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Notion vs Trimble Project Management comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jan 25, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Ranking in Project Management Software
6th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
35
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (2nd), AI IT Support (7th)
Trimble Project Management
Ranking in Project Management Software
17th
Average Rating
8.0
Reviews Sentiment
3.6
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of Notion is 1.5%, down from 2.5% compared to the previous year. The mindshare of Trimble Project Management is 1.2%, up from 0.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Notion1.5%
Trimble Project Management1.2%
Other97.3%
Project Management Software
 

Featured Reviews

Rusira Sathnindu - PeerSpot reviewer
Automation Engineer at a tech services company with 1-10 employees
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.
reviewer2798931 - PeerSpot reviewer
Associate VP, Engineering & Project Management at a university with 10,001+ employees
Consistent capital project workflows have improved collaboration and real-time data use
In my opinion, the best features of Trimble Project Management are that it is quite good as a database and process, and it has been working well for us. The big challenge is on the reporting side; it does not provide great dashboards and that type of functionality. Using Trimble Project Management has made our project efficiency more efficient than not having it. It is a project management information system, so it is very important to have for our organization. Trimble Project Management's real-time data integration has been a valuable feature; we have a data warehouse that it sends information to, and we use Tableau to create dashboards.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Notion has very strong integration capabilities."
"By using Notion, I would say you could probably save at least 10% of your engineering time just because you are able to write documentation which is easy to read and easy to share with other team members."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"Notion is heavily used in my workflow."
"Notion is a great tool for note-keeping and note-sharing."
"There has been an increase in productivity since I started using Notion."
"I can keep everything organized in Notion, making it easy to write features and ideas clearly, explain the problem, track my work, decide what matters, prioritize everything, and store knowledge including notes and previous decisions."
"Since we have a centralized platform that provides all of the information, it saves time communicating with each other and holding meetings to resolve issues."
"Using Trimble Project Management has made our project efficiency more efficient than not having it."
 

Cons

"One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad."
"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"My experience with pricing, setup cost, and licensing is fine, but it is quite annoying that any upgrades on Notion need to happen with all team members."
"I find that the search functionality in Notion could be improved for finding documentation or past meeting notes."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"There could be an automation feature included in the product."
"I think there is currently not much detail or scope for uploading documents in terms of size limitations."
"Notion's UI could be better."
"The reporting does exist, but it is not great."
 

Pricing and Cost Advice

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The product's pricing depends on the usage plans."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"The product has good pricing."
"It's pretty affordable."
"The product is affordable compared to other platforms."
"The product has good pricing."
"Notion is free to use."
Information not available
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Top Industries

By visitors reading reviews
Outsourcing Company
11%
Construction Company
10%
Comms Service Provider
10%
University
8%
Construction Company
12%
Comms Service Provider
12%
University
9%
Insurance Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business24
Midsize Enterprise9
Large Enterprise8
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Notion?
I use the free tier for pricing, setup cost, and licensing.
What needs improvement with Notion?
I think it's about the robustness of the offline availability; it can be improved in some ways. The offline feature can be improved a lot and be made more robust. It truly does have easy integratio...
What is your primary use case for Notion?
My main use case for Notion is to make notes and store a lot of information that I can use online and offline, basically while traveling or if I get any information, I store it in Notion. My use ca...
What needs improvement with Trimble Project Management?
The reporting does exist, but it is not great. The reporting is not optimal, but otherwise, Trimble Project Management is serving us well.
What is your primary use case for Trimble Project Management?
Our general use case involves a 350 million capital budget at the university, so we use Trimble Project Management for all aspects of the design phase and construction phase, and for project manage...
What advice do you have for others considering Trimble Project Management?
I was unable to download the Hive to e-Builder Trimble comparison, so I do not know; it was difficult to obtain. If you could send it to me, then I could provide my takeaway on it. We are consideri...
 

Also Known As

No data available
Meridian Proliance PPM, Proliance Project Portfolio Management
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Microsoft, Rasterex Software
Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software. Updated: April 2026.
894,738 professionals have used our research since 2012.