SharePoint Reviews

SharePoint allows us to access and to search for what we have in our repositories.

What I like about SharePoint is that they keep up with a lot of updates, and they bring out new features. I also like that the system is integrated with the Microsoft 365 suite of apps.

Document management and the ability to easily integrate single sign-on (SSO) are areas for improvement in SharePoint.

Integrating SharePoint with other software is what I'd like to see in its next release.

I've used SharePoint in the last 12 months. We use it internally in our organization.

The stability of SharePoint needs improvement, because once you start to get a large amount of data, it becomes very unwieldy, and it takes a long time to index. There are much better products for content management and knowledge management, when compared to SharePoint.

SharePoint is not as scalable, particularly when implementing larger projects. It's good for small-scale implementation.

I haven't personally contacted the technical support for SharePoint. It's our support team who contacts them.

I used HPE Content Manager, formerly TRIM software, which used to be owned by TRIM here in Australia. We used TRIM a lot, then it was bought out by HPE, HPE has now been bought out by Microsoft.

Our organization chose SharePoint because they wanted to become accredited with Microsoft. They saw that Microsoft was the industry leader, so everyone wanted Microsoft. They saw Microsoft as the way forward, at the time.

The initial setup for SharePoint was complex. Anything from Microsoft is complex.

We implemented SharePoint in-house. We had a team that had experience with SharePoint when we decided to use it as our content management system. We had the skills from implementation and from attending numerous Microsoft training courses.

SharePoint is probably cheaper than dedicated, larger, and more useful content management systems, so you could get a return on investment from it, as long as you keep your infrastructure and everything up to date, and move to the new version when you have to.

You have to pay for a license to use SharePoint, and any extended support from Microsoft is expensive. For example: if you have SharePoint 2013 and it reaches its end of life and goes out of support, you can migrate to SharePoint online, and that's a benefit, but you'll have to pay for extended support.

I evaluated Lotus Notes and HPE Content Manager.

In terms of what features I found valuable in SharePoint, I haven't found many. I had come from IBM and was very entrenched with Lotus Notes and the Lotus Notes environment. I love Lotus Notes. When IBM sold Lotus, we started to move away from Notes, and I didn't like it, and then I was made redundant. Now I've been outside of IBM, having to use Microsoft, and I hate it.

My advice to people looking into using SharePoint for the first time is for them to 
look at how much data they have, and also look at the volume their data and data holdings are going to grow to. They should look at how long it would take to get to that point, then look at their ROI, and whether they would need to upgrade to another product in the near future. I'd say "Yes. Go for it.", but they should also look at the future, and how it would be long term.

I'm rating SharePoint a seven. Yes, it's good for organizations to start on knowledge management, but you'd have to look at how quickly you think your data will grow, and how soon it would take to get to that point, because it can become unwieldy.

Our company is a consulting partner of Microsoft. We're a service integrator that works in both the private and Australian Federal Government sectors.

Among the most useful features I like are: the site permissions (distributed governance model), the social enterprise features (micro blogs, activity feeds, community sites, Following, Likes and Reputations), app store, search and query, external data access, security, site management and site customizations.

It's been a process-improvement catalyst in the sense that it enabled and empowered real-time collaboration and dashboard tracking of business intelligence reports and performance analytics. It's certainly reduced the number of hours needed to create, update and maintain worksheets and forms hosted on legacy systems, databases and it also reduced overhead on obsolete file repositories.

Well, for SharePoint Online, the add-on features which are free tend to expire within a month or earlier. It would be great if these free add-on features would last longer or last permanently.

I have been using SharePoint since 2012.

We have not encountered any deployment issues, fortunately.

We have not encountered any stability issues.

We have not encountered any scalability issues.

The customer service I would rate a 3.5 out of 5 (5 being highest); responsive, timely, proactive.

The tech support I would rate a 3.5 out of 5 (5 being highest); responsive, strategic, proactive and precise.

We used an open-source CMS (Joomla-based) and due to the limitations, we switched to SharePoint.

Very straightforward setup and not that complex.

We used our in-house support team to deliver the implementation.

Not sure about ROI.

Do your due diligence first and conduct an in-depth discovery session with stakeholders prior to designing your solution that uses SharePoint as a platform

We evaluated Alfresco and Confluence, and then decided on SharePoint.

Ease of use, ease of setup, ease of administration, ease of configuration, ease of customization... what's not to like? SharePoint's got exactly what you need. Just don't expect too many frills, bells, whistles in terms of UI, but even then, it gets the job done.

• Flexibility to create customized lists and folders
• Ability to assign permissions
• Ability to create user groups and automated workflows
• Easy to use
• Provides flexibility to create separate user groups with specific read, write, and access for certain folders
• Ability to restrict access: Prevents the vendors from touching our master files

It has allowed my team to seamlessly share requirements with one another and provide feedback while working off one version. It is a one-stop shop for all our project documents.

We are currently working with two different vendors (one from Europe and one from India). We used SharePoint as a central workspace where the different groups can upload their files respectively without restriction. They can also have a central folder where RBC and vendors can edit simultaneously.

For this version, assigning permissions should be more intuitive.

An improved user interface would be beneficial. Achieving our goals in a multi-vendor project was not an easy task because of the 2010 UI.

I’m not sure if SharePoint 2013 makes it easier to assign specific access for folders. I found a lot of help online that was mostly for 2013.

We should have the ability to create customized permissions for user groups much easier than it is today. For example, being able to specify which lists and folders a group can access. In 2010, there is no easy way to do this.

I have used SharePoint for about two years now.

I did not have any stability issues.

I did not have any scalability issues.

Technical support is excellent.

I have always used Microsoft SharePoint for my projects.

We have an excellent onboarding process that our IT team put together, so setup was not particularly complex.

I was not involved in this process.

Look at scalability and stability and see whether the features of the product really meet the needs of your organization.

Our primary use case is for file sharing. SharePoint is implemented in our environment for files and user sharing. We also use it for simultaneous editions.

We had all the group files registered in SharePoint, including all local files. It was possible to share the information more securely. 

The online editing capabilities, file sharing, auditing, information security, ease of solution management, and the easy user adaptation to the platform are the most valuable features. 

The way to change the version of the files in SharePoint should be improved. The method of synchronizing files from local to the cloud can also use improvement. 

I would also like to see improvements in the interface, speed to load the page, mark favorite directories, synchronize the most recent, and the least accessed files automatically do the archiving. I would like to have an option at the first sync to choose more locations on your computer.

We have been using this solution for more than five years.

The stability of SharePoint is very good, amazing.

SharePoint is easy and has new features now. Scalability with SharePoint is good and easy for us at work. To maintain the product, we do not need a large amount of professionals, we currently have three professionals to administer the platform.

Technical support with SharePoint is very good, very easy and includes support for multiple languages. It can be opened by several channels.

Positive

What motivated us to switch solutions was the easy solution management, space scalability, additional features, easy synchronization, data security, and sharing control.

The initial configuration of SharePoint was very easy. The configuration, training, and communication with the users took less than two months.

Internal deployment of the system was conducted through a Microsoft partner and was very easy. We had our internal professionals deploy the system together.

With regards to licensing, it depends a lot on what you need to do, there are many plans, and options to choose from, you need to plan and enjoy 100% of what the product offers, so you can decide if the value is right.

I used several products, but sharepoint brought them all together. I used windows file server, linux, file versioners, website to share documents.

Compared with other products, SharePoint is very good. We do not have other products that are as good as SharePoint.

SharePoint is definitely richer in features with functionality which helps us to get our work done. I would rate SharePoint a 10 out of 10.

The solution is integrated with the entire Microsoft platform, from e-mail to Azure computing, so the solution as a whole is easy to manage and has a central administration that facilitates the view of the entire environment.

We work with the on-premise version of this product at our client's site. The solution is used in specific industries like banks and insurance companies where a local solution is needed to satisfy document storing requirements. 

The organization where the sharepoint solutions are deployed have benefited immensely in terms of the document managment system requirements. Storing all their digital assets in document format. Scanned documents and later use it for reference and legal and regulatory requirements.

Other features being the collaboration, web content management, workflows, analytics available within the product has helped the organization in not going in for separate products. Cost is a big factor when it comes to IT implementations and products usage.

SharePoint has many good features. You can store files of any type, whether office-related documents, videos or MP4 recordings. Metadata can also be stored which makes searching, categorizing and grouping of documents easier. At the same time, the database doesn't take a huge amount of space because documents are on a storage device, unlike other solutions. You can also create forms, have workflows, approvals, scan and upload documents. The solution also has OCR capabilities which are key for the banking and insurance industries. It also has a good forms feature and approval. The DocuWare archive fits very well with that. The solution is cost-effective and has a perpetual license per environment. The product fits neatly within small and medium enterprise banks. It's very cost-effective.

The solution lacks collaboration features so that I am unable to collaboratively create and work on a document with others. The second element that is lacking is compliance or records management so that certain documents, of a legal nature, for example, are only accessible to certain users. I would really like to see that kind of feature.

From a compliance perspective like GDPR  and if the document or data contains personally identifiable data PII data, the SharePoint feature for records management should allow to identify the data being PII data and also provide feature for GDPR wherein the customer is asked for confirmation if needs to be stored and how the data and documents will be used and for what purpose.

If the customer does not confirm should not allow storage of documents and data that contains personal information should not be stored without customers consent. It should allow for archiving feature post the period for which the customer has given the consent for the data and document to be stored  is over should allow to delete the data and document.

Looking for GDPR and other compliance features built into the product as a workflow

I've been using this solution for 21 years. From its 1st version in 2001 till date. We have moved to the cloud version and offering of SharePoint i.e. 0365/SharePoint Online as well.

For a company like ours with around 25,000 users, this product is good and quite stable. We need to explore what happens when the data increases beyond 1 million or 10 million records. At that point, we may need to look again at scalability and what the product can support. They have support for vertical or horizontal scaling. They have a feature where you can increase server hardware, but that needs to be checked. We have two people assisting with maintenance. 

The solution has a good ability to scale up in terms of number of documents and number of users.

Microsoft has the best customer service and support both on web, online, on calls, emails and if you are one of those partners it becomes all the way easy to get the support needed.

Some of our client were first time users of SharePoint so going from no prior system for document storage, collaboration, content management, workflows, application development platform was a boon.

For all of our client who have moved from one version to another version of the product, they always found the product improved in terms of features and functionality and performance.

They have good documentation for deployment so it was quite straightforward. I was involved along with the vendor, setting up the environment, setting up the product, the infrastructure and configuration. We had some minor issues but deployment was quite seamless. It took two or three hours, we had one infrastructure and one technical person working on it, that was enough for us. 

This was implemented using Vendor as well as an in-house team with the client. A kind of hybrid development team created for application development, product deployment and configuration.

I should say if an organization has decided to go for the flagship Microsoft product i.e. Sharepoint, then they should start thinking ahead and plan a roadmap of moving their department applications to Sharepoint and also use the other pillars/features to their advantage the ROI and TCO will be shorten and the organization will gain immensely from early usage of the product for all their development needs.

The license is a one-time cost when you purchase the solution, but there is an annual support fee.

I have worked with products similar to SharePoint such as Documentum, and others. They are heavily loaded with a lot of features, which small and medium enterprise banks, catering to anywhere up to 20,000 users, may not require. 

I rate this solution nine out of 10. 

We use this solution for supporting software development programs and projects.

This solution has helped us with the categorization, organization, management, discovery, and delivery of program and project related information. 

The most valuable feature of this solution is the integration with MS Project.

This solution would benefit from the implementation of enhanced online forms and template development capabilities.

Again, no problems on our applications.

I have never seen it hit a wall in terms of supporting our programs, and I have been the senior contractor program and project manager overseeing two large Health IT projects, both with more than 100 team members and as many as 11,000 assigned tasks.

he Microsoft reps were always helpful; although they were not always up to speed with the latest offerings and capabilities from Microsoft. Persistence pays off thought. I usually eventually got the answers to my questions.

NO, client requires use of SharePoint for content management on IT programs and projects.

It seemed easy enough.  The one issue I had was setting up a project portal where we wanted to implement a number of SDLC Templates via SharePoint. This was a couple of years ago, but the integration of a legacy Microsoft forms product was not very clean or adequate. It looks like the previous tool has been replaced with Microsoft Forms. I haven't had a chance to use this product yet. 

In house.

Confidential

I don't have experience in that area.

No, client requires use of SharePoint for content management on IT programs and projects.

No