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Visio Valuable Features

Senior Consultant at a tech services company with 11-50 employees

Visio makes it easier than with other tools to do such tasks as changing things or coming up with one's own visual style for presentation purposes. Mostly, the solution is employed for presentations made to business people, with the aim of facilitating their understanding of the design one wishes to use. Due to its greater flexibility when it comes to how things are joined together with lines, it is possible to put things together that would not work in a physical environment. This reduced constraint is good, as it allows one to initially familiarize himself with his system and ask the appropriate questions for which he may not have answers at the moment. At the minimum, this allows a person to put something up for critique in the event that it is incorrect.

The automated tools exist for making the computer do the dumb stuff. It may be worth going out to the market to see the sort of things people are trying to obtain. The solution integrates well with other tools and one can bring Visio diagrams into Word. Once in Word, a person can open the diagram for editing purposes if need be and then close it again and keep it in Word. So, all the integration capabilities with the other Office products is great. I can't think of much that I wish to add to the solution.

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Principal Consultant at Lexington Consulting

One of the most valuable features is the online support from Microsoft. Whenever I'm stuck with a problem, I can contact customer support. They will almost certainly get back to me within a reasonable time frame. They're good with that.

It is easy to use online tutorials and training videos provided by Microsoft and elsewhere, such as on YouTube. So if I want to create a new diagram, add some shapes, or increase the weight of a connection from one object to another in your graph, I can easily find out how to do that.

Another aspect that I enjoy is the seamless online integration. For example, there's the ability to download all sorts of extras like different shapes, stencils, objects, etc., for free directly from Microsoft into Visio. Also, I like that you can drag and drop online pictures straight from the Web into Visio.

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TH
Director of Mortgage Banking Projects at a writing and editing position with 1-10 employees

One of the features I like is the automation involved in creating a process. It's really improved over the years. At this point, when you have step one - let's say it's a rectangle with step one in it - and then you're ready for step two, you can just hover the cursor over one side, and then it will automatically add an arrow going to the next box and automatically add a new box. It saves a bit of time there. It's one less aggravation to deal with when you're creating things.

The solution hasn't changed much in 20 years. It's a very meat and potatoes type of product and isn't overly designed. It's very easy to find your way through the solution, as it's not too complicated.

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Learn what your peers think about Visio. Get advice and tips from experienced pros sharing their opinions. Updated: January 2022.
564,599 professionals have used our research since 2012.
Manager of Enterprise Architecture at a insurance company with 1,001-5,000 employees

What I like about it is that the templates are easily findable and usable, and they are usually created for other software packages. It seems to be pretty much widely adopted in the industry. 

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ME
President at Estrada Technology Associates LLC

The thing I like most about Visio is the stencils. As the product has matured over time, it comes with more stencils and objects that you can just pick out of the menu and go with. 

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MM
Solutions Architect at a financial services firm with 10,001+ employees

The most valuable aspect of the solution is the exterior interface. The exterior application interface and the keyboard shortcuts available help me to do some major work and diagrams.

Since Microsoft did some updates a while back, I've found the solution to be very stable.

Technical support seems to be pretty good.

The initial setup is pretty easy.

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Executive Director at a manufacturing company with 10,001+ employees

Visio has been something that I've been using for many, many years. It is ideal for putting out flowcharts and swim charts. It's really good. It has all the various options to use, particularly depending on what kind of audience you have. It provides you different kinds of options to insert the pictures and explain things. It really suited my requirements and I love it.

I have been able to get most of my things done using what's already been provided. It comes with a lot of functionality.

Another good thing I like about it is that it is already in the cloud. It's well integrated and I don't have any additional requirements at this point.

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Mentor at Agricultural Paying Agency

It's been an extremely reliable solution for me for a very long time. It's quite mature.

If you are a knowledgeable individual, the initial setup isn't too difficult.

There are plenty of very good third-party tools.

The stability is fairly good.

The solution can scale to meet the needs of any project.

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DL
Principal Architect at a government with 10,001+ employees

The product itself is useful due to the fact that it's widely accepted. I can go out on the internet and I can pull down stencils in VisioCafe. I can easily get pre-drawn stencils for whatever I need and that makes life a lot easier.

The initial setup is pretty straightforward.

The solution is stable. 

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Sr. Industrial Hygienist at a manufacturing company with 10,001+ employees

It works really well for flowcharting, it can label.

Also, being able to pull the finished drawing out and put it in a Word document is easy, and very useful.

It allowed me to do some things and save them really well. And I found many different things to do with it. It's beyond flowcharting.

The latest version has taken some transitioning and it's a bit of a workaround, but it's also been good. I found the ctrl 1,2,3 buttons that I didn't know about and have been very useful. If you hit ctrl 3 it lets you do your line draw.

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Project Development at INECO

I love that interface a lot. I've been involved with design my whole life, and this solution is an excellent program in terms of assisting with design projects. You can work on quite large projects with Visio.

I've used the solution for so long, and I have so much experience with it, I'm quite comfortable using the technology.

The solution makes it very easy to make exciting pictures and designs. Everything is very intuitive and simple to figure out.

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Infrastructure Architect at CandX Consulting

A lot of built-in templates are really phenomenal. The templates assist in translating very complex design elements into understandable diagrams that non-technical folks can grasp.

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HRIS Specialist at a university with 1,001-5,000 employees

The ability to do my mappings is the most valuable feature in the solution. It is the reason I have and use the product.  

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AC
Founder at AC Lean

I find it really easy to use. 

You can customize the process very easy. 

You can also communicate with people ad they don't even need to have the tool. They can see the processes on the internet which makes it easy to collaborate with people that don't actually choose to use the tool. 

It's easy to use generally, due to the fact that it's really basic. 

It has also a lot of Planteria, I know how to paint in it, however, you can use different samples, depending on the structures that you want to draw. It has a lot of possiblities.

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Business Process Management Specialist and Business Continuity Management Coordinator at a insurance company with 1,001-5,000 employees

The simplicity of the solution is great. It doesn't have a lot of menus, so it's easy to navigate. 

The fact that it's on-premises allows you to get fantastic speed. It's got a faster response rate, it doesn't lag, and it doesn't have any latency when you're working on it.

The solution has a very comprehensive set of icons. It has a BPMN location and a lot of other different locations you can use at the same time.

Microsoft offers great documentation of the product.

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NR
Executive Director, Global Technology Director at a financial services firm with 10,001+ employees

I like the way you can Hyperlink objects to a URL, local file or other tabs within the same diagram. I use this to create an Overview tab with a high level digram and then link objects in the Overview to other tabs with more detail on that object. You can also save the diagram as a html page and then host on a local server to create an interactive diagram. You can also automate the creation of diagrams with PowerShell

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Partenaire, CEO at cyberdefense ai

I like all the features. I go online, and everything pops there. It is in the cloud, and everything is there. Even if there is a crash, everything is still there. I don't lose anything. That's what is the most valuable and likable. 

It is really a professional solution for designing. The designs look really nice in the PDF. 

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VS
Senior Director, Digital Engg. & Enterprise Arch. at a pharma/biotech company with 5,001-10,000 employees

I like that it's simple to use and a very intuitive solution. The tools that it provides out of the box are pretty good. The out of the box categorization of flow charts helps. Its ability to take it to PowerPoint is easy as well. 

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IT Project Manager at a manufacturing company with 10,001+ employees

It's pretty basic and fun to use.

You can go to YouTube and watch training videos. There's lots of information online about the product.

The solution can scale.

The product is quite stable.

It's my understanding that the initial setup is straightforward.

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NR
Lead Process Improvement Manager at a insurance company with 10,001+ employees

We are all familiar with it, and it is easy to use. There is a lot of flexibility, and you can create custom templates with standard shapes. 

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AC
Founder at AC Lean

It's a very agile product because I can map and model a process extremely quickly. It's user friendly and there are a lot of templates I can use that are really useful. I like very much that I can publish the different models I've created with my clients and they can view the entire process, it's really useful. It provides a lot of advantages because you can see the inefficiencies visually, and it's really easy to analyze and to detect different inefficiencies in order to improve the process.

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AB
Data Center Design Architect at a tech company with 201-500 employees

There's a much better library of stencils than there used to be. But I still have to create many composite objects to illustrate a software-defined data center or software-defined networking. I like that once you create what you need, you can group that, at least within that drawing, and you have access to that new stencil object or that custom object throughout that drawing.

I do know that Microsoft has extended the ability of Visio to interact with other Microsoft applications. I know you can use Visio elements in spreadsheets and Excel. I know that doing a copy and paste from Visio into a PowerPoint slide is very easy and clean now. It used to be a nightmare.

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BP
Power Electronics Engineer at a manufacturing company with 1,001-5,000 employees

The solution is stable.

The scalability is good. We can reuse it as a model. It can be modified.

The tool is user-friendly. 

We are able to bring out what we want in terms of our architectural or detailed block diagrams.

The installation is easy.

I'm now used to the user interface. I like it. 

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KD
Senior Design Leader at Koninklijke Bam Groep N.v.

I think the best part of Visio is that you can import drawings very well into Microsoft Word. For example, if you put the Visio drawing into Word, you can double click on it and it opens in Visio. It is a very useful feature and something which I miss switching to Enterprise Architect. In Enterprise Architect, if I import a drawing into Word it does not open the diagram in Enterprise Architect. This is one of the strongest features and the ability to create your own stencils. Additionally, it allowed the importation of AutoCAD drawings which was helpful because I did not have AutoCAD installed on my laptop.

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Business Process Manager at a maritime company with 5,001-10,000 employees

The most valuable feature is the set of diagramming tools.

It is quite flexible and easy to use.

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Digital Enterprise Architect at DXC

It is very easy for people to start using this tool, and we can import Visio templates that are already published by vendors such as Azure without any issue.

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JM
Computing Architect at a manufacturing company with 10,001+ employees

The fact that you could program in VBA is most valuable. 

It is easy to use out of the box. It requires little training, which is readily available. You can learn things easily.

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AT
System Analysis Chapter Area Lead at a financial services firm with 5,001-10,000 employees

What I like most about the solution is that It's quite easy to use. In our case we do not consider it in this exercise since we wish the components to be logical and not just to have the drawings in one diagram or another.

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NE
Sr. IT Project Manager at a university with self employed

The interface of the solution is very good. It's easy to navigate.

We've found that the technical support has been pretty helpful overall.

The project management and the business process are both very good.

The initial setup is pretty straightforward.

The stability of the solution is very good.

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Process Improvement Consultant/Business Analyst at Sherpa Consulting

I like Visio because you basically do anything you want.

The templates are useful, for example, because we can implement a project using the BPMN template. It's very good that you have got that option.

This is a very straightforward product and I don't think that anything needs to be simplified.

It integrates with other products reasonably well.

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GA
Solution Architect at a computer software company with 201-500 employees

The valuable feature is the simplicity of drawing shapes and connecting them. It's very easy to customize and then group the activities so the solution offers a lot of flexibility. It really provides value. 

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VP of Networking and Infrastructure at NJA LLC

Just the fact that a majority of the industry uses it, and you've got third-party templates that were created. All my vendors have templates for their products and services. It's also easy to use Visio.

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OS
Engineer at a financial services firm with 10,001+ employees

It is a standard and easy-to-use solution from Microsoft, and you benefit from the general functions of Microsoft solutions. It integrates easily with SharePoint, which is a useful tool from Microsoft.

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Head of Network Management Solutions at Convergent Wireless Communications

Visio makes it easy to communicate your ideas from several areas of your imagination across several domains. People like to imagine it and describe things in document form, and I think Visio could really help with that.

If you have any questions, it will take you through the concepts step-by-step, so you can also educate yourself.

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Managing Director at a computer software company with 1-10 employees

The most valuable features are that the user experience is simple, and it's customizable. You can customize it and connect it to data.

It has also many features that allow it to integrate Visio with SharePoint, which might be very useful in many applications.

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OK
Project Manager at a financial services firm with 1,001-5,000 employees

The interface is the most valuable aspect of this solution. 

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RS
Deputy Manager, Quality Assurance at a computer software company with 10,001+ employees

Most of the time we're dealing with designation so that feature we find very easy and useful because we have a continuation for the required flow symbols. It also provides access for profile pics for the designation. Sometimes there are other options, such as timelines, that I also use but less often. 

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NR
Lead architect at a computer software company with 10,001+ employees

The most valuable feature is how easy it is to use. 

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Group DWH and BI Senior Manager at Virgin Mobile Middle East and Africa

The solution is easy to understand with some hands-on experience.

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SM
Asistent at a computer software company with 10,001+ employees

The valuable feature about Visio is it has all the basic tools for creating processes. 

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MA
Systems Administrator at a government with 201-500 employees

It is stable. I have never experienced any issues.

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RD
Integration Architect at a university with 5,001-10,000 employees

The most valuable features are ease of use and flexibility.

One of the things that I like is the automation from external data.

The user interface is fine.

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JI
Infrastructure Architect at a government with 10,001+ employees

The most valuable feature is that it is integrated with other tools in the Microsoft Office suite, as well as at the backend with products like SharePoint and Microsoft Teams.

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BB
Infrastructure Manager at a financial services firm with 201-500 employees

The most valuable feature of this product is its versatility.

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EE
NOC Manager at a comms service provider with 51-200 employees

I like the solution's ease of use and its the integration with different templates from a variety of manufacturers.

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SKA LOW AIW Lead Engineer at a non-profit with 51-200 employees

It is easy to use.

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MH
Senior Associate Consultant at a computer software company with 1,001-5,000 employees

What I like the most is the simplicity and ease of usage.

The reason I like it is that we, as consultants, use PowerPoint a lot, and it's easy to drag it and put in a slide of PowerPoint since it's a Microsoft product.

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MA
Managing Director at The Benchmark Co.

The most valuable features are process mapping and identifying responsibilities.

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Systems Engineer at Perspecta

I like the fact that as you drag and move things around, everything keeps track of each of its connections. So you don't have to be bothered by mechanics of connecting things again in the right place. It just follows on. It's also a good diagramming tool.

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OR
Management Consulting Director at a consultancy with 201-500 employees

The product has a good interface and tool configuration which comes with the Microsoft Office package. Another advantage is that you don't need to be an expert to use the tool. It's actually very easy and doesn't require a technical background so you can make any business process in a very easy way. Once you finish the layout business process, it can be sent to a client and visualized in a webpage without the need to download any other application. With other softwares, like ArchiMate, you need to download the application in order to view it. As a consultant when you finish the process, you need to send it in PDF format or something similar and your counterpart can view the file without any further configuration or further downloads.

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BG
Portfolio Architect at a insurance company with 1,001-5,000 employees

Visio has allowed us to create good diagrams for our technical employees to consume. The solution provides templates, is straightforward, and has tools for the easy creation of diagrams.

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Business Process Manager at a maritime company with 5,001-10,000 employees

The process modeling is a valuable feature for us.

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NS
Storage Engineer at a tech services company with 201-500 employees

Visio is easy to use.

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Learn what your peers think about Visio. Get advice and tips from experienced pros sharing their opinions. Updated: January 2022.
564,599 professionals have used our research since 2012.