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ClickUp vs Microsoft Project comparison

ClickUp and Microsoft are both solutions in the Project Management Software category. ClickUp is ranked #12 with an average rating of 8.4, while Microsoft is ranked #3 with an average rating of 7.8. ClickUp holds a 1.8% mindshare in PMS, compared to Microsoft’s 5.6% mindshare. Additionally, 89% of ClickUp users are willing to recommend the solution, compared to 93% of Microsoft users who would recommend it.
ClickUp
Read 19 ClickUp reviews
  • 663 Views
  • 583 Comparison Views
89% willing to recommend
Microsoft Project
Read 84 Microsoft Project reviews
  • 2,695 Views
  • 2,075 Comparison Views
93% willing to recommend
 

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 19, 2024

ClickUp and Microsoft Project are popular tools in the project management space. ClickUp is lauded for its user-friendly design and affordability, whereas Microsoft Project is chosen for its comprehensive project handling capabilities, especially in large-scale projects.

Features: ClickUp offers excellent automation features, integrations, and a user-friendly design. Microsoft Project provides robust cost calculation, resource leveling, and integration capability within the Microsoft ecosystem, making it ideal for handling large-scale projects.

Room for Improvement: Microsoft Project needs improved collaboration and integration capabilities, especially with real-time data inputs. Further suggestions include more templates and a user-friendly approach for new users. ClickUp can enhance its mobile UI, customization for specific industries, and overall task management functionality.

Ease of Deployment and Customer Service: Microsoft Project offers both cloud and on-premises deployment options but requires IT support for optimal use. Feedback on technical support is mixed. ClickUp’s cloud-based approach simplifies deployment, although its customer service quality varies.

Pricing and ROI: Microsoft Project is costly, especially with additional modules, yet users find its ROI justified for complex project management. ClickUp provides a tiered and affordable pricing model, offering good value for smaller teams seeking cost-effective solutions.

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To learn more, read our detailed ClickUp vs. Microsoft Project Report (Updated: September 2025).
Buyer's Guide
ClickUp vs. Microsoft Project
September 2025
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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
12th
Average Rating
8.0
Reviews Sentiment
6.8
Number of Reviews
19
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
84
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2025, in the Project Management Software category, the mindshare of ClickUp is 1.8%, up from 1.4% compared to the previous year. The mindshare of Microsoft Project is 5.6%, down from 9.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Microsoft Project5.6%
ClickUp1.8%
Other92.6%
Project Management Software
 

Featured Reviews

Sunny Nair - PeerSpot reviewer
Has improved project tracking accuracy and simplified team collaboration through flexible task workflows
On a scale of 1-10, I rate ClickUp a 10 out of 10. The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market. I use the time tracking feature in ClickUp. The time tracking feature helps manage my deadlines effectively, and it is much more detailed compared to any other product available. One of the primary things I really appreciate about ClickUp is the summary of the project; once the project ends, I can export the summary into a PDF, so I don't have to write the document manually. Regarding analytic reports provided by ClickUp, it provides specific metrics, and while I need more time to understand how efficiently it manages the metrics, it can cater to both basic and advanced tasks. I have not seen any disadvantages or areas for improvement with ClickUp, and the updates they bring in are quite fast and efficient, so I'm quite satisfied with the product currently. I have not encountered any particular challenges or complexities. I cannot think of any features they could add in the future. They have AI integration available with their product line today, which is not offered by other products, and while Microsoft Project Manager's AI integration is complex, ClickUp already has all the components in place. I only work with Einstein Analytics, which we use as an internal tool.
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Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The tool is pretty intuitive."
"ClickUp offers a relatively user-friendly experience, especially when it comes to its fundamental features."
"We found it very simple and intuitive to use...The initial setup is straightforward."
"The simplicity of the tool is valuable because it has categories and subcategories."
"The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market."
"The most interesting feature is the ability to share what you are working on with an external entity. The customer has direct visibility on what is being done on a particular project and this provides a lot of transparency."
"We can update tasks and track projects."
"It is a scalable solution. I would rate it a ten out of ten."
More ClickUp pros
"The tool helps us to check milestones. After doing tasks, our team updates them. Regarding functionalities in Microsoft Project, the number one feature is reminders. With so many projects, sometimes you forget; some projects might slip up or disappear. This feature is very useful."
"Microsoft Project integrates well with the Microsoft Office family of applications. It has plugins that interact with it and you can use it with Microsoft Teams. We can use plugins to communicate with JIRA, Projectplace, and Planview. It's not widely used in the company, of course, but it's something that can interact with the official tools that we have."
"I like that I can change the task and include different resources related to the task."
"The integration between SharePoint and Power BI has been great."
"The most valuable feature of the solution stems from the fact that the product's GUI is very good...The product's scalability is good."
"The setup is pretty simple."
"The Gantt chart view is great."
"The most valuable features of Microsoft Project include dependency mapping, completion ratios, and the ability to apply specific constraints or constraint types."
More Microsoft Project pros
 

Cons

"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."
"They should explain better how costs and licensing are distributed."
"I would love to see ClickUp integrated with more tools, possibly like Microsoft Loop."
"It can be improved by making it more user-friendly."
"The product is not user-friendly."
"ClickUp doesn't have a roadmap vision and a proper way of planning."
"Introducing automation and AI would greatly benefit ClickUp by reducing manual work."
"ClickUp's interface needs improvement."
More ClickUp cons
"The Gantt set needs to be improved. The grid lines needs to be more interactive."
"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project. Currently, you require a separate product for managing agile projects, and people are using Jira and Rally to manage stories in agile. Primarily, on the software development side, people are kind of moving away from Microsoft Project."
"The technical support from Microsoft rates as a four out of ten."
"The Microsoft license is relatively expensive."
"I have no idea about the cost because it is a corporate decision."
"When moving resources between projects, it could be a bit more clear."
"Its user interface could be a little bit more intuitive. Not everybody has the luxury of going to training and understanding which button does what and the functionality. The user interface should be improved to make it a little bit more intuitive. It is not user-friendly. I've dealt with it for a number of years, so it is not hard for me to figure it out, but you would need a quick reference guide or something to say, "Here are the basics. This is how you do X.""
"There are a few bugs that can affect the stability. This is typical of most applications."
More Microsoft Project cons
 

Pricing and Cost Advice

"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"ClickUp’s pricing is better than Jira Align’s."
"The product has good pricing."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"ClickUp is affordable."
"The product’s cost is high."
"The product is expensive."
More ClickUp pricing and cost advice
"The license is a one-time payment but it is expensive."
"Its price could be reduced a little."
"The solution is less expensive than other options."
"I do not have personal experience with pricing or licensing of this product."
"The product is not expensive. My company has opted for an annual subscription."
"The licensing model is somewhat complex."
"Microsoft Project is an expensive solution."
"I do not remember the exact cost we paid but usually, they charge per user per month."
More Microsoft Project pricing and cost advice
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Top Industries

By visitors reading reviews
Healthcare Company
13%
Performing Arts
10%
Educational Organization
9%
Computer Software Company
8%
Manufacturing Company
11%
Computer Software Company
11%
Aerospace/Defense Firm
9%
Government
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business13
Midsize Enterprise1
Large Enterprise4
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise14
Large Enterprise41
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
See all answers
What is your experience regarding pricing and costs for ClickUp?
The pricing of ClickUp is affordable.
See all answers
What needs improvement with ClickUp?
One area that requires improvement would be the integration with existing systems, such as legacy systems and other project management software, where having the capability to import previously run...
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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
See all answers
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
See all answers
What is your experience regarding pricing and costs for Microsoft Project?
The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.
See all answers
 

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Product Reports

Buyer's Guide
ClickUp
October 2025
ClickUp reportDownload ClickUp product report
Buyer's Guide
Microsoft Project
October 2025
Microsoft Project reportDownload Microsoft Project product report
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

Plan, track, and manage any type of work with project management that flexes to your team's needs. Work smarter as a team with real-time chat. Tag individuals or groups, assign comments for action items, and link tasks to get more done together. Stay on track to hit your goals with targets for task completions, numbers, monetary values and more. Track progress in real-time connecting tasks to goals and keep your objectives organized with Goal Folders. Tackle work from any angle with 20+ real-time views that adapt to your needs. Track tasks on List, update workflows on a Board, drag-and-drop due dates on a Calendar, and so much more.

ClickUp

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft
 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Buyer's Guide
ClickUp vs. Microsoft Project
September 2025
Free Report: ClickUp vs. Microsoft Project
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: September 2025.
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