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Freshservice vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Freshservice
Ranking in Project Management Software
11th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
35
Ranking in other categories
Help Desk Software (7th), Cloud Management (15th), IT Asset Management (7th), IT Service Management (ITSM) (5th)
Notion
Ranking in Project Management Software
10th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (3rd)
 

Mindshare comparison

As of July 2025, in the Project Management Software category, the mindshare of Freshservice is 1.8%, up from 1.6% compared to the previous year. The mindshare of Notion is 2.1%, up from 1.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Trilochana Gouda - PeerSpot reviewer
Smooth incident management and easy to use while needing better escalation management
We are using Freshservice for the IT ticketing system for business users We use the ticketing system primarily, which is very easy to use for all users. Freshservice is helpful, especially in incident management. Incident management is very helpful, and the system is straightforward, making it…
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It allows for customization and offers a broad feature set."
"With Freshservice in place, we have reversed the trend of creating tickets."
"Ability to scan barcodes and a great search feature."
"We found the initial setup to be very simple."
"The most valuable feature of Freshservice is you can assign downloaded tickets and the reports are useful."
"Its ease of use is fantastic. It is just above and beyond, especially when you compare it to something like Cherwell, Salesforce, or anything like that. It is on its own level. It is so easy to administer. The way everything is organized and the way it builds its own documentation is very good."
"It is a stable solution. My company hasn't faced any problems with the solution."
"Depending on the size of your organization, is pretty standard and useful."
"The ability to structure data is one of the most essential functions of Notion."
"The ability to create and organize notes, plans, and technical content in a single platform is the product's most valuable feature."
"The initial setup is easy."
"Notion is heavily used in my workflow."
"Notion is an all-in-one product, allowing us to do many things in a single place."
"Customer support is great, effective, and easy to reach."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
 

Cons

"It's hard to interact directly with the users themselves."
"They can improve the search. While searching the inventory, when I cancel a selected category, the search box disappears, and I have to reload the page. It is a small glitch. Currently, we can have only one plan per subscription. All users have to be on the same plan. We can't have two users for plan A and five users for plan B. It might be good if there was an option to have different plans within one subscription so that you can assign each agent to the corresponding plan."
"Not integrated with Google."
"Freshservice's technical support has issues with delays and translations."
"There is room for improvement in reporting for project management."
"We'd like to see a CMDB, a Configuration Management Database, in the future."
"Their analytics need improvement."
"The most significant area for improvement is consistency across the different modules, as they are inconsistent. It makes me think the modules have different development teams with no consistent approach. From an end-user perspective, I can do certain operations in one module, such as instant management, but not in problem management, for example, and I don't see why that should be the case. It would be good to see more consistency in the development process."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me."
"The product could be integrated with external platforms."
"It can be difficult to contact the people at Notion."
"User management needs improvement."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"There could be an automation feature included in the product."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
 

Pricing and Cost Advice

"Compared to other tools, Freshservice is affordable."
"The price of Freshservice could improve, it is expensive."
"Our licensing fee for Freshservice is $2,500 a year."
"The pricing information is on their website. It's my understanding that their Pro Plan, for example, is around $89/month."
"It is $34 per license, per agent. Currently, we don't see any add-ons at extra fees."
"It is good for the price you pay. It has different plans. If you need all features, you need to go for a higher plan. Currently, with the second tier plan, you cannot completely separate the group of agents. So, the agent in each group can see another person's ticket. You also cannot modify the rules based on the viewable, readable stuff and cannot have a custom role in this plan. If you want to do that, you have to go for a higher plan. It works in our case because it doesn't matter if the other group can see our ticket because it doesn't contain anything sensitive. We also didn't need the project or change management features. That's why we didn't go with a higher plan."
"Freshservice is a fairly cheap solution. Though monthly payments can be made towards the licensing costs of the solution, my company prefers to make annual payments."
"We're basically paying about $100 USD per agent per month."
"The product has good pricing."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The product has good pricing."
"I pay around $100 per year."
"Notion is free to use."
"The product is affordable compared to other platforms."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"It's pretty affordable."
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Top Industries

By visitors reading reviews
Computer Software Company
22%
Educational Organization
8%
Financial Services Firm
6%
Manufacturing Company
6%
Computer Software Company
17%
University
9%
Comms Service Provider
8%
Media Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Freshservice?
The solution has been very helpful engineering insights into the client's environment. We have been able to manage calls and incidence very efficiently which provides us with a clear understanding...
What is your experience regarding pricing and costs for Freshservice?
The solution offers flat licensing and appears to be cost-effective.
What needs improvement with Freshservice?
There is a need for improvement in terms of automatic escalation to the next level if an issue is not resolved. It should optimize and allow customization. Additionally, asset management needs impr...
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
 

Comparisons

 

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Sample Customers

Sinclair Broadcast Group, Western Carriers, Judson University, Golf Canada, Travix, Proxama, Paymentez, Ready Auto Transport
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Freshservice vs. Notion and other solutions. Updated: June 2025.
860,592 professionals have used our research since 2012.