Try our new research platform with insights from 80,000+ expert users

Asana vs Trello comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jan 12, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Asana
Ranking in Project Management Software
4th
Average Rating
8.2
Reviews Sentiment
7.0
Number of Reviews
46
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
8th
Average Rating
8.4
Reviews Sentiment
7.1
Number of Reviews
41
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Asana is 6.7%, down from 12.0% compared to the previous year. The mindshare of Trello is 3.1%, up from 2.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Q&A Highlights

NC
Jun 09, 2023
 

Featured Reviews

Ian Herzing - PeerSpot reviewer
Stands out with portfolios, easy setup, and real-time information, but needs big improvement when it comes to workflows, automation, and dashboards
Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss. On top of that, their dashboards are incredibly lacking. The way the widgets connect to the projects, they don't pull the data in the way that I really want them to. When I build a dashboard in Asana versus Smartsheet, I can't pull in data via a custom text field in Asana, but in Smartsheet, I can. That's a huge advantage because sometimes, you just want to report on really niche tasks or a launch date in a specific project or a collection of projects, and Smartsheet's dashboard features will let you do that, but Asana won't. So, their dashboards are lacking, and the workflows are pretty below where the market is right now. I would love to see a complete revamp of how they do dashboards right now. Dashboards are really poor. They don't display information well, and they don't look good. They don't pull in data in an advanced search kind of way. They are very simplistic. If you're a traditional project manager and you're PMP certified and you understand project management, you're going to be very frustrated with Asana's dashboards because they do not speak the language of project management. That's because of the way they are set up. So, I would like to see that completely revamped. It's just not an industry standard.
Akshat Prakash - PeerSpot reviewer
Offers not just a free version but also a mobile version that is easy to use
The product has features to support project management workflows and team collaborations. I was using a free version for my personal use and for managing my private activities, and both times, I saw that the tool did the job. I used Trello's board and card system of training with Kanban task management format to handle work in progress and to see whether it has already been completed. I would say that the tool was decent in the aforementioned area. I used the product's mobile version and the handheld device version, and I can say that it was easy to use. In general, the tool's app was quite easy to use. It is definitely a product which is quite highly rated by others. The mobile application functionality affected my productivity in a good way. It is quite good because, if I remember correctly, I could set some reminders for pending tasks. The tool did improve my productivity. The tool did help me deal with my personal backlog and to-do activities. As a beginner-level user, I found the tool very helpful and intuitive. From my friends, I came to know that it is an application that can be used in a wide enterprise setup. If you have an option, you can try it. I rate the overall tool a nine to ten out of ten.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of Asana is the ease of navigation."
"The initial setup was straightforward."
"The initial setup is straightforward. It was just a few clicks to get started and to integrate Asana into our existing business system. It took 15 days to fully implement our projects using Asana."
"Asana has helped me (as an individual contributor) organize my daily work and given me a way to plan for longer term objectives."
"The ability to share projects and tasks among team members appears to be the most valuable feature."
"I love the way it monitors all of the current and past projects, and it sends notifications to keep everything on the track."
"This solution is easier and faster to use compared to Jira. It's not very structured and you can add sub-tasks and issues easily."
"The solution's user interface is very good."
"The Trello board is very intuitive and simple to comprehend."
"Projects do not take as long and meetings take less time, since you know the status of developments or tests."
"It offers a very solid service alongside its innovative features and capabilities."
"There is a huge community to help us with the issues we face while using the product."
"Project management and work collaboration solution with amazing scalability and stability. Its user interface is modern and easy to understand, with drag and drop functionality."
"Trello is quite easy to learn. The features that are available in the current version are enough to do your basic documentation and management."
"The solution is very easy to use."
"I like Trello's speed. It is more user-friendly compared to Jira. Jira is technical, whereas the management can use Trello."
 

Cons

"The solution could have a bigger pop-up when someone assigns a task or have a notification similar to Facebook, where you see a number indicating the notifications you receive."
"The main dashboard, where there is a list, needs improvement."
"On the development side for technical project management, Asana is missing features. We only use it for discussing tasks and strategies, and we use it for customer to-do lists. It doesn't have the source code integration that Jira and Jira Service Desk both have."
"Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss."
"The mobile application of Asana has to be improved a lot because no one wants to do a complete project management task on mobile."
"More features can be added."
"The inbox feature can be a little overwhelming if you are working with Asana just from its project boards and only checking it periodically."
"We don't get enough notifications."
"It is not a scalable product."
"Sometimes the notifications are not updated on iOS."
"Pricing can be improved."
"Being able to export reports from Trello, general reports, or board reports, would improve the solution for me as a manager."
"It would be good if we could update the project status by email without logging into Trello."
"It could have a bit more customization, especially for organizations that may want to integrate it into their own systems."
"Unstructured data cannot be directly used; it needs to be structured first."
"The solution could be priced cheaper."
 

Pricing and Cost Advice

"The solution's free version can be used for basic functions."
"We paid a monthly licensing fee for the product."
"This solution is reasonably priced."
"It has a free version."
"The cost is $25 US per unit per month."
"Its price is fair. Its licensing cost is cheaper than Microsoft Project. I would rate it a two out of five in terms of pricing."
"The price of the solution is reasonable."
"There is a free version of Asana, but we use the paid version to receive all the features we want. The overall price is reasonable."
"The pricing starts from around $6 per license for a subscription, and there might be higher subscriptions available, possibly around $12 per month."
"We didn't need to pay for the solution."
"The tool's pricing is average."
"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."
"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
"The basic paid version is pretty expensive"
"We pay $10 per user per month for the product."
"I do believe that Trello has a licensed version, but I used the free version of the tool with limited capabilities."
report
Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
837,501 professionals have used our research since 2012.
 

Answers from the Community

NC
Jun 9, 2023
Jun 9, 2023
This is a good question, but the starting point would be to understand whether your focus is on project management software or portfolio management software because there is a big difference between the two. In terms of software, project management software is really focused on managing individual projects and can help communicate information about a specific project. Project management softwa...
2 out of 9 answers
DT
Apr 5, 2022
The real question is: what type of Project/Portfolio Management system do I need?  The Trello, Asana, and Monday.com types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer.  If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market.  Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.
HeshamFouad - PeerSpot reviewer
Apr 5, 2022
I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.
 

Top Industries

By visitors reading reviews
Educational Organization
60%
Computer Software Company
5%
Financial Services Firm
4%
Manufacturing Company
3%
Educational Organization
84%
Computer Software Company
3%
Financial Services Firm
2%
University
1%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Asana?
The solution's user interface is very good.
What is your experience regarding pricing and costs for Asana?
Asana is overpriced based on its offering. On a personal level, I would not recommend it to myself. Due to its cost, I wouldn't select Asana if I were to buy a single license for managing my projects.
What needs improvement with Asana?
There is room for improvement in integrating Asana with different technology vendors. The reporting and exportation of project results need enhancement. The interface has drawbacks, such as the req...
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
I did not evaluate Trello's pricing model since it was provided by my organization.
What needs improvement with Trello?
Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint. Additional features for release management in the style of J...
 

Comparisons

 

Overview

 

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Asana vs. Trello and other solutions. Updated: January 2025.
837,501 professionals have used our research since 2012.