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Asana vs Trello comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Oct 8, 2024
 

Categories and Ranking

Asana
Ranking in Project Management Software
3rd
Average Rating
8.4
Number of Reviews
44
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
6th
Average Rating
8.4
Number of Reviews
41
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2024, in the Project Management Software category, the mindshare of Asana is 8.5%, down from 11.9% compared to the previous year. The mindshare of Trello is 3.0%, down from 3.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Q&A Highlights

NC
Jun 09, 2023
 

Featured Reviews

Ian Herzing - PeerSpot reviewer
May 8, 2022
Stands out with portfolios, easy setup, and real-time information, but needs big improvement when it comes to workflows, automation, and dashboards
Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss. On top of that, their dashboards are incredibly lacking. The way the widgets connect to the projects, they don't pull the data in the way that I really want them to. When I build a dashboard in Asana versus Smartsheet, I can't pull in data via a custom text field in Asana, but in Smartsheet, I can. That's a huge advantage because sometimes, you just want to report on really niche tasks or a launch date in a specific project or a collection of projects, and Smartsheet's dashboard features will let you do that, but Asana won't. So, their dashboards are lacking, and the workflows are pretty below where the market is right now. I would love to see a complete revamp of how they do dashboards right now. Dashboards are really poor. They don't display information well, and they don't look good. They don't pull in data in an advanced search kind of way. They are very simplistic. If you're a traditional project manager and you're PMP certified and you understand project management, you're going to be very frustrated with Asana's dashboards because they do not speak the language of project management. That's because of the way they are set up. So, I would like to see that completely revamped. It's just not an industry standard.
Arsalan Nili - PeerSpot reviewer
Jan 17, 2023
The solution is easy to set up, extremely stable, and is available on multiple devices
We use the solution to assign tasks to our people and they report what they do on their tasks. We set our priorities and set the last status using Trello We found that the solution was available on multiple devices, has a great user experience, is simple to use, and it is available on multiple…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I like how easy it is to use the rules within Asana."
"The initial setup is straightforward. It was just a few clicks to get started and to integrate Asana into our existing business system. It took 15 days to fully implement our projects using Asana."
"The ability to share projects and tasks among team members appears to be the most valuable feature."
"Asana provides a lot of options and a lot of customization to give the best efficient way for your business to operate. For example, I can customize my tasks, tables, and pipelines the way I want them to fit my business model. It's easy and highly customizable."
"The general UI shows progress and data analytics for all projects in progress."
"It's an easy way to communicate."
"The solution's user interface is very good."
"What I like most about Asana is its simplicity. For example: we're not the only ones using it, and we onboard our customers to it, and normally, they have no questions."
"Kanban is the best feature of the tool."
"We found that the solution was available on multiple devices, has a great user experience, is simple to use, and it is available on multiple channels."
"Projects do not take as long and meetings take less time, since you know the status of developments or tests."
"It can be used online or as an application from anywhere."
"Trello is very easy to install and set up. It is also easy to use. Its interface is excellent."
"There is a huge community to help us with the issues we face while using the product."
"What I like the most about Trello is how engaging and efficient it is. I like that it allows me to monitor which tasks have been completed and which ones haven't by removing a particular card away from the board, stating that the task has been done."
"The Trello board is very intuitive and simple to comprehend."
 

Cons

"Having a quick way to do video inside the platform or video communication could be very handy."
"The inbox feature can be a little overwhelming if you are working with Asana just from its project boards and only checking it periodically."
"We have not used Asana on our private server. We have been using the cloud solution. We need an on premise solution for government agencies."
"The solution can be difficult for new users to use because of the interface."
"A user should be able to identify an assignee for specific tasks or task types while applying the template, or at a minimum, allow for a default assignee. As it is, the template gets created with the just task dates driven by the project start and end dates inputted by the user. In my current situation, I'm assigning myself to many tasks, so I have to do that manually every time. Even if I eventually start adding other people to assign tasks, there won't be more than a handful to do. However, those few people will have multiple tasks. It would be nice to be able to select those individuals during the setup rather than having to do so manually once the project has been created."
"You need to have an action plan, otherwise, it won't be as effective."
"Currently, there are only a few available options, but it would be helpful to have more control over the notifications received."
"The documentation could be enhanced by incorporating more visually informative videos that demonstrate how to accomplish specific tasks. While Asana's community support is valuable for answering questions, finding precise answers often requires sifting through multiple posts. Having concise and explanatory videos would greatly improve the user experience. When searching on platforms like Google, there are many individuals sharing their approaches to using Asana. However, the information provided is often not directly applicable to one's specific needs. Therefore, it would be advantageous to have comprehensive video tutorials that address common user queries. This would provide a more efficient and intuitive way of accessing information, especially when it comes to learning how to navigate and utilize Asana's features effectively."
"It's really simple, which is a good thing, but it only does one thing for us."
"Trello was a little complicated initially because we didn't know how to use it, create a product backlog, or define the work items."
"In terms of improvements, adding more artificial intelligence and making it more user-friendly in terms of design could be beneficial."
"It would be great if there was a tour for new users to explain how this solution works. Using this solution for the first time can feel complicated."
"Having more integration with third party tools is an area for improvement in Trello. It would also be nice if it has a voice messaging functionality similar to what you have in WhatsApp, for quicker communication with colleagues."
"The product is not easy to use."
"Sometimes the notifications are not updated on iOS."
"In the card area, you should not be able to modify so easily what is already written, as this can cause loss of information."
 

Pricing and Cost Advice

"Its price is fair. Its licensing cost is cheaper than Microsoft Project. I would rate it a two out of five in terms of pricing."
"I can describe Asana's pricing as a sweet spot since it is neither very high nor very low, especially regarding the value Asana adds to its products...In our company, we use 50 percent of the features provided by Asana, because of which we only pay 50 percent of Asana's total cost."
"There is a free version of Asana, but we use the paid version to receive all the features we want. The overall price is reasonable."
"The price of the solution is reasonable."
"Asana has two different types of structures: company vs workspace. Company is really best if all the users you plan to assign work to are all internal (have the same corporate domain in their user ID email address). Once one person signs up (even for a free account) with a corporate email address, Asana will automatically relate that person to that company, if it already exists. If you plan to use it for external collaboration as well as internal, then creating a workspace is a better approach."
"We're on the business tier, which is $25 a month if you're on an annual contract. It's $31 if you're on a month-to-month contract. In my experience, there are no hidden costs with Asana. I know Smartsheet has these add-ons that you can buy, which is an additional cost, but Asana doesn't have any add-ons that I know of. When you're trying to scale the product and want to add users, you have to do it in buckets of five. This is also something to consider."
"The solution's free version can be used for basic functions."
"Price-wise, I think it's an affordable option for mid to large-sized companies."
"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
"The pricing starts from around $6 per license for a subscription, and there might be higher subscriptions available, possibly around $12 per month."
"The product is cheap."
"The pricing for this solution is reasonable."
"We are currently using the open-source option."
"Its pricing is good. It is about $6 per license for what we use, but then there are other plans as well, such as $12 a month. I would rate it a nine out of ten in terms of pricing."
"We pay $10 per user per month for the product."
"I use the free version of Trello, which is sufficient for my day to day use."
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Answers from the Community

NC
Jun 9, 2023
Jun 9, 2023
This is a good question, but the starting point would be to understand whether your focus is on project management software or portfolio management software because there is a big difference between the two. In terms of software, project management software is really focused on managing individual projects and can help communicate information about a specific project. Project management softwa...
2 out of 9 answers
DT
Apr 5, 2022
The real question is: what type of Project/Portfolio Management system do I need?  The Trello, Asana, and Monday.com types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer.  If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market.  Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.
HeshamFouad - PeerSpot reviewer
Apr 5, 2022
I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.
 

Top Industries

By visitors reading reviews
Educational Organization
56%
Computer Software Company
6%
Financial Services Firm
5%
Manufacturing Company
4%
Educational Organization
81%
Computer Software Company
4%
Financial Services Firm
2%
Manufacturing Company
1%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Asana?
The solution's user interface is very good.
What is your experience regarding pricing and costs for Asana?
The pricing is reasonable. We paid and received equal functionality.
What needs improvement with Asana?
The solution could have a bigger pop-up when someone assigns a task or have a notification similar to Facebook, where you see a number indicating the notifications you receive. This way, you can se...
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
The pricing for Trello is relatively cheap compared to other similar solutions.
What needs improvement with Trello?
It is somewhat challenging to move to the automation part of Trello. This is based on feedback from our team members who have tried to implement automation features.
 

Comparisons

 

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Overview

 

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Asana vs. Trello and other solutions. Updated: October 2024.
814,528 professionals have used our research since 2012.