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ClickUp vs Microsoft Project comparison

ClickUp and Microsoft are both solutions in the Project Management Software category. ClickUp is ranked #12 with an average rating of 8.2, while Microsoft is ranked #3 with an average rating of 7.8. ClickUp holds a 1.8% mindshare in PMS, compared to Microsoft’s 5.7% mindshare. Additionally, 89% of ClickUp users are willing to recommend the solution, compared to 93% of Microsoft users who would recommend it.
ClickUp
Read 19 ClickUp reviews
  • 659 Views
  • 587 Comparison Views
89% willing to recommend
Microsoft Project
Read 84 Microsoft Project reviews
  • 2,870 Views
  • 2,239 Comparison Views
93% willing to recommend
 

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 19, 2024

ClickUp and Microsoft Project are popular tools in the project management space. ClickUp is lauded for its user-friendly design and affordability, whereas Microsoft Project is chosen for its comprehensive project handling capabilities, especially in large-scale projects.

Features: ClickUp offers excellent automation features, integrations, and a user-friendly design. Microsoft Project provides robust cost calculation, resource leveling, and integration capability within the Microsoft ecosystem, making it ideal for handling large-scale projects.

Room for Improvement: Microsoft Project needs improved collaboration and integration capabilities, especially with real-time data inputs. Further suggestions include more templates and a user-friendly approach for new users. ClickUp can enhance its mobile UI, customization for specific industries, and overall task management functionality.

Ease of Deployment and Customer Service: Microsoft Project offers both cloud and on-premises deployment options but requires IT support for optimal use. Feedback on technical support is mixed. ClickUp’s cloud-based approach simplifies deployment, although its customer service quality varies.

Pricing and ROI: Microsoft Project is costly, especially with additional modules, yet users find its ROI justified for complex project management. ClickUp provides a tiered and affordable pricing model, offering good value for smaller teams seeking cost-effective solutions.

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To learn more, read our detailed ClickUp vs. Microsoft Project Report (Updated: September 2025).
Buyer's Guide
ClickUp vs. Microsoft Project
September 2025
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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
12th
Average Rating
8.0
Reviews Sentiment
6.8
Number of Reviews
19
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
84
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of September 2025, in the Project Management Software category, the mindshare of ClickUp is 1.8%, up from 1.4% compared to the previous year. The mindshare of Microsoft Project is 5.7%, down from 10.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Microsoft Project5.7%
ClickUp1.8%
Other92.5%
Project Management Software
 

Featured Reviews

Sunny Nair - PeerSpot reviewer
Has improved project tracking accuracy and simplified team collaboration through flexible task workflows
On a scale of 1-10, I rate ClickUp a 10 out of 10. The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market. I use the time tracking feature in ClickUp. The time tracking feature helps manage my deadlines effectively, and it is much more detailed compared to any other product available. One of the primary things I really appreciate about ClickUp is the summary of the project; once the project ends, I can export the summary into a PDF, so I don't have to write the document manually. Regarding analytic reports provided by ClickUp, it provides specific metrics, and while I need more time to understand how efficiently it manages the metrics, it can cater to both basic and advanced tasks. I have not seen any disadvantages or areas for improvement with ClickUp, and the updates they bring in are quite fast and efficient, so I'm quite satisfied with the product currently. I have not encountered any particular challenges or complexities. I cannot think of any features they could add in the future. They have AI integration available with their product line today, which is not offered by other products, and while Microsoft Project Manager's AI integration is complex, ClickUp already has all the components in place. I only work with Einstein Analytics, which we use as an internal tool.
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Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"ClickUp optimizes task assignments with its user-friendly interface and plethora of options."
"The tool is pretty intuitive."
"It is a scalable solution. I would rate it a ten out of ten."
"ClickUp offers a relatively user-friendly experience, especially when it comes to its fundamental features."
"It is great for visualization and project task assignments to team members."
"So when I take a note, I have the ability to highlight text and have it transform into a specific part of the note as a task."
"The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market."
"We found it very simple and intuitive to use...The initial setup is straightforward."
More ClickUp pros
"Being able to get a milestone schedule or a breakdown out of it is valuable. It can integrate into Visio, which is helpful."
"The user interface is very clean."
"It's an easy solution to set up."
"We have not had any problems with Microsoft's technical support. We are happy with the support."
"Technical support has been very helpful."
"The product's initial setup phase is easy."
"It's a scalable product, especially the online version."
"Microsoft Project's integrated timeline is tied to the project plan almost seamlessly, and you add whatever action item or milestone you choose. All you have to do is set up a column and click on the timeline. It will automatically put it in there and allow you to choose the type, whether it's a bar or if it's a milestone, just pointing out that single milestone"
More Microsoft Project pros
 

Cons

"I would love to see ClickUp integrated with more tools, possibly like Microsoft Loop."
"More automation features must be added."
"ClickUp could improve by being customised to the development industry. We would like to have bug trackers and an agile approach built into the solution."
"One area that requires improvement would be the integration with existing systems, such as legacy systems and other project management software, where having the capability to import previously run projects into ClickUp would be beneficial."
"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."
"ClickUp doesn't have a roadmap vision and a proper way of planning."
"The product is not user-friendly."
"ClickUp can improve the UI for mobile devices. For example, they are lacking some features in the Android version, such as Gantt charts."
More ClickUp cons
"In a future update, the system should be more inclusive and open to everyone, not just limited to one organization. For example, there may be instances where we want to bring in a guest from outside our organization and integrate them into our project. It would be beneficial if the system was more accessible and easy to integrate with other projects. Additionally, it would be great if there was a way to receive notifications, regardless of whether they come from a Gmail domain or another domain, to keep us informed of any incoming tasks."
"It should be easier to break things. Breaking up the visualization from the task is sometimes a little bit tricky to do. You can do it, but it takes a minute. It's not an easy function to do. The way you have to format it and stuff like that takes a minute."
"When moving resources between projects, it could be a bit more clear."
"It would be ideal if the solution integrated more with Azure DevOps and other work management platforms like Jira."
"Its price can be improved."
"Could be more user-friendly, and forecasting could be better."
"Tech support needs improvement."
"The critical path evaluation features in Microsoft Project could be improved."
More Microsoft Project cons
 

Pricing and Cost Advice

"The product’s cost is high."
"ClickUp’s pricing is better than Jira Align’s."
"I use the free version."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"The product is expensive."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"The product has good pricing."
"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
More ClickUp pricing and cost advice
"The pricing is based on a licensing model and is reasonable."
"Licensing costs vary depending on the user volume. The pricing is good, I'd rate it four out of five."
"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."
"I do not remember the exact cost we paid but usually, they charge per user per month."
"You do not have to invest much in terms of configuring this solution to suit your needs."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"We have to pay for a yearly license for Microsoft Project."
"I do not have personal experience with pricing or licensing of this product."
More Microsoft Project pricing and cost advice
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Top Industries

By visitors reading reviews
Healthcare Company
13%
Educational Organization
10%
Performing Arts
9%
Computer Software Company
9%
Computer Software Company
11%
Manufacturing Company
11%
Government
8%
Aerospace/Defense Firm
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business13
Midsize Enterprise1
Large Enterprise4
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise14
Large Enterprise41
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
See all answers
What is your experience regarding pricing and costs for ClickUp?
I rate the pricing a five out of ten. ClickUp is affordable. We pay a yearly fee.
See all answers
What needs improvement with ClickUp?
There are things that we run into almost on a weekly basis that we share with ClickUp, such as feature requests. One thing would be that there's no direct way to share cards in dashboards with an e...
See all answers
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
See all answers
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
See all answers
What is your experience regarding pricing and costs for Microsoft Project?
The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.
See all answers
 

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Product Reports

Buyer's Guide
ClickUp
September 2025
ClickUp reportDownload ClickUp product report
Buyer's Guide
Microsoft Project
August 2025
Microsoft Project reportDownload Microsoft Project product report
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

Plan, track, and manage any type of work with project management that flexes to your team's needs. Work smarter as a team with real-time chat. Tag individuals or groups, assign comments for action items, and link tasks to get more done together. Stay on track to hit your goals with targets for task completions, numbers, monetary values and more. Track progress in real-time connecting tasks to goals and keep your objectives organized with Goal Folders. Tackle work from any angle with 20+ real-time views that adapt to your needs. Track tasks on List, update workflows on a Board, drag-and-drop due dates on a Calendar, and so much more.

ClickUp

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft
 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Buyer's Guide
ClickUp vs. Microsoft Project
September 2025
Free Report: ClickUp vs. Microsoft Project
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: September 2025.
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