Microsoft 365 Business vs Microsoft Office SharePoint Server comparison

Microsoft 365 Business and Microsoft Office SharePoint Server are both solutions in the Content Collaboration Platforms category. Microsoft 365 Business is ranked #11 with an average rating of 8.3, while Microsoft Office SharePoint Server is ranked #3 with an average rating of 8.5. Microsoft 365 Business holds a 2.1% mindshare in CCP, compared to Microsoft Office SharePoint Server’s 4.7% mindshare. Additionally, 97% of Microsoft 365 Business users are willing to recommend the solution, compared to 82% of Microsoft Office SharePoint Server users who would recommend it.

Microsoft 365 Business

Read 246 Microsoft 365 Business reviews

1,850 Views
611 Comparison Views

97% willing to recommend

Microsoft Office SharePoint...

Read 38 Microsoft Office SharePoint Server reviews

1,278 Views
1,099 Comparison Views

82% willing to recommend

Microsoft 365 Business

Microsoft Office SharePoint...

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Executive SummaryUpdated on Jun 29, 2025

Microsoft Office SharePoint Server and Microsoft 365 Business are products in the productivity and collaboration category. Microsoft 365 Business has the upper hand due to its integrated features and cloud-based flexibility.

Features: SharePoint Server excels in document management, workflow automation, and version control, allowing extensive customization suitable for enterprises. Microsoft 365 Business includes email integration, Office apps like Word and Excel, and cloud storage, offering a comprehensive suite for businesses seeking digital transformation.

Room for Improvement: SharePoint Server can improve its ease of use and reduce the complexity of customization options for smaller businesses. It would also benefit from increased integration with third-party apps. Meanwhile, Microsoft 365 Business could enhance its on-premises features and offer more flexibility for offline installations. It should also address its dependency on constant internet access for effectiveness.

Ease of Deployment and Customer Service: Microsoft 365 Business allows easier deployment due to its cloud-based nature, reducing reliance on internal IT resources, and provides seamless updates with robust customer support. SharePoint Server requires more initial setup and IT involvement but offers strong customization support for on-premises deployments.

Pricing and ROI: SharePoint Server involves higher upfront costs but potentially offers long-term value through customization and control over data management. Microsoft 365 Business operates on a subscription model, presenting predictable costs and quicker ROI with its bundled features and reduced infrastructure needs.

To learn more, read our detailed Microsoft 365 Business vs. Microsoft Office SharePoint Server Report (Updated: September 2025).

Buyer's Guide

Microsoft 365 Business vs. Microsoft Office SharePoint Server

September 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft 365 Business

Ranking in Content Collaboration Platforms

11th

Average Rating

8.4

Reviews Sentiment

6.9

Number of Reviews

246

Ranking in other categories

Mobile Device Management (MDM) (2nd)

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

3rd

Average Rating

7.8

Reviews Sentiment

4.2

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of October 2025, in the Content Collaboration Platforms category, the mindshare of Microsoft 365 Business is 2.1%, up from 1.3% compared to the previous year. The mindshare of Microsoft Office SharePoint Server is 4.7%, down from 10.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Market Share Distribution
Product	Market Share (%)
Microsoft Office SharePoint Server	4.7%
Microsoft 365 Business	2.1%
Other	93.2%

Content Collaboration Platforms

Featured Reviews

CharlesBrewer

Managing Director at NaMax Limited

Price and reliability need improvement while general tasks are streamlined

The pricing for Microsoft 365 is too high, and quality-wise, it does not meet high standards. The operating system is outdated and inadequate. Microsoft has very poor security, and Defender is ineffective. In terms of collaboration and file sharing, OneDrive is very clunky and has frequent sync issues. It also crashes a lot and is unreliable.

Read full review

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"I never have had any problems with any kind of situation where I couldn't get my documents. It is very, very reliable and very consistent."

"It's strictly in the cloud, so the company doesn't need to invest in hardware to install their Active Directory. So I find that it's a cost-effective alternative."

"The flexibility of the solution has been great."

"Ease of collaboration and sharing documents."

"The initial setup is very simple and straightforward."

"The features such as meetings connected with Microsoft Teams and the integration is fabulous."

"Both stability and performance are valuable features. The user experience is pretty good on all this."

"We are satisfied with technical support."

More Microsoft 365 Business pros

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"It is a decent tool for collaboration, especially if you are already using other Office products."

"The features for low-code and no-code capabilities in Microsoft Office SharePoint Server are among the best, which are very user-friendly and not seen in any other cloud services, such as S3 from AWS and blob storage from Azure."

"The solution is pretty easy to use for the most part."

"It's a very robust product."

"The most valuable feature is the "Alert Me", which provides the ability to set an alert when content is either added or changed and that the alerts can be either real-time or aggregated for the day or the week."

"The forms aspect of the solution, for example, the creation of surveys, is its most valuable aspect."

"The level of stability is good."

More Microsoft Office SharePoint Server pros

Cons

"The pricing of the solution could be better."

"I would prefer to use Microsoft Outlook rather than Office 365 because of the way features are available in Outlook. There are times it becomes difficult to get to certain features through Office 365. For example, if you want to recall an email that you have accidentally send across to someone this is not very easily available through Office 365. The shortcuts available through Outlook are not there in Office 365 Business."

"We would like to see the solution use more artificial intelligence bots in future releases."

"As an example, there isn't a clean transfer to a Google Doc outside of hosting it as a .docx file."

"No assistance with initial setup."

"It could be cheaper, but I don't know if this is possible."

"Previously, it was on concurrent basis access, but currently, it's on named user access. That's the biggest challenge we have, but we are looking to integrate SharePoint whereby we can have a portal where we can have the non-core users access via Sharepoint. That's what I'm looking to have an update on. So the cost is a bit of an issue."

"The technical support process could be a bit more secure. The information should stay within the ticketing system itself and not be passed via email."

More Microsoft 365 Business cons

"Making it more intuitive could help teams adopt it faster and use it more effectively by being more user-friendly."

"The solution is like a CRM, so the initial setup is complex. It takes a few days to deploy the solution and the length of time depends on how large the company's topology is and what the client's demands are."

"The areas around security, such as protection, need to be included."

"I think these tools do a pretty good job. There is only one area of improvement. Maybe Microsoft can invest a little bit more into the ease at which integration can be done with other third party applications."

"Regarding the setup for Microsoft Office SharePoint Server, I have to rate it lower, maybe a seven out of 10, as it is a little bit more complex and not so easy to use in some use cases."

"Workflows could be simplified."

"The search feature needs improvement. I can never find the information I need when I use it."

"Searching information internally in Microsoft Office SharePoint Server could be better because when we get a lot of information, it is difficult to find."

More Microsoft Office SharePoint Server cons

Pricing and Cost Advice

"The tool’s licensing and pricing are interconnected. There are different levels of licensing."

"The product’s price could be improved. There are additional costs involved apart from standard licenses."

"The price is fine."

"Depending on which plan you purchase, there are a plethora of applications available to you."

"Licensing fees are paid annually."

"The price of the solution is fair but as a company, we would like it always to be cheaper. There is a license for this solution and the type depends on the organization."

"The organization is responsible for the license."

"Microsoft 365 Business will be good to have if you have a large organization where you have more than 3000 employees. Other cheaper solutions, like Gmail, are easily available in the market."

More Microsoft 365 Business pricing and cost advice

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

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Top Industries

By visitors reading reviews

Performing Arts

15%

Computer Software Company

10%

Manufacturing Company

Educational Organization

Computer Software Company

11%

Comms Service Provider

11%

Manufacturing Company

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	111
Midsize Enterprise	44
Large Enterprise	100

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	15

Questions from the Community

What do you like most about Microsoft 365 Business?

The product's initial setup phase was straightforward.

See all answers

What is your experience regarding pricing and costs for Microsoft 365 Business?

I have no idea about the pricing of Microsoft 365 Business, since I'm not the party concerned.

See all answers

What needs improvement with Microsoft 365 Business?

I don't have knowledge about the benefits of Advanced Threat Protection within Microsoft 365 Business, such as the Defender, because I think we don't have that. Currently, I can't think of anything...

See all answers

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

The price of Microsoft Office SharePoint Server is affordable for us.

See all answers

What needs improvement with Microsoft Office SharePoint Server?

There are areas that could be improved with Microsoft Office SharePoint Server. My company has more than 5,000 collaborators. The question of how Microsoft Office SharePoint Server can be a better ...

See all answers

What is your primary use case for Microsoft Office SharePoint Server?

The regular use cases with Microsoft Office SharePoint Server are to share files and to plug them into websites in collaboration features from Office 365. The advanced search functionality is accep...

See all answers

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Product Reports

Buyer's Guide

Microsoft 365 Business

October 2025

Download Microsoft 365 Business product report

Buyer's Guide

Microsoft Office SharePoint Server

October 2025

Microsoft Office SharePoint Server report

Download Microsoft Office SharePoint Server product report

Also Known As

Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business

Office SharePoint Server, MS Office SharePoint Server

Overview

Microsoft 365 Business offers a comprehensive suite of tools for communication, collaboration, and productivity, providing seamless integration and cloud accessibility across apps like Teams, Outlook, and SharePoint, ensuring businesses can operate efficiently and flexibly.

Designed for modern work environments, Microsoft 365 Business enhances productivity through apps like OneNote and Power BI. Its integration across Word, Excel, and PowerPoint enables efficient data management and communication across devices, boosting workflow and collaboration. Despite some limitations in platform integration and scalability, its user-friendly interface, high security, and automatic updates promote broad adoption. Issues with interface complexity, licensing, and responses from technical support require attention. Enhanced AI integration and reduced resource consumption could further improve user experience.

What are the key features of Microsoft 365 Business?

Seamless Collaboration: Facilitates teamwork through integrated apps like Teams, allowing real-time collaboration and communication.
Cloud Accessibility: Ensures access across devices, supporting remote work with cloud-based features.
Integration: Provides comprehensive application bundles including Word, Excel, and PowerPoint for consistent data and file management.
Automatic Updates: Delivers regular updates without manual intervention, keeping tools current and secure.
Enhanced Productivity Tools: Features like OneNote and Power BI help streamline tasks and manage information effectively.

What benefits do users gain from Microsoft 365 Business?

Improved Communication: Through tools like Teams and Outlook, promoting effective dialogue within organizations.
Increased Productivity: Quick document sharing and editing enhance efficiency and output.
Flexible Access: Employees can work remotely or onsite with ease, ensuring continuity and adaptability.
Comprehensive Data Management: Centralized and streamlined, ensuring quick access and organization of files.
Support for Collaboration: Facilitates seamless project management with integration across Microsoft Suite components.

Microsoft 365 Business is implemented in diverse industries, supporting sectors like education, finance, healthcare, and tech. It enhances collaboration in remote work environments, enabling secure data management in compliance-focused industries. Features like enhanced email management and cloud-based document storage are leveraged to improve operations and efficiency.

Microsoft

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

Sample Customers

Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Buyer's Guide

Microsoft 365 Business vs. Microsoft Office SharePoint Server

September 2025

Free Report: Microsoft 365 Business vs. Microsoft Office SharePoint Server

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