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ClickUp vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
11th
Average Rating
8.0
Reviews Sentiment
6.8
Number of Reviews
19
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
84
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2025, in the Project Management Software category, the mindshare of ClickUp is 1.7%, up from 1.5% compared to the previous year. The mindshare of Microsoft Project is 4.9%, down from 8.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Microsoft Project4.9%
ClickUp1.7%
Other93.4%
Project Management Software
 

Featured Reviews

Sunny Nair - PeerSpot reviewer
Has improved project tracking accuracy and simplified team collaboration through flexible task workflows
On a scale of 1-10, I rate ClickUp a 10 out of 10. The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market. I use the time tracking feature in ClickUp. The time tracking feature helps manage my deadlines effectively, and it is much more detailed compared to any other product available. One of the primary things I really appreciate about ClickUp is the summary of the project; once the project ends, I can export the summary into a PDF, so I don't have to write the document manually. Regarding analytic reports provided by ClickUp, it provides specific metrics, and while I need more time to understand how efficiently it manages the metrics, it can cater to both basic and advanced tasks. I have not seen any disadvantages or areas for improvement with ClickUp, and the updates they bring in are quite fast and efficient, so I'm quite satisfied with the product currently. I have not encountered any particular challenges or complexities. I cannot think of any features they could add in the future. They have AI integration available with their product line today, which is not offered by other products, and while Microsoft Project Manager's AI integration is complex, ClickUp already has all the components in place. I only work with Einstein Analytics, which we use as an internal tool.
Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of ClickUp is its AI recommendation."
"It is a scalable solution. I would rate it a ten out of ten."
"It gives reminders for important project dates and when a particular task is about to close."
"The simplicity of the tool is valuable because it has categories and subcategories."
"The most valuable feature of ClickUp is the UI scheduling tool. It is the best and most convenient and attractive."
"The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market."
"The tool is pretty intuitive."
"ClickUp optimizes task assignments with its user-friendly interface and plethora of options."
"The most valuable features of this solution are dependency management, milestone progress, multiple resource rates, and RAG views."
"The most valuable feature of this solution is time management."
"The solution is stable."
"It's most useful feature is that it interfaces with Project Server so we can, from my perspective, from a portfolio perspective, we can see across the organization."
"The built-in dashboards are powerful because they show both project and overall progress."
"The features I find the most valuable are scheduling and reporting."
"The integration between SharePoint and Power BI has been great."
"Time tracking and budget tracking are the most valuable features of the solution."
 

Cons

"ClickUp's interface needs improvement."
"ClickUp could improve by streamlining its functions and organizing them better for easier access."
"More automation features must be added."
"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."
"ClickUp doesn't have a roadmap vision and a proper way of planning."
"The product is not user-friendly."
"The cloud-based solution can get bugs in it occasionally, causing latency and loading issues."
"They should explain better how costs and licensing are distributed."
"The only suggestion for improvement is the generative AI feature for task suggestions; this is the main concern so far, something nice to have."
"We'd like to be able to see different timelines as a part of one task."
"Microsoft Project should provide better documentation regarding the usage of the solution."
"It's hard to reach technical people to get the help you need."
"They could also work on integrations with solutions like Teams. We have all of our project files in Teams and it is much easier to use for communication than MS Project, but there is no integration of the two solutions."
"I find the setup a little bit cumbersome."
"In a future release, the dashboard should improve because there isn't one, I had to create my own."
"We need more integration with Microsoft Teams and other collaboration tools."
 

Pricing and Cost Advice

"The product is expensive."
"The product has good pricing."
"The product’s cost is high."
"I use the free version."
"It's very affordable."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"ClickUp is affordable."
"You do not have to invest much in terms of configuring this solution to suit your needs."
"I rate the solution's pricing a three out of ten."
"The solution is expensive."
"I am not involved with this."
"I believe the licensing for the solution is based on an annual fee."
"I do not remember the exact cost we paid but usually, they charge per user per month."
"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."
"Its price could be reduced a little."
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Top Industries

By visitors reading reviews
Healthcare Company
12%
Educational Organization
10%
Performing Arts
9%
Computer Software Company
8%
Manufacturing Company
11%
Computer Software Company
11%
Government
9%
Aerospace/Defense Firm
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business13
Midsize Enterprise1
Large Enterprise4
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise14
Large Enterprise41
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
One area that requires improvement would be the integration with existing systems, such as legacy systems and other project management software, where having the capability to import previously run...
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.
 

Comparisons

 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: November 2025.
873,085 professionals have used our research since 2012.