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ClickUp vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
11th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
18
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
14th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Knowledge Management Software (4th), Document Automation Software (3rd)
 

Mindshare comparison

As of May 2025, in the Project Management Software category, the mindshare of ClickUp is 2.0%, up from 1.4% compared to the previous year. The mindshare of Notion is 2.5%, up from 0.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"So when I take a note, I have the ability to highlight text and have it transform into a specific part of the note as a task."
"It is a scalable solution. I would rate it a ten out of ten."
"The simplicity of the tool is valuable because it has categories and subcategories."
"Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier."
"The product has an efficient design."
"We can update tasks and track projects."
"I am currently exploring ClickUp AI, which I think is very good."
"ClickUp offers a relatively user-friendly experience, especially when it comes to its fundamental features."
"Notion is heavily used in my workflow."
"The product is easy to use and has good responsiveness."
"The ability to structure data is one of the most essential functions of Notion."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"It is easy to use and very intuitive compared to Microsoft Project."
"We can install it on mobile phones, making it feasible to manage productivity."
"Customer support is great, effective, and easy to reach."
 

Cons

"The cloud-based solution can get bugs in it occasionally, causing latency and loading issues."
"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."
"It can be improved by making it more user-friendly."
"The tool is not user-friendly."
"The solution's user interface is complex and has a steep learning curve. You can't easily find the features that you are looking for."
"ClickUp could improve by streamlining its functions and organizing them better for easier access."
"They should explain better how costs and licensing are distributed."
"ClickUp could improve its documentation section."
"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"It is complicated to connect Notion with external systems."
"The platform's documentation feature needs improvement."
"One area for improvement in the solution is the absence of integrated charts."
"The only problem I experience is that it often hangs."
 

Pricing and Cost Advice

"ClickUp's pricing is as per market standards."
"ClickUp is affordable."
"The product is expensive."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"The product’s cost is high."
"The product has good pricing."
"ClickUp’s pricing is better than Jira Align’s."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"The product has good pricing."
"I pay around $100 per year."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"The product has good pricing."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"Notion is free to use."
"It's pretty affordable."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
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Top Industries

By visitors reading reviews
Computer Software Company
15%
Healthcare Company
13%
University
6%
Media Company
6%
Computer Software Company
18%
Comms Service Provider
8%
University
8%
Media Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...
What needs improvement with Notion?
It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...
 

Comparisons

 

Overview

 

Sample Customers

Information Not Available
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about ClickUp vs. Notion and other solutions. Updated: April 2025.
850,028 professionals have used our research since 2012.