year. The mindshare of Sciforma is 1.3%, down from 1.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Notion1.6%
Sciforma1.3%
Other97.1%
Project Management Software
 

Featured Reviews

Rusira Sathnindu - PeerSpot reviewer
Automations Engineer at Ad Up
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.
CD
Consultant at The Project ConneXion
A project management solution that can be automated to suit your needs
I rate the initial setup a seven out of ten because it's easy. We had to really understand the solution because it's huge, and we had to know which sections to bite off first. I might even rate the initial setup a nine out of ten if you know what you've got. Once we had all our data and our migration plan, it was quite easy. The challenge lies more with the organization than the system itself. Sciforma is one of the easiest tools to get going with from a technical point of view, but knowledge is key. Deploying the solution takes from six months to a year, depending on the level of data wanted. While deploying the solution, we have to first compile the user's requirements. Then we have to drop a baseline specification in parallel with a concept rollout. Based on what's in the concept, we pick from what the client understands to be the relevant portions, the minimum requirements. Then I convert it into a project execution plan and then execute the plan. After that, we have initial data collection for configuration and then final live data. Then we have the sign-off processes of different departments. There's a lot of upfront work to get the data prepared for transmission, and that is a big challenge. We did almost a thousand projects per year, so there were quite a lot of decisions to speed up the deployment process. The biggest challenge was to get our internal data organized and map it.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Notion has very strong integration capabilities."
"We can install it on mobile phones, making it feasible to manage productivity."
"Notion is heavily used in my workflow."
"Notion is a great product, but I know it is very pricey."
"Notion has impacted my organization positively by allowing us to do things faster without communication gaps related to knowledge and tribal knowledge."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"Notion is a great tool for note-keeping and note-sharing."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"It makes it more fun to work with a modern designed and easy-to-use solution as a team and not add or analyze data alone. Internal, external, home office, remote work, desktop, mobile (available on iOS and Android), are always connected to One2Team."
"The integrated portfolio and project management approach is the most valuable feature of Sciforma."
"I find Sciforma's customizability valuable."
 

Cons

"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad."
"There could be an automation feature included in the product."
"Notion's UI could be better."
"User management needs improvement."
"Notion's UI needs improvement."
"It is complicated to connect Notion with external systems."
"The solution's graphical user interface (GUI) is a bit old and could be improved."
"For the future AI (Artificial intelligence) must be part of a modern solution. AI is with its unique ability to monitor patterns, is a capable assistant for project managers. Artificial intelligence is being used to help with project organization on a collection of different data from multi-data sources."
"The report developer needs a bit of streamlining."
 

Pricing and Cost Advice

"Notion is free to use."
"The product's pricing depends on the usage plans."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"It's pretty affordable."
"I pay around $100 per year."
"The product is affordable compared to other platforms."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"I rate the pricing a four out of ten because Sciforma's rates are good."
"The solution's pricing is neither too expensive nor too cheap."
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Top Industries

By visitors reading reviews
Outsourcing Company
12%
Computer Software Company
11%
Comms Service Provider
10%
University
10%
Financial Services Firm
22%
Insurance Company
15%
Computer Software Company
11%
Construction Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business13
Midsize Enterprise3
Large Enterprise3
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Notion?
My experience with pricing, setup cost, and licensing was fair.
What needs improvement with Notion?
Overall, Notion is doing its purpose well. One thing I may add is that it would be great if Notion had a team chat within the tool itself.A chat function within Notion would be great and would help...
What is your primary use case for Notion?
My main use case for Notion is project management and knowledge tracking.For project management and knowledge tracking, we mostly use it for roadmaps. In a typical workflow, we assign things that n...
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Comparisons

 

Also Known As

No data available
One2team
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
1&1, ABB, abbvie, Accor, Acoss, Actia, ALD Automotive, Airbus, Artelia, ascom
Find out what your peers are saying about Notion vs. Sciforma and other solutions. Updated: December 2025.
881,114 professionals have used our research since 2012.