Hyland OnBase vs ServiceNow Now Platform comparison

 

Comparison Buyer's Guide

Executive Summary
 

Categories and Ranking

Hyland OnBase
Ranking in Low-Code Development Platforms
22nd
Average Rating
8.0
Number of Reviews
8
Ranking in other categories
Business Process Management (BPM) (25th), Enterprise Content Management (8th)
ServiceNow Now Platform
Ranking in Low-Code Development Platforms
8th
Average Rating
8.2
Number of Reviews
37
Ranking in other categories
Rapid Application Development Software (11th), No-Code Development Platforms (3rd)
 

Market share comparison

As of June 2024, in the Low-Code Development Platforms category, the market share of Hyland OnBase is 0.5% and it increased by 14.7% compared to the previous year. The market share of ServiceNow Now Platform is 1.5% and it decreased by 12.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Low-Code Development Platforms
Unique Categories:
Business Process Management (BPM)
0.5%
Enterprise Content Management
7.9%
Rapid Application Development Software
1.4%
No-Code Development Platforms
28.8%
 

Featured Reviews

NG
Dec 8, 2022
Good security and dashboards with a low-code environment
The dashboards do have some room for improvement as compared to the other vendors which are there in the market. That said, it depends on the use case that the customer has. They need to focus on security for financial organizations and healthcare domains that are using it. For them, while the current dashboards are meeting their needs, the market is changing. They do need some transformation on top of it. In terms of reporting, we don't have anything on the artificial intelligence side. For example, if one of my customers is uploading their invoice, they have an OCR feature which is known as Optical Character Recognition, and their system does read those things; however, in this solution, they don't have a mechanism, as of now, to improve it further. Therefore, if I have uploaded an invoice that includes my name, it should be able to suggest to me that there are other documents that already have this name in them. The search engines could use some artificial intelligence to make the solution much, much better. If I'm using Google, and if I try to search for a name with a string, it will show me all the files which are coming with the name, which are all the listings of the files, before I add the complete name. Then it will start displaying the list of files. The search functionality in this product should offer a similar approach and make suggestions based on what you are typing. The troubleshooting guidelines could be more clear during the initial setup.
FA
Mar 25, 2024
Offers best core ITIL processes from day one and integrates very well with most systems
When you activate the ServiceNow platform, the core ITIL processes—incident management, problem management, change management, and others—are enabled. This means your internal processes are aligned with ITIL v4 best practices from day one. So, while ServiceNow's service management functionality is primarily internal, you're ultimately providing a service whether it's to internal or external users. By having those processes in place, the traceability, and features like virtual assistants that we're all used to – where we can just go in and start having a chat, and then the ability for it to pass the conversation to the actual agent, and then you can start chatting with the agent.... that all streamlines support. The agent can also have internal discussions with other senior technical resources if they need to, all while they're looking at this issue. Then, there's the dedicated Customer Service Management (CSM) application, which is primarily for external support in B2B or B2C scenarios. This module is all focused on end customers, how they can interact with the organization, and how the organization can provide the service. Because of the auditing and all those other reasons, the quality of service that you're providing to your customer is both monitored and maintained, and everything is audited in the system. So that's how you improve your service by looking at your processes, looking at any stage where there might be a blockage or something taking a long time, and fixing those issues. That's what these platforms are designed to do.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I like the cloud and its integrability."
"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."
"The most valuable features are that it's very secure and provides audit trails for our documents."
"We found the setup process to be okay since they do offer a troubleshooting guide."
"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."
"The solution is very developed and we are not taking full advantage of its functionalities."
"The product's most advantageous feature is platform innovation."
"It is an absolutely scalable solution."
"Scalability-wise, it is a very good solution."
"It is a stable solution...It is a scalable solution."
"The integration feature has simplified our multi-tool ecosystem. The inbuilt integrations significantly improve our solution delivery timelines. Also, standardized adapters and integration adapters reduce failure rates due to compatibility. This boosts productivity and eases maintenance."
"Now Platform's best features are collaboration, configurability, and customizability."
"The integration with other tools is pretty good."
"The solution is fast enough for our workflow automations and has integration capability. It aligns with many use cases in our organization and for others we have planned."
 

Cons

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."
"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."
"For user experience, they would have to do more with the interface. It is not easy to work with and is a little messy. It is getting better, but it is not yet good enough. Other products are comparatively doing better in terms of the user interface. I have been hearing about Box, which is very easy to use and learn for the users. OnBase has to work on this aspect. It should have BPM capabilities. We compete with tools that provide the BPM feature and support those standards. They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."
"The dashboards do have some room for improvement as compared to the other vendors which are there in the market."
"The look and feel could be better. The integration with the user could be better. It could also be more user-friendly."
"We are struggling with duplicates and would like to have OCR functionality when using this solution."
"The basic reporting system is rather static."
"I feel that the solution's user interface is an area with certain shortcomings, where improvements are required."
"The UI is not intuitive."
"The price is a bit high and can be a bit of a barrier for some customers."
"The initial setup requires a lot of customization based on the individual company's processes."
"ServiceNow is not open source, so there is a license you must pay. As for how much it costs, what I have observed is that it often depends on your subscriptions. Suppose that you go with some subscriptions such as IDSM or any type of package like it, then the license cost will be impacted accordingly. Similarly, the cost is also adjusted based on your headcount of how many users will be using it."
"From an improvement perspective, the product's complicated initial setup phase can be made a bit easier."
"The solution is very expensive."
 

Pricing and Cost Advice

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."
"OnBase is reasonably priced."
"The tool's price is high."
"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."
"There are extra expenses for maintaining the product apart from the licenses."
"ServiceNow is not open source, so there is a license you must pay. As for how much it costs, what I have observed is that it often depends on your subscriptions."
"The solution is expensive."
"I don't have much exposure to the costs attached to the solution. I rate the product's price a six on a scale of one to ten, where one is the lowest price, and ten is the highest price since it is a costly tool."
"The product is very expensive."
"Pricing is based on the number of users and user licenses, but the product is 20% to 30% more than the competition."
"It is expensive only."
"The price of the product falls on the higher side of the spectrum."
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Top Industries

By visitors reading reviews
Financial Services Firm
13%
Computer Software Company
12%
Government
12%
Insurance Company
9%
Financial Services Firm
16%
Computer Software Company
14%
Manufacturing Company
9%
Government
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Hyland OnBase?
The solution is very developed and we are not taking full advantage of its functionalities.
What needs improvement with Hyland OnBase?
We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated.
What do you like most about ServiceNow Now Platform?
The integration with other tools is pretty good.
What is your experience regarding pricing and costs for ServiceNow Now Platform?
I would rate the pricing an eight out of ten, with ten being very expensive solution. There are other solutions in the market that might be better suited for simpler use cases.
What needs improvement with ServiceNow Now Platform?
The UI is not intuitive. It was updated recently, and it has been completely flipped. Some menus are hidden within dropdowns. It was much easier to access before. The recent update has not improved...
 

Also Known As

OnBase
No data available
 

Learn More

 

Overview

 

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital
experian, beachbody, health partners
Find out what your peers are saying about Hyland OnBase vs. ServiceNow Now Platform and other solutions. Updated: May 2024.
787,061 professionals have used our research since 2012.