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Microsoft Project vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
14th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
14
Ranking in other categories
Knowledge Management Software (4th), Document Automation Software (4th)
 

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Microsoft Project is 8.0%, down from 12.0% compared to the previous year. The mindshare of Notion is 2.3%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The solution is stable."
"The most valuable feature of Microsoft Project is status reporting."
"The features I find the most valuable are scheduling and reporting."
"It is a complete and all-rounded enterprise product. From a portfolio management perspective and an individual project management perspective, it is a corporate-wide project management product. It can be used for resource planning, financial planning, task planning, etc."
"It's an easy solution to set up."
"The solution is well established and runs very accurately."
"The most valuable feature of the solution stems from the fact that the product's GUI is very good...The product's scalability is good."
"Being able to get a milestone schedule or a breakdown out of it is valuable. It can integrate into Visio, which is helpful."
"The initial setup is easy."
"The product is easy to use and has good responsiveness."
"Customer support is great, effective, and easy to reach."
"Notion has a lot of integrations."
"The ability to structure data is one of the most essential functions of Notion."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"Notion has very strong integration capabilities."
"I rate Notion a ten out of ten."
 

Cons

"I would like Microsoft Project to better align with our business needs, with improved consultant support for setup and integration features that show all relevant aspects at the top level."
"The technical support could be improved. They are okay, however, they could be much better."
"Once we commit our status, changing it is hard."
"Its reporting and its integration with some of the other related systems should be improved. It is not very easy to integrate."
"We'd like to have more resource allocation and monitoring features."
"Microsoft Project could improve the dates. Sometimes the dates are not aligned. This occurs even when you auto-schedule the dates. We have to go and define the schedule daily this should more easily accessible."
"The tool's most valuable feature is scheduling."
"There needs to be better integration with other Microsoft products such as SharePoint, and the like."
"The product could be integrated with external platforms."
"One area for improvement in the solution is the absence of integrated charts."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"There could be an automation feature included in the product."
"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."
"The only problem I experience is that it often hangs."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
 

Pricing and Cost Advice

"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"I am not involved with this."
"I do not remember the exact cost we paid but usually, they charge per user per month."
"I am not aware of any additional costs apart from the standard licensing fees of the solution."
"I rate the solution's pricing a three out of ten."
"I rate Microsoft Project's pricing a five out of ten."
"We have to pay for a yearly license for Microsoft Project."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"Notion is free to use."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The product has good pricing."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"I pay around $100 per year."
"It's pretty affordable."
"The product is affordable compared to other platforms."
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Top Industries

By visitors reading reviews
Educational Organization
69%
Computer Software Company
4%
Manufacturing Company
3%
Government
3%
Computer Software Company
17%
Media Company
9%
Educational Organization
7%
University
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The issue with Microsoft is that the license is per personnel, making it expensive.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...
What needs improvement with Notion?
It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...
 

Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project vs. Notion and other solutions. Updated: January 2025.
837,501 professionals have used our research since 2012.