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Microsoft Project Primary Use Case

Jacob-George - PeerSpot reviewer
Jacob-George
Domain Consultant at a consultancy with 501-1,000 employees

I have been using Microsoft Project for more than five years in my career.

My major use case for Microsoft Project is scheduling and task management. I do not focus much on resource management because resources are tracked separately using other ERPs.

When I speak about resources, I mean the resource allocation feature. I track resource allocation, work hours, and other similar aspects. My usage is focused on simple task management and milestone management, including dependencies.

I track KPIs and SLAs to measure project success when using Microsoft Project. I track standard service level agreements and key performance indicators using Microsoft Project.

In general, I track the plan versus actual performance.

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Alveiro Goyeneche - PeerSpot reviewer
Alveiro Goyeneche
Desarrollo de negocios at SEGEN GROUP SAS

I work as an automation engineer and normally use Microsoft Project for automation in industrial manufacturing across different industries. I use Microsoft Project for these projects.

As a Project Management Professional (PMP), I utilize Microsoft Project when I need to structure a schedule for a project.

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Nurul Asyikin Wahab - PeerSpot reviewer
Nurul Asyikin Wahab
Management Design Civil Structure at Malaysia Airports Holdings Bhd

I have experience with Microsoft Project. Since 2009, I have been using it for our project implementation, tracking, and monitoring. For most of the projects, I create the work program and work implementation plan using Microsoft Project.

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Buyer's Guide
Microsoft Project
March 2026
Learn what your peers think about Microsoft Project. Get advice and tips from experienced pros sharing their opinions. Updated: March 2026.
884,976 professionals have used our research since 2012.
SS
SanjeevKumar26
Project Lead at ABB

I am mainly using Microsoft Project for project management and monitoring project activities.

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reviewer1487187 - PeerSpot reviewer
reviewer1487187
Associate Director at a consultancy with 10,001+ employees

I use Microsoft Project for project planning and tracking.

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Rod Organ - PeerSpot reviewer
Rod Organ
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

I primarily use Microsoft Project for IT infrastructure projects, focusing on the planning and execution of complex projects with many cross-dependencies.

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VK
Vaiyapurisankar K
Deputy Manager - IT at Nidec Corporation

I use the solution in my company for our one project involving some product implementation, so it was used from the project's first meeting to the delivery phase.

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Drazen Bzik - PeerSpot reviewer
Drazen Bzik
Head of ICT Product, Platforms and Solutions at a comms service provider with 1,001-5,000 employees

We use Microsoft Project to track our delivery projects and our internal projects.

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Vikram Karanwal - PeerSpot reviewer
Vikram Karanwal
Retail Sales Manager at Pine Labs

I use the product for Excel and other processes. 

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SunilAgarwal - PeerSpot reviewer
SunilAgarwal
Executive Vice President and Global Head of Research and Development at Bqube Global

We are doing e-commerce implementations and we organize the projects and Gantt charts for this task.

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PA
Prakasa Anantia
Engineer at Advanced Military Maintenance Repair & Overhaul Center (AMMROC)

We use Microsoft Project to capture customer requests, explore details like function and performance, and consider operational and maintenance aspects. Then we mix this with the budget and the customer's mission.

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Stanislav Zhilenko - PeerSpot reviewer
Stanislav Zhilenko
Human Resources Project Manager at Kaspi Bank

Our company uses Microsoft Project for planning processes in big projects like building offices or developing software products.

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WN
Wab Nab
Sr Consultant at Norconsult Telematics

Our company uses the solution to get realistic estimations to properly distribute resources. We have a huge portfolio and use the online premium version. One current project is with a client who has 150 users. 

The solution estimates workflow for concurrent activities, links dependencies, and automatically modifies plans based on date updates. The plan is assessed based on different criteria such as the schedule or budget. 

Built-in dashboards provide an overview of our portfolio, programs, and projects. There is a general work view and an overall progress view that combines all projects. 

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Vishnu Ramachandra - PeerSpot reviewer
Vishnu Ramachandra
Security Engineer at Suraksha

I have used Microsoft Project for mapping out projects and stuff like that. Though I am not heavily involved with Microsoft Project, I can say that it helps with project management purposes in my company.

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reviewer2014785 - PeerSpot reviewer
reviewer2014785
Senior Manager at a financial services firm with 201-500 employees

Our company uses the solution for project management. We monitor work progress or activities to ensure they are completed. We get a full view of start dates, end dates, and all dependencies required for actions. 

We store many things on Teams. We can make objections or put things in SharePoint. 

Nine team members in our department use the solution. Previously, we used only on-premises but now we are using both on-premises and the cloud service.

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Md.  Kamruzzaman - PeerSpot reviewer
Md. Kamruzzaman
It Officer at Ziska

Our company uses the solution for a project at our on-premises data center. We have one data room database and one mobile active account. 

We have 100 users in our head office who use Microsoft in our database and desktop application. A total of 5,000 employees use their mobile phones while working in the field. 

We will soon launch another project in the cloud. 

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Blake Clifford - PeerSpot reviewer
Blake Clifford
Project Manager at USCCG

We're using Microsoft Project on multiple tiers to perform inventory optimization, production planning, and purchasing.st built the project a week ago using Microsoft Project from start to finish. We built in all the functionality we have to cover. All the updates, action items, etc., are in there.

In my previous position with a leading 3PL, the provider of our warehouse management system, Blue Yonder, used Project. Nevertheless, it was seamless to integrate a Project file because Smartsheet offers the ability to upload MPP files. But at the same time, we would make changes and adjustments with Project. I'm currently using Microsoft Project for all my projects. 

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PG
Paul Gruver
Sr. Project Manager at Stradley Ronon

I am using the Microsoft Project App in Teams and I use it mostly for project scheduling. We don't use it for reports or anything else.

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Hector-Gonzalez - PeerSpot reviewer
Hector-Gonzalez
Senior Global PMO Manager, Project & Portfolio Management Office Manager at a manufacturing company with 1,001-5,000 employees

We primarily use the solution for portfolio management, project management, and program management. It is also used for reporting to leadership on a portfolio level.

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reviewer1800402 - PeerSpot reviewer
reviewer1800402
Sr Project Manager at a energy/utilities company with 10,001+ employees

We use Microsoft Project for creating the implementation projects for IT, such as anything from infrastructure through application deployments. In the current project, we are using it for the cybersecurity measures that we're implementing.

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reviewer2145327 - PeerSpot reviewer
reviewer2145327
Strategic Consultant at a government with 10,001+ employees

I use the solution for scheduling and planning.

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IJ
Itti Jiwattayakul
Head of IT at ssofin

I primarily use the solution for project planning. 

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BaidyTHIONGANE - PeerSpot reviewer
BaidyTHIONGANE
Engineer at BNP Paribas

The primary use case of the solution is for in-house IT projects such as network projects, and system projects.

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PB
Pascal Burume
IT consultant at Secoptrial

Microsoft Project can be used for a variety of purposes, one of which is creating a Gantt diagram. This feature is particularly useful for projects that require establishing a timeline and determining the duration of each task. Additionally, Microsoft Project can be integrated with cloud solutions, such as Teams and Insight, making it a valuable tool for collaborative projects. By integrating with Teams, you can share tasks with team members and collaborate more efficiently. Integrating with Insight allows you to gather data and insights about your project, enabling you to make informed decisions and improve your project management process.

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reviewer1322760 - PeerSpot reviewer
reviewer1322760
Management Analyst at a government with 10,001+ employees

We used Microsoft Project to manage the migration from Azure to AWS.

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reviewer1991439 - PeerSpot reviewer
reviewer1991439
Information Technology Program Manager at a government with 10,001+ employees

We use it for the Gantt functionality. We can do project schedules and use the WBS piece to break down the work. We are able to generate reports for leadership to show project schedules, milestone schedules, etc.

It is installed on the desktop. It is not connected to the project server or anything like that. 

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YA
Yemisrach Asnake
IT Project Manager at Awash International Bank

The primary use case of this solution is to help plan the work and implementation plans for our projects.

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Kati Arndt - PeerSpot reviewer
Kati Arndt
Associate Partner - Cognitive Process Automation Practice Leader at IBM

We primarily use the solution for project management. For example, IT implementation projects. 

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Ugochukwu Ndukuba - PeerSpot reviewer
Ugochukwu Ndukuba
Project Manager at 9mobile

Our primary use case for this solution is to track our projects. The solution is deployed on cloud.

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Shashank Balooni - PeerSpot reviewer
Shashank Balooni
Associate Manager at HCL Technologies

It is easy to define timelines with Microsoft Project. You can get a clear picture of the model, you want to create.  You can create inside an agile or waterfall model. Microsoft Project is easy to delegate tasks to different members where you want to put the task and who you want to work on it so that you have a clear path.

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reviewer1863798 - PeerSpot reviewer
reviewer1863798
Solutions Manager, Support Analyst at a retailer with 10,001+ employees

Microsoft Project is one of the main tools our teams abroad use for planning, and it's very flexible. Local teams use it to manage small projects locally. It's also a repository for storing financial information that we don't want to track down. 

Teams use Microsoft Project for tracking tasks, managing requests, assigning resources, and following up. Workers can submit work to managers for approval and then it's submitted to the main process. 

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MB
Michael Barg
Principal Consultant at Lexington Consulting

Whenever we have a client with a complicated situation, we create a project plan. And we use Microsoft Project (MS Project) for administrating, monitoring, and tracking the project.  For most small projects, MS Project is satisfactory.

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Dcenterops677 - PeerSpot reviewer
Dcenterops677
IT Group Supervisor at a tech services company with 201-500 employees

Our company uses Microsoft Project primarily for project planning and milestone tracking.

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Amr Hammad - PeerSpot reviewer
Amr Hammad
Managing Director at a computer software company with 11-50 employees

We use Microsoft Project for its timeline and task management capabilities. The primary advantage is the easy application of tasks in sequence, confirming dependencies, and establishing relationships between tasks. It simplifies handling conditions, significant dates, and dependencies between various tasks.

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Hema Patil - PeerSpot reviewer
Hema Patil
Software Affiliate at a pharma/biotech company with 1,001-5,000 employees

We use Microsoft Project for application lifecycle management (ALM), use case definition, follow-up, and project management activity.

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Tushar Sinha - PeerSpot reviewer
Tushar Sinha
Technologist (IoT & Automation), IT & Digital at Tata Metaliks Limited

Our company has a project department that is responsible for project deployment. When a new client comes up, they will have a lot of PMPS packs which have a list of activities. We use the tool to plan projects.

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KM
KHALED MILES
Production of pharmaceutical products at khaled.miles@labosalem.com

We use Microsoft Project to develop IT projects for a pharmaceutical company. It helps us coordinate between teams of developers and admins. 

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reviewer2051748 - PeerSpot reviewer
reviewer2051748
Advisor - Strategic Affairs at a manufacturing company with 501-1,000 employees

I am a project manager, so my primary use cases for Microsoft Project are the creation of a work breakdown structure – the time and schedule of the project – and following up on it. I also create reports. We're not using the enterprise solution and are not connected to a PMO. 

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LM
Luis Miguel Molinero
CEO at Alce Ingenieria

We use Microsoft Project in a fairly run-of-the-mill way. Our primary use case for this solution is project management.  

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NU
Nikhil Uttarwar
Student at a university with 5,001-10,000 employees

I'm using it to prepare a project schedule, budget the project, and handle resource allocation. I'm checking on if the resources or the tasks are completed and if they're on time and to see if I have any backlogs with tasks.

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RommelAlban - PeerSpot reviewer
RommelAlban
IT Server Platform Manager at IBM

When I was still in the pre-sales team, I used MS Project to manage the projects that we engage with the client. We use it and are not selling it. 

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ArturKowalczyk - PeerSpot reviewer
ArturKowalczyk
Technology Innovation Leader at Netrix S.A.

The solution allows users to manage projects and project portfolios. 

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reviewer1553769 - PeerSpot reviewer
reviewer1553769
Director, Technology Transformation at a healthcare company with 11-50 employees

We primarily use the solution for managing projects. 

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AF
Abdul Faheem
Global sales head at MEPCSA

It's my day-to-day software.

I use it for my projects. I handle the portfolio. I have multiple projects and I need to monitor those projects and generate reports and consolidate everything.

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CG
Carlos Sanz Gómez
Consultant and Operation Manager at ATOS

We are in presales, and when the planning is very complex, we use Microsoft Project. That is, when we receive an RFP, we propose our solution and plan and build the different processes in Microsoft Project.

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Ronei José Guimarães - PeerSpot reviewer
Ronei José Guimarães
Architect Manager at Cielo

We use Microsoft Project to plan our projects, including some tasks that we need to accomplish. We use JIRA as well. We use a lot of tools to plan our jobs.

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reviewer1663461 - PeerSpot reviewer
reviewer1663461
Utilities Consultant at a consultancy with 51-200 employees

I am a utilities consultant, and I use it within the utility industry for managing different types of projects, such as for implementing a new system or new processes.

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reviewer1609929 - PeerSpot reviewer
reviewer1609929
Operation Project Manager at a retailer with 51-200 employees

I mostly use it for big projects and rolling out solutions. I have used it for rolling out a new POS system, clientele programs, and clientele loyalty. I have also used it for process changes that impact multiple departments, and there are key players in it to keep everybody on track. Once we move forward with a new forecasting tool, I would use it for that.

Over the last couple of years, it has been more of the newer version with it. I'm really basic with it because of the end-users. It means that I use it for all the pieces on certain things, but when it comes to the output, it is pretty basic for the end-users. It is an easy read for the end-users.

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reviewer1548543 - PeerSpot reviewer
reviewer1548543
SVP, Emerging Data Platforms at a financial services firm with 10,001+ employees

We use it for IT project management. It is mainly used for managing tasks.

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it_user1559496 - PeerSpot reviewer
it_user1559496
Systems Engineer at Ortho Clinical Diagnostics

My primary use case is mainly to get down on paper the steps for our project - including who's responsible for them. We use it as a communication tool and then we (on a regular basis) review progress against the laid-out project plan or schedule.

I tend to step in and create schedules when project managers are too busy or oftentimes I'll create the initial schedule due to the fact that I know all the stuff that needs to go in it, and the project manager may or may not know that.

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reviewer1500081 - PeerSpot reviewer
reviewer1500081
Unemployed at a healthcare company with 501-1,000 employees

We used it in my previous organization for business process optimization projects, application development projects, system integration projects, program management over a multitude of projects, and program interdependencies.

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reviewer723726 - PeerSpot reviewer
reviewer723726
Systems Software Specialist III at a government with 5,001-10,000 employees

We primarily use the solution to enter our status and our time. For each task that we're doing, we have to enter a monthly status. It's for project management.

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PG
Paul Gruver
Sr. Project Manager at Stradley Ronon

Microsoft Project helps to manage our projects.

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reviewer896880 - PeerSpot reviewer
reviewer896880
General Manager at a manufacturing company with 10,001+ employees

We primarily use the solution for planning projects.

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reviewer2028732 - PeerSpot reviewer
reviewer2028732
Sr. Account Manager at a tech services company with 11-50 employees

We primarily use the product as a tracking tool. It's project management software. 

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reviewer1625655 - PeerSpot reviewer
reviewer1625655
IT Director at a tech services company with 201-500 employees

Our primary use case  is for project activities, planning, work breakdown structures, financial and activity-based planning.

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VT
ValeryTezo
Senior ICT Consultant/Project Manager at Qualisys

I primarily use the solution on my desktop for my personal needs.

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AE
Ahmed ElShimy
IT Superintendent at a mining and metals company with 1,001-5,000 employees

I mainly use MS Project for project planning, scheduling, and tracking.

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reviewer1330623 - PeerSpot reviewer
reviewer1330623
Founder & Director at a tech services company with 1-10 employees

I used it at another company. I'm not working for the same company at the moment. I was employed on a consultancy basis, and this product was used for IT project management.

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it_user1671867 - PeerSpot reviewer
it_user1671867
Sr. Project Manager

We use it to manage our portfolio of projects. We use it to monitor, control, and update the status of each project, which includes our vendor projects and internal projects.

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it_user1600185 - PeerSpot reviewer
it_user1600185
Manager - Operations Advisory (Finance transformation and performance improvement) at a consultancy with 10,001+ employees

I was using this solution for project planning and status reports for a work project I was involved in.

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reviewer1537032 - PeerSpot reviewer
reviewer1537032
Technical Project Manager at a comms service provider with 1,001-5,000 employees

We primarily use the solution for the project management software. I create plans with it. It's a tool like Excel that we use for project planning.

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reviewer1497213 - PeerSpot reviewer
reviewer1497213
Founder at a computer software company with 1-10 employees

We used the solution for the waterfall framework model for management.

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reviewer1420863 - PeerSpot reviewer
reviewer1420863
MD at a tech services company with 11-50 employees

We use this solution for project management and project planning.

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it_user1308864 - PeerSpot reviewer
it_user1308864
Delivery Manager at a tech services company with 11-50 employees

I use it for project management. I use it to check the project and get some reports and KPIs from it. I am using the latest version of this solution.

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reviewer1462419 - PeerSpot reviewer
reviewer1462419
IT Consultant with 1,001-5,000 employees

Our use cases are all related to project management and I've actually developed project schedule templates that support both the standard waterfall and all different aspects of project lifecycle management including Agile and Scrum.

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reviewer1424409 - PeerSpot reviewer
reviewer1424409
Project Manager at a tech services company with 51-200 employees

We basically use the solution to get a clear sense of the project and break down everything into a schedule. If there are overlapping schedules, we plan everything out and add in all the information so the roadmap is clear. We often have different teams coming in at different times, so we need to ensure that our critical path is clear and that we are able to execute on the project from an agile perspective.

We need to be sure that we have all the backlogs and scheduling and can pull in the customer on the deliverable as necessary. We'll check with them and fine-tune everything so that we can run the sprints successfully and match them up with the project plan using Microsoft Project.

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reviewer1395372 - PeerSpot reviewer
reviewer1395372
Senior Business Analyst at a tech services company with 51-200 employees

The primary use case of this solution is to maintain projects within our enterprise.

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reviewer1234485 - PeerSpot reviewer
reviewer1234485
Professor, Info Technology at a university with 1,001-5,000 employees

My primary use case is teaching technology students project management.

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MN
Martin Nwoga
Business Director at CWG Plc

We use this solution for project management, resource scheduling, earned value and benefits realization.

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JB
Jeffrey Bloom
Sr. Enterprise & Project Portfolio Manager/Consultant, Master Scheduler, Enterprise Architect at Jeffrey A. Bloom

We use this solution with CA Clarity PPM.

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PV
Payal Verna
Delivery Manager of EPM

We actually help and assist organizations in implementing their processes, and workflows to this particular product. Suppose you want to go on the enterprise environment, then you have your own process flows, your own workflows, your own forms and configurations, your user set and your resourcing. With this solution, we can help you configure the system.

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MM
MalayarasanMahalingam
Project Planning & Controls Specialist at a consultancy

My primary use case is distribution projects.

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Review2077 - PeerSpot reviewer
Review2077
Senior Consultant, Financial Services - IT Advisory Services at a financial services firm with 10,001+ employees

They have moved from a paper to a project management tool. That's the big change. Earlier, they were using papers and then they started using Project Professional to run their project server, it's a huge change and a huge transition.

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JP
Jamie Priestly
Project Manager at a government with 10,001+ employees

My primary use case is to take advantage of Microsoft Project Server to plan and track program project work at an enterprise level. Particularly, to enable tracking of actual project and program costs across multiple business lines.

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DN
Darwin Reynell Nava Fernández
Project Leader at Plataforma de Comunicaciones Platcomm - Cibersys
  • To manage projects in the area of telecommunications and infrastructure
  • The control of time and money is paramount in today's world, with this tool it is possible to assign activities, resources, periods of duration, calculation of costs, calculation of deviations, reporting, among others.
  • The monitoring, control and corrective actions are possible with this tool.
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Vladislav Iofe - PeerSpot reviewer
Vladislav Iofe
Application Architect at CUSTIS

We use the solution for its Gantt diagrams and resource planning features.

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reviewer2068017 - PeerSpot reviewer
reviewer2068017
Director of Digital Transformation at a tech services company with 11-50 employees

We use the solution to manage the timeline for projects.

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reviewer2118849 - PeerSpot reviewer
reviewer2118849
Technical Project Manager at a tech services company with 51-200 employees

It's mainly for project management or portfolio projects, managing schedules and workloads, and assigning tasks.

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Buyer's Guide
Microsoft Project
March 2026
Learn what your peers think about Microsoft Project. Get advice and tips from experienced pros sharing their opinions. Updated: March 2026.
884,976 professionals have used our research since 2012.