ClickUp vs Notion comparison

ClickUp and Notion are both solutions in the Project Management Software category. ClickUp is ranked #12 with an average rating of 8.4, while Notion is ranked #11 with an average rating of 8.4. ClickUp holds a 1.8% mindshare in PMS, compared to Notion’s 1.9% mindshare. Additionally, 89% of ClickUp users are willing to recommend the solution, compared to 94% of Notion users who would recommend it.

ClickUp

Read 19 ClickUp reviews

663 Views
583 Comparison Views

89% willing to recommend

Notion

Read 15 Notion reviews

1,089 Views
545 Comparison Views

94% willing to recommend

ClickUp

Notion

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Executive SummaryUpdated on Dec 19, 2024

ClickUp and Notion are both competing products in the project management and productivity space, each offering unique advantages. Notion is considered superior in certain aspects such as its features, while ClickUp is more favorable regarding ease of deployment and customer service, despite its higher cost.

Features: ClickUp offers robust task management options with features like goal tracking and time tracking. Its Gantt charts and automation tools support comprehensive project management. Notion provides flexibility with databases, note-taking capabilities, and an integrated workspace that allows customization. Its inventory management and employee onboarding tools add unique value.

Room for Improvement: ClickUp may be complex for some users when capturing intricate task details, leading to workflow complications. Its timeline view is limited in the free version, reducing accessibility for smaller teams. Usability could be improved to reduce learning curves. Notion's customer support is less proactive, impacting user experience. Integration with some external apps might be limited, requiring better APIs. More guided templates and stronger onboarding resources could enhance user adoption.

Ease of Deployment and Customer Service: ClickUp offers a straightforward deployment experience and responsive customer support, ensuring consistent setup and ongoing resources. Notion offers an intuitive platform that simplifies initial adoption but has been noted for less proactive support, which could challenge new users during implementation.

Pricing and ROI: ClickUp’s pricing is higher, justified by a robust feature set that offers good ROI for larger teams needing complex management tools. Notion is more budget-friendly, providing excellent ROI for smaller teams or individuals due to its cost-effective pricing and extensive functionality. ClickUp delivers higher value through advanced features for businesses with detailed project needs.

To learn more, read our detailed ClickUp vs. Notion Report (Updated: September 2025).

Buyer's Guide

ClickUp vs. Notion

September 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

ClickUp

Ranking in Project Management Software

12th

Average Rating

8.0

Reviews Sentiment

6.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Notion

Ranking in Project Management Software

11th

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Knowledge Management Software (2nd), Document Automation Software (4th)

Mindshare comparison

As of October 2025, in the Project Management Software category, the mindshare of ClickUp is 1.8%, up from 1.4% compared to the previous year. The mindshare of Notion is 1.9%, up from 1.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Market Share Distribution
Product	Market Share (%)
Notion	1.9%
ClickUp	1.8%
Other	96.3%

Project Management Software

Featured Reviews

Sunny Nair

Solution Architect and Senior Consultant at Keysight Technologies

Has improved project tracking accuracy and simplified team collaboration through flexible task workflows

On a scale of 1-10, I rate ClickUp a 10 out of 10. The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market. I use the time tracking feature in ClickUp. The time tracking feature helps manage my deadlines effectively, and it is much more detailed compared to any other product available. One of the primary things I really appreciate about ClickUp is the summary of the project; once the project ends, I can export the summary into a PDF, so I don't have to write the document manually. Regarding analytic reports provided by ClickUp, it provides specific metrics, and while I need more time to understand how efficiently it manages the metrics, it can cater to both basic and advanced tasks. I have not seen any disadvantages or areas for improvement with ClickUp, and the updates they bring in are quite fast and efficient, so I'm quite satisfied with the product currently. I have not encountered any particular challenges or complexities. I cannot think of any features they could add in the future. They have AI integration available with their product line today, which is not offered by other products, and while Microsoft Project Manager's AI integration is complex, ClickUp already has all the components in place. I only work with Einstein Analytics, which we use as an internal tool.

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Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable feature of ClickUp is its AI recommendation."

"The simplicity of the tool is valuable because it has categories and subcategories."

"We can update tasks and track projects."

"So when I take a note, I have the ability to highlight text and have it transform into a specific part of the note as a task."

"The tool is pretty intuitive."

"The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market."

"The most interesting feature is the ability to share what you are working on with an external entity. The customer has direct visibility on what is being done on a particular project and this provides a lot of transparency."

"The most valuable feature of ClickUp is the UI scheduling tool. It is the best and most convenient and attractive."

More ClickUp pros

"The product is easy to use and has good responsiveness."

"Notion has a lot of integrations."

"The initial setup is easy."

"Customer support is great, effective, and easy to reach."

"It is easy to use, and I love its UI."

"The product is easy to use and has good responsiveness."

"I rate Notion a ten out of ten."

"Notion is a very flexible and customizable platform, allowing users to create whatever they need."

More Notion pros

Cons

"I would love to see ClickUp integrated with more tools, possibly like Microsoft Loop."

"ClickUp could improve by being customised to the development industry. We would like to have bug trackers and an agile approach built into the solution."

"The product is not user-friendly."

"The tool is not user-friendly."

"ClickUp could improve its documentation section."

"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."

"The cloud-based solution can get bugs in it occasionally, causing latency and loading issues."

"It can be improved by making it more user-friendly."

More ClickUp cons

"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."

"User management needs improvement."

"It is complicated to connect Notion with external systems."

"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."

"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."

"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."

"It can be difficult to contact the people at Notion."

"There are a lot of things, but one thing that is absolutely necessary is the mobile application."

More Notion cons

Pricing and Cost Advice

"The product is expensive."

"I use the free version."

"The product has good pricing."

"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."

"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."

"ClickUp is affordable."

"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."

"ClickUp’s pricing is better than Jira Align’s."

More ClickUp pricing and cost advice

"I pay around $100 per year."

"The product has good pricing."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"It's pretty affordable."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"The product is affordable compared to other platforms."

More Notion pricing and cost advice

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Top Industries

By visitors reading reviews

Healthcare Company

13%

Performing Arts

11%

Educational Organization

10%

Computer Software Company

16%

Comms Service Provider

Outsourcing Company

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	1
Large Enterprise	4

By reviewers
Company Size	Count
Small Business	11
Midsize Enterprise	2
Large Enterprise	3

Questions from the Community

What do you like most about ClickUp?

Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.

See all answers

What is your experience regarding pricing and costs for ClickUp?

The pricing of ClickUp is affordable.

See all answers

What needs improvement with ClickUp?

One area that requires improvement would be the integration with existing systems, such as legacy systems and other project management software, where having the capability to import previously run...

See all answers

What do you like most about Notion?

I like the high level of customization in Notion.

See all answers

What is your experience regarding pricing and costs for Notion?

The licensing and setup cost for Notion is affordable for us as a small company.

See all answers

What needs improvement with Notion?

The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...

See all answers

Comparisons

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Compared 56% of the time

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Compared 27% of the time

Linear vs ClickUp

Compared 17% of the time

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AFFiNE vs Notion

Compared 28% of the time

Tana vs Notion

Compared 18% of the time

Zendesk vs Notion

Compared 12% of the time

Microsoft Project vs Notion

Compared 9% of the time

Sana vs Notion

Compared 8% of the time

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Product Reports

Buyer's Guide

ClickUp

October 2025

Download ClickUp product report

Buyer's Guide

Notion

September 2025

Download Notion product report

Overview

Plan, track, and manage any type of work with project management that flexes to your team's needs. Work smarter as a team with real-time chat. Tag individuals or groups, assign comments for action items, and link tasks to get more done together. Stay on track to hit your goals with targets for task completions, numbers, monetary values and more. Track progress in real-time connecting tasks to goals and keep your objectives organized with Goal Folders. Tackle work from any angle with 20+ real-time views that adapt to your needs. Track tasks on List, update workflows on a Board, drag-and-drop due dates on a Calendar, and so much more.

ClickUp

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Notion

Sample Customers

Information Not Available

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.

Buyer's Guide

ClickUp vs. Notion

September 2025

Free Report: ClickUp vs. Notion

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