Microsoft Project vs Notion comparison

Read 14 Notion reviews

360 Views
250 Comparison Views

94% willing to recommend

Microsoft Project

Comparison Buyer's Guide

Download the report

Executive SummaryUpdated on Dec 19, 2024

Microsoft Project and Notion compete in the project management sector. Microsoft Project appears to have the upper hand due to its extensive enterprise features essential for large organizations, while Notion stands out for its affordability and flexibility tailored to small teams and individuals.

Features: Microsoft Project includes detailed scheduling, resource leveling, and cost tracking, ideal for managing complex projects. Notion provides versatile note-taking, database management, and customizable task organization for better real-time collaboration.

Room for Improvement: Microsoft Project's complexity makes it challenging for simple projects, requiring better integration and real-time data handling. Notion needs enhanced automation, more color options, and improved integration with external platforms.

Ease of Deployment and Customer Service: Microsoft Project offers various deployment models like on-premises and cloud but often needs technical support. Notion's online deployment is accessible, though complex scenarios require support due to limited mobile and integration support.

Pricing and ROI: Microsoft Project is costly, with pricing based on licenses, offering good ROI for enterprises needing extensive features. Notion provides a free plan and affordable paid options, delivering substantial ROI through flexibility and task management, suitable for smaller teams and individual users.

To learn more, read our detailed Microsoft Project vs. Notion Report (Updated: January 2025).

Microsoft Project vs. Notion

January 2025

Download the complete report

Helped 837,501 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

2nd

Average Rating

8.0

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Notion

Ranking in Project Management Software

14th

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Knowledge Management Software (4th), Document Automation Software (4th)

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Microsoft Project is 8.0%, down from 12.0% compared to the previous year. The mindshare of Notion is 2.3%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

Efficient project management with robust data tracking and an easy setup

When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

Read full review

Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The solution is stable."

"The most valuable feature of Microsoft Project is status reporting."

"The features I find the most valuable are scheduling and reporting."

"It is a complete and all-rounded enterprise product. From a portfolio management perspective and an individual project management perspective, it is a corporate-wide project management product. It can be used for resource planning, financial planning, task planning, etc."

"It's an easy solution to set up."

"The solution is well established and runs very accurately."

"The most valuable feature of the solution stems from the fact that the product's GUI is very good...The product's scalability is good."

"Being able to get a milestone schedule or a breakdown out of it is valuable. It can integrate into Visio, which is helpful."

More Microsoft Project pros

"The initial setup is easy."

"The product is easy to use and has good responsiveness."

"Customer support is great, effective, and easy to reach."

"Notion has a lot of integrations."

"The ability to structure data is one of the most essential functions of Notion."

"Notion is a very flexible and customizable platform, allowing users to create whatever they need."

"Notion has very strong integration capabilities."

"I rate Notion a ten out of ten."

More Notion pros

Cons

"I would like Microsoft Project to better align with our business needs, with improved consultant support for setup and integration features that show all relevant aspects at the top level."

"The technical support could be improved. They are okay, however, they could be much better."

"Once we commit our status, changing it is hard."

"Its reporting and its integration with some of the other related systems should be improved. It is not very easy to integrate."

"We'd like to have more resource allocation and monitoring features."

"Microsoft Project could improve the dates. Sometimes the dates are not aligned. This occurs even when you auto-schedule the dates. We have to go and define the schedule daily this should more easily accessible."

"The tool's most valuable feature is scheduling."

"There needs to be better integration with other Microsoft products such as SharePoint, and the like."

More Microsoft Project cons

"The product could be integrated with external platforms."

"One area for improvement in the solution is the absence of integrated charts."

"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"

"There could be an automation feature included in the product."

"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."

"The only problem I experience is that it often hangs."

"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."

"There are a lot of things, but one thing that is absolutely necessary is the mobile application."

More Notion cons

Pricing and Cost Advice

"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."

"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."

"I am not involved with this."

"I do not remember the exact cost we paid but usually, they charge per user per month."

"I am not aware of any additional costs apart from the standard licensing fees of the solution."

"I rate the solution's pricing a three out of ten."

"I rate Microsoft Project's pricing a five out of ten."

"We have to pay for a yearly license for Microsoft Project."

More Microsoft Project pricing and cost advice

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"Notion is free to use."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"The product has good pricing."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

"I pay around $100 per year."

"It's pretty affordable."

"The product is affordable compared to other platforms."

More Notion pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

See recommendations

837,501 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Educational Organization

69%

Computer Software Company

Manufacturing Company

Government

Computer Software Company

17%

Media Company

Educational Organization

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

What is your experience regarding pricing and costs for Microsoft Project?

The issue with Microsoft is that the license is per personnel, making it expensive.

What do you like most about Notion?

I like the high level of customization in Notion.

What is your experience regarding pricing and costs for Notion?

It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...

What needs improvement with Notion?

It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...

Jira vs Microsoft Project

Comparisons

Compared 14% of the time

Microsoft Project Server vs Microsoft Project

Compared 11% of the time

Asana vs Microsoft Project

Compared 9% of the time

Broadcom Clarity vs Microsoft Project

Compared 8% of the time

ClickUp vs Microsoft Project

Compared 3% of the time

More Microsoft Project Competitors

AFFiNE vs Notion

Compared 32% of the time

Zoho Projects vs Notion

Compared 22% of the time

Zendesk vs Notion

Compared 16% of the time

Smartsheet vs Notion

Compared 12% of the time

More Notion Competitors

Product Reports

Download Microsoft Project product report

Microsoft Project

February 2025

Download Notion product report

February 2025

Also Known As

Project Pro, MS Project

No data available

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.