Try our new research platform with insights from 80,000+ expert users

Microsoft Project vs Notion comparison

 

Comparison Buyer's Guide

Executive Summary
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Number of Reviews
79
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
14th
Average Rating
8.2
Number of Reviews
10
Ranking in other categories
Knowledge Management Software (5th), Document Automation Software (3rd)
 

Mindshare comparison

As of November 2024, in the Project Management Software category, the mindshare of Microsoft Project is 9.0%, down from 12.0% compared to the previous year. The mindshare of Notion is 1.9%, up from 0.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Md.  Kamruzzaman - PeerSpot reviewer
Nov 30, 2022
A stable solution that very accurately runs projects
Our company uses the solution for a project at our on-premises data center. We have one data room database and one mobile active account.  We have 100 users in our head office who use Microsoft in our database and desktop application. A total of 5,000 employees use their mobile phones while working…
Omotosho Andrea - PeerSpot reviewer
Sep 22, 2023
Versatile productivity tool that requires commitment and a learning curve
I have experience using both Asana and Notion and when it comes to choosing between the two, I find myself leaning more towards Notion. While Asana is undoubtedly a good tool, I have some reservations about its design and interface. Notion, on the other hand, has a great design and interface. Asana is effective for task management, but I didn't connect with it as much, since I didn't use it extensively. My experience with Notion has been different and I quickly grasped its capabilities and enjoyed the learning process. It encourages a more technical approach with features like formulas and the ability to create customized databases, which I appreciate. It allows users to bring their ideas to life without being limited by pre-defined structures.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It's most useful feature is that it interfaces with Project Server so we can, from my perspective, from a portfolio perspective, we can see across the organization."
"Microsoft Project integrates well with the Microsoft Office family of applications. It has plugins that interact with it and you can use it with Microsoft Teams. We can use plugins to communicate with JIRA, Projectplace, and Planview. It's not widely used in the company, of course, but it's something that can interact with the official tools that we have."
"The features I find the most valuable are scheduling and reporting."
"Microsoft Project is used to track the project delivery and the project management."
"I have found that the chart reporting feature is very helpful for us currently."
"The most valuable feature of the solution is planning."
"The standard project planning features and charts are most valuable."
"If you work with Microsoft, it's very easy to work with this."
"Notion is a great tool for note-keeping and note-sharing."
"The product is easy to use and has good responsiveness."
"The ability to structure data is one of the most essential functions of Notion."
"The initial setup is easy."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"We can install it on mobile phones, making it feasible to manage productivity."
"I like the high level of customization in Notion."
"Notion has a lot of integrations."
 

Cons

"Its price can be improved."
"The Microsoft license is relatively expensive."
"I have no idea about the cost because it is a corporate decision."
"The packaging of Microsoft Project Professional is pretty simple as a product. But, the end-to-end enterprise is complex."
"The full suite would be pretty expensive."
"Tracking timeline, resource allocation, and monitoring are areas of concern for the tool where improvements are required."
"This solution needs more templates focused on types of projects to ease setup."
"Microsoft Project has much room for improvement. The solution is still stuck where it was in 2013. Not much has changed since then. There is a lot that can be changed in the enterprise segment."
"The product could be integrated with external platforms."
"Notion's UI needs improvement."
"There could be an automation feature included in the product."
"Notion's UI could be better."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"The platform's documentation feature needs improvement."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"It is complicated to connect Notion with external systems."
 

Pricing and Cost Advice

"The licensing model is somewhat complex."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."
"I do not remember the exact cost we paid but usually, they charge per user per month."
"The license is a one-time payment but it is expensive."
"I am not involved with this."
"The solution is less expensive than other options."
"The product's pricing depends on the usage plans."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"Notion is free to use."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"The product is affordable compared to other platforms."
"The product has good pricing."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
report
Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
814,528 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Educational Organization
65%
Computer Software Company
4%
Manufacturing Company
4%
Government
3%
Computer Software Company
16%
Manufacturing Company
10%
Educational Organization
10%
Financial Services Firm
10%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What do you like most about Notion?
I like the high level of customization in Notion.
What needs improvement with Notion?
The platform's documentation feature needs improvement. It could benefit from enhanced grammar and error-checking capabilities to aid users in producing error-free content.
 

Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Learn More

 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project vs. Notion and other solutions. Updated: October 2024.
814,528 professionals have used our research since 2012.