Best Form Management Solutions

What is Form Management?

Form Management solutions streamline form creation, submission, and tracking. These tools automate workflows, reduce manual errors, and ensure data consistency, making them essential for businesses looking to improve operational efficiency.

The top 5 Form Management solutions are Jotform, Access eForms, Formester, Formstack Forms and OZ e-Form, as ranked by PeerSpot users in December 2025. Jotform received the highest rating of 0.0 among the leaders, is the most popular solution in terms of searches by peers, and holds the largest mind share of 14.3%.

Businesses use Form Management solutions to automate and simplify data collection processes. With an easy-to-use interface, these tools allow for quick design and deployment of forms, which can be used for surveys, applications, and feedback. Integration with other business systems helps ensure seamless data flow and enhances overall productivity.

What are the key features to look for in Form Management solutions?

Form Builder: Allows users to design forms with drag-and-drop fields.
Workflow Automation: Automates form routing and approval processes.
Data Integration: Connects with CRM, ERP, and other systems for seamless data flow.
Mobile Access: Enables form submission and management from mobile devices.
Reporting Tools: Provides analytics and reporting for insights into form submissions.

What benefits or ROI should users look for?

Improved Efficiency: Reduces time and effort needed to manage forms and data.
Error Reduction: Minimizes manual mistakes through automated processes.
Data Accessibility: Ensures data is readily accessible across systems.
Cost Savings: Lowers operational costs by automating routine tasks.
Enhanced Compliance: Helps maintain regulatory compliance with accurate records.

In healthcare, Form Management solutions are used to streamline patient intake forms and consent documents. In education, these tools simplify student registration and feedback collection processes. Government agencies utilize them for efficient permits and licensing applications, improving public service delivery.

Form Management solutions help organizations maintain organized and efficient workflows by automating form-related tasks. These tools support accurate data collection and processing, leading to better decision-making and improved organizational performance.

Form Management solutions mindshare

As of January 2026, in the Form Management category, the mindshare of Access eForms is 10.4%, down from 14.3% compared to the previous year. The mindshare of Jotform is 14.3%, down from 28.6% compared to the previous year. The mindshare of Zoho Forms is 9.1%. It is calculated based on PeerSpot user engagement data.

Form Management Market Share Distribution
Product	Market Share (%)
Jotform	14.3%
Access eForms	10.4%
Zoho Forms	9.1%
Other	66.19999999999999%

Form Management

Top Form Management products

Rankings through

#1 Ranked

Jotform

Trusted by over 18 million users worldwide, Jotform’s powerful forms and suite of no-code tools are flexible enough for small businesses and robust enough for enterprises.

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142

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Jotform vs Formstack Forms

Access eForms

Want to eliminate the expenses, risks and inefficiencies of paper-based workflows? We can help.

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Formester

Formester is versatile for various applications with robust features like form management and analytics. Users appreciate its ease of use but suggest enhancements in template variety and customizable options to better cater to specific requirements. Despite minor limitations, it effectively aids in digital form handling.

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Formstack Forms

With Formstack Forms, anyone in your organization can build online forms, collect data, and automate processes. No coding required.

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OZ e-Form

With our powerful e-Form designer known as OZ Designer, even non-coders can easily create and publish an e-Form in minutes: Converting paper forms to electronics forms, Transforming forms in Microsoft Office formats and Turning PDF forms into fillable e-Forms

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DocStar Forms

Growth of our customers' business is at the heart of what we do. The strength of Epicor business solutions lies in a simplified approach to technology, inspired by our customers and how they work. More than 45 years of experience with our customers’ unique processes and operational requirements is built into every solution.

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Fortra's Webdocs Forms Management

Webdocs Forms Management enables you to capture every last bit of information directly into your systems using electronic fillable forms.

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Zoho Forms

Zoho Forms offers customizable forms ideal for data collection and automation. Users appreciate its integration with other Zoho apps and ease of use. It supports multiple field types, logic rules, and collaboration. However, some users wish for more advanced reporting features and enhanced mobile functionality.

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LegalDocs

LegalDocs streamlines document management with features like document templates and e-signature capabilities, facilitating efficient legal workflows. Users appreciate its intuitive design but suggest improvements in customer support response times and integration options to enhance overall functionality.

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Formly

Formly enhances data collection with customizable forms and efficient workflow automation. Users value its ease of use and integration capabilities. However, it could improve in terms of advanced analytics features and enhanced flexibility to better cater to diverse industry requirements.

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Form.com

Form.com is a mobile forms automation software solution that enables enterprise users to create, manage, and collect forms. The electronic forms offered by Form.com enable users to seamlessly transition their paper-based processes to mobile devices, such as smartphones and tablets.

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Byndesk

Byndesk effectively addresses business communication needs with features like seamless integrations and real-time analytics. Users appreciate its intuitive design but suggest enhancements for mobile compatibility. Adding advanced customization options could enhance its adaptability, ensuring it better fits diverse workflow requirements.

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Under.io

Under.io streamlines project management with its simplistic task tracking and intuitive dashboard. It excels in collaboration but could enhance its customization options and integration capabilities. Users praise its ease of use but suggest improving mobile app reliability for seamless accessibility on the go.

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