I use Microsoft Project Server to create project timelines and task tracking.
Junior Data Engineer at PBT Group
A tool to create project timelines and task tracking that needs to improve its stability
Pros and Cons
- "The most valuable feature of the solution is that it is easy to understand and navigate."
- "Stability of the solution is an area with certain shortcomings where improvements are required."
What is our primary use case?
What is most valuable?
The most valuable feature of the solution is that it is easy to understand and navigate.
What needs improvement?
Stability of the solution is an area with certain shortcomings where improvements are required.
For how long have I used the solution?
I have been using Microsoft Project Server for two months. I only know that I use the solution's web version.
Buyer's Guide
Microsoft Project Server
August 2026
Learn what your peers think about Microsoft Project Server. Get advice and tips from experienced pros sharing their opinions. Updated: August 2026.
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What do I think about the stability of the solution?
Stability-wise, I rate the solution a seven out of ten.
What do I think about the scalability of the solution?
It is a scalable solution.
Which solution did I use previously and why did I switch?
For project management, I use Asana and Trello.
How was the initial setup?
The initial setup of the product is easy.
The time taken for deployment of the solution depends on the pipelines.
What about the implementation team?
The product's installation phase can be carried out by one of the in-house teams in my company.
What other advice do I have?
I recommend the solution to those who plan to use it.
I rate the overall tool a seven out of ten.
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Chief Operations Officer at PRO-VISION
Affordable product with a simple interface
Pros and Cons
- "Microsoft Project Server is simple to use."
- "The product is difficult to use for complex projects."
What is most valuable?
Microsoft Project Server is simple to use. It doesn't require any prior knowledge. The junior executives can easily operate it.
What needs improvement?
The product is difficult to use for complex projects. There could be more planning tools for project management. Sometimes, we encounter issues with paper size while printing the project plan.
For how long have I used the solution?
We have been using Microsoft Project Server for a few years.
What do I think about the stability of the solution?
It is a stable product.
What do I think about the scalability of the solution?
We have five Microsoft Project Server users in our organization. It needs to be a more scalable platform.
Which solution did I use previously and why did I switch?
I have used Primavera before. In comparison to Microsoft Project Server, it has a complicated interface.
How was the initial setup?
The initial setup process is easy. It has a simple interface; we have to enter the main tasks and subtasks and set the time frame.
What about the implementation team?
I implemented the product.
What's my experience with pricing, setup cost, and licensing?
It is an inexpensive product. We purchase its yearly license.
Which other solutions did I evaluate?
Asana is more scalable and has an on-cloud version. It provides many features required for planning the project compared to Microsoft Project Server.
What other advice do I have?
I rate Microsoft Project Server an eight out of ten. This product is the best choice if you are a beginner planning to do simple projects.
Which deployment model are you using for this solution?
On-premises
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Buyer's Guide
Microsoft Project Server
August 2026
Learn what your peers think about Microsoft Project Server. Get advice and tips from experienced pros sharing their opinions. Updated: August 2026.
913,349 professionals have used our research since 2012.
General Manager at Projectforce
Uniquely enables users to work within the familiar user interface of the desktop application
Pros and Cons
- "In the competitive landscape of project management and portfolio management solutions, Microsoft Project Server stands out significantly."
- "It appears that Microsoft's primary goal is to migrate as much functionality as possible from the legacy on-premises Microsoft Project Server to the new cloud-based Power Apps solution."
What is our primary use case?
I've spent the last five years as the Director of Consultations for a firm that specializes in Microsoft project implementation. Our clients include significant corporations from all throughout Russia. During this time, my daily responsibilities were around project oversight and working as a project manager, particularly for implementation projects. I also served as the architect for these solutions.
We have been using the latest version, both on-premises and cloud which is particularly famous in Russia.
What is most valuable?
In the competitive landscape of project management and portfolio management solutions, Microsoft Project Server stands out significantly. Despite a mature market with numerous competitive products, Microsoft's advantage lies in its seamless integration with the desktop Microsoft Project application. This desktop application has global popularity and is often the initial choice for customers to manage their small projects. As their projects and departments grow, the need for project server applications becomes apparent. Microsoft Project Server fits this need perfectly, allowing users to transition smoothly from the desktop application to the server environment.
Unlike many competitors who offer only web interfaces for their solutions, Microsoft Project Server uniquely enables users to work within the familiar user interface of the desktop application. This feature is particularly appealing to customers as it ensures continuity and ease of use. Microsoft Project Server has this advantage in comparison to its competitors in the field.
What needs improvement?
Microsoft is undergoing a shift in its approach. They're diverting their investments away from Microsoft Project Server's development and are focusing on a new solution based on Microsoft Power Apps. This new solution is exclusively cloud-based and can't be installed on-premises. While Microsoft Power Apps are technologically sophisticated, the cloud functionality is currently less sophisticated compared to the existing Microsoft Project Server solution on-premise. It appears that Microsoft's primary goal is to migrate as much functionality as possible from the legacy on-premises Microsoft Project Server to the new cloud-based Power Apps solution.
For how long have I used the solution?
I have been working with Microsoft Project Server for the last five years in Russia.
What do I think about the stability of the solution?
It is highly scalable. I would rate it a ten out of ten.
What do I think about the scalability of the solution?
The solution is easily scalable, however, it has some bugs. I can rate it a nine out of ten.
How was the initial setup?
It is difficult to install Microsoft Project Server. I would rate the installation a three out of ten. The deployment takes almost three to four hours.
What about the implementation team?
We needed almost three to four consulting developers.
What's my experience with pricing, setup cost, and licensing?
I would rate the price a six out of ten.
What other advice do I have?
There should be significant organizational changes that are necessary to implement it. It should be more about the internal organizational interest of your company for the successful implementation of Microsoft Project Server. Overall, I would rate it a nine out of ten.
Which deployment model are you using for this solution?
Hybrid Cloud
Disclosure: My company has a business relationship with this vendor other than being a customer. Partner
Technology PMO & Performance Senior Manager at Ooredoo Algerie
Is stable and scalable but lacks templates for configurations
Pros and Cons
- "I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration."
- "When we started using this solution from scratch, we got lost. Microsoft should provide some templates for configurations for certain use cases."
What is most valuable?
I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration.
What needs improvement?
When we started using this solution from scratch, we got lost. Microsoft should provide some templates for configurations for certain use cases.
For how long have I used the solution?
I've been using this solution for six years.
What do I think about the stability of the solution?
It's a stable solution. The cloud version in particular is very stable.
What do I think about the scalability of the solution?
Microsoft Project Server is a scalable solution. We have 25 people using it.
How was the initial setup?
The initial setup is straightforward if you are familiar with the Chatbot solution of Microsoft.
The initial deployment took about six months because I was working on other projects at the same time.
What about the implementation team?
We deployed the solution ourselves. Our team consisted of four engineers.
What's my experience with pricing, setup cost, and licensing?
Microsoft Project Server is an expensive solution. Small businesses will not be able to afford it.
What other advice do I have?
Overall, I would rate Microsoft Project Server at six out of ten.
Which deployment model are you using for this solution?
Private Cloud
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Delivery Engineer at a manufacturing company with 201-500 employees
reliable with a good user interface but needs faster support
Pros and Cons
- "It's fine to navigate for a layperson."
- "It is not updated in real-time. Sometimes it, therefore, is not accurate."
What is our primary use case?
I primarily use the solution for plans and projects. I use it to handle timelines and scheduling. It's primarily used for project implementation. We use it to improve and keep track of project status.
What is most valuable?
The user interface is okay. It's fine to navigate for a layperson.
As an end-user, I haven't gotten too technical with it.
It is stable.
The solution can scale.
What needs improvement?
I don't have any specific notes for improvement. I do not require any more functionality.
I've had some issues with Project Server from time to time. It is not updated in real-time. Sometimes it, therefore, is not accurate.
Technical support could be more efficient.
For how long have I used the solution?
I've been using the solution for two years.
What do I think about the stability of the solution?
The solution is okay. It has some issues with lagging. I'd rate the general stability eight or nine out of ten.
What do I think about the scalability of the solution?
The scalability is good. I'd rate it nine out of ten. It extends well.
At my previous company, many people used the solution, including managers and coordinators.
How are customer service and support?
Technical support often asks the same questions over and over. We'll get referred to a new person, and they will ask the same questions, which can be frustrating.
While problems do get solved, sometimes the response time is slow, and the process is repetitive.
How was the initial setup?
The initial setup of the solution was something I did not take part in.
What's my experience with pricing, setup cost, and licensing?
The pricing is affordable. It's not overly expensive.
Which other solutions did I evaluate?
I've only used Project Server and have not compared it to others.
What other advice do I have?
I did work for a Microsoft gold partner.
I keep the solution up to date. I recently updated it in February.
I'd rate the solution seven out of ten.
Which deployment model are you using for this solution?
Public Cloud
Disclosure: My company has a business relationship with this vendor other than being a customer. Partner
Chief Digitalization Executive at a energy/utilities company with 1,001-5,000 employees
Good resource management and cost management capabilities with helpful support services
Pros and Cons
- "It can scale well."
- "The solution needs to be much more stable."
What is our primary use case?
When it comes to enterprise projects, we need a consolidated environment where we can interlink all project management activities, including the cost, resources, timeline, and the whole landscape of project management and portfolio management. We needed enterprise resource planning, and we implemented this for the organization.
How has it helped my organization?
It helps us integrate the projects. We can handle cost analysis, resource analysis, task analysis, and all the basic factors that should be covered and are important for any project.
What is most valuable?
Resource management and cost management are very critical features for us.
It can scale well.
Technical support is helpful.
What needs improvement?
The solution needs to be much more stable.
The project support is missing. We tend to use Primavera as opposed to MS Project when we are doing engineering or large-scale projects.
For how long have I used the solution?
I've used the solution for six years or so.
What do I think about the stability of the solution?
It isn't stable enough. This is something Microsoft needs to work on.
What do I think about the scalability of the solution?
The solution is quite scalable. It extends well.
How are customer service and support?
Technical support has been very good. We are pleased with their level of support.
Which solution did I use previously and why did I switch?
We have used Primavera in place of Microsoft Project on a few projects.
How was the initial setup?
It is not too complex to set up. It is actually pretty straightforward.
What was our ROI?
We have noted an ROI while using the solution.
What's my experience with pricing, setup cost, and licensing?
The pricing is moderate. Something like Primavera is more expensive.
What other advice do I have?
I am not using the latest version. I'm on the 2017 version.
If you have a Microsoft environment and aren't working on too complex a project, it is quite good and a solution.
I'd rate the solution nine out of ten.
Which deployment model are you using for this solution?
On-premises
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Mechanical Design & Analysis Engineer at a manufacturing company with 10,001+ employees
Highly detail dependencies information, useful tracking, but lacking accessibility
Pros and Cons
- "The most valuable feature of the Microsoft Project Server is the level of detail with which I can break down a task and check the dependencies."
- "The solution could improve the ease of access could improve. It can be time-consuming."
What is our primary use case?
I am using Microsoft Project Server for managing projects, such as all the tasks-related activities are tracked.
How has it helped my organization?
When a project is complicated this solution monitors every task allowing us to have better control of the projects.
What is most valuable?
The most valuable feature of the Microsoft Project Server is the level of detail with which I can break down a task and check the dependencies.
What needs improvement?
The solution could improve the ease of access could improve. It can be time-consuming.
For how long have I used the solution?
I have been using Microsoft Project Server for approximately one year.
What other advice do I have?
I rate Microsoft Project Server a seven out of ten.
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
PMO Leader Fusion at Corporación Financiera Nacional S.A.
Useful baseline function and good support
Pros and Cons
- "The most useful feature of Microsoft Project Server is you can select a function to see the baseline."
- "The price of the solution could be reduced."
What is most valuable?
The most useful feature of Microsoft Project Server is you can select a function to see the baseline.
What needs improvement?
The price of the solution could be reduced.
For how long have I used the solution?
I have been using Microsoft Project Server for approximately 15 years.
What do I think about the scalability of the solution?
We have approximately 100 to 500 users using Microsoft Project Server.
How are customer service and support?
The support we have received is good.
What's my experience with pricing, setup cost, and licensing?
Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually.
What other advice do I have?
I rate Microsoft Project Server a ten out of ten.
Which deployment model are you using for this solution?
On-premises
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Senior Manager at a comms service provider with 501-1,000 employees
Good project scheduling and collaboration but needs better reports
Pros and Cons
- "It's stable and reliable."
- "This provides an enterprise version and a centralized environment, where every project manager is contributing and we are getting clear visibility of the projects we are running."
- "We are on the on-prem version. The cloud, however, gives more regular updates that we can take advantage of."
- "It's very expensive to scale out."
What is our primary use case?
We are basically using it for project monitoring, scheduling, and resource utilization. We have some custom reports, in which we have used SQL server reporting services.
How has it helped my organization?
Before, we were doing project management and project management activities. However, it was siloed. This provides an enterprise version and a centralized environment. Everybody, every project manager, is contributing. We are getting clear visibility of the projects we are running.
What is most valuable?
We like the project scheduling and collaboration, as well as the rule optimization.
It's stable and reliable.
What needs improvement?
We are on the on-prem version. The cloud, however, gives more regular updates that we can take advantage of. On-premises needs more regular updates.
The Project Server reporting is not very powerful unless you have another tool or other thing integrated with it.
Collaboration potential can be increased.
It's very expensive to scale out.
For how long have I used the solution?
We've been using the solution for four years.
What do I think about the stability of the solution?
The solution is stable. It's reliable. There are no bugs or glitches. It doesn't crash or freeze.
What do I think about the scalability of the solution?
The solution isn't highly scalable. We do not have plans to scale due to the high cost.
We have 30 to 40 people using the product. It's a mix of project managers and some management or reporting. We also have some general team members.
How are customer service and support?
Support is available. It's a very popular kind of solution so you can get help easily.
How would you rate customer service and support?
Neutral
Which solution did I use previously and why did I switch?
I may have used a different solution, however, I cannot recall which solution. We're a new department. We didn't switch from something per se.
How was the initial setup?
It's not straightforward to set up - unless the person knows it. Then they can set it up with ease.
The deployment took about one week.
You only need about two to three people to maintain the solution, however, they do not have to be fully committed. It's only a few hours a week.
What about the implementation team?
Our team handled the deployment with some IT involvement.
What's my experience with pricing, setup cost, and licensing?
A different department handled the licensing. I can't speak to exact costs.
There is expense in the case of maintenance. If you need some person to maintain it, since it's an on-prem solution, that's a cost. You can't measure it, however, it's a cost. It's also expensive to scale.
What other advice do I have?
I'm a customer.
If you don't want to go to the cloud, this is a good solution.
I'd rate the solution seven out of ten.
Which deployment model are you using for this solution?
On-premises
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Helpful support, beneficial project visibility, and different pricing models available
Pros and Cons
- "The technical support for Microsoft Project Server and the support is very good. Microsoft support is working very well."
- "Microsoft Project Server has improved our organization by providing visibility of all project portfolios in one place."
- "Microsoft Project Server could improve by making the solution more user-friendly."
What is our primary use case?
We use Microsoft Project Server for everything to do with projects management, such as portfolio and program management.
How has it helped my organization?
Microsoft Project Server has improved our organization by providing visibility of all project portfolios in one place.
What needs improvement?
Microsoft Project Server could improve by making the solution more user-friendly.
For how long have I used the solution?
I have been using Microsoft Project Server for approximately seven years.
What do I think about the stability of the solution?
Microsoft Project Server's stability is good.
What do I think about the scalability of the solution?
I have found the scalability of Microsoft Project Server to be great.
We have approximately 20 people using this solution in my company. Other companies have hundreds and thousands of users using it.
How are customer service and support?
The technical support for Microsoft Project Server and the support is very good. Microsoft support is working very well.
I rate the support from Microsoft Project Server a five out of five.
How was the initial setup?
The initial setup of Microsoft Project Server is simple if you know how to do it, but if you're not familiar with this technology, it will be complex.
I rate the initial setup complexity of the Microsoft Project Server a four out of five.
Initial deployment can be done within two or three weeks, but the deployment needs to improve when new requirements are needed.
What about the implementation team?
One person is enough for the deployment and maintenance of the solution. However, they will have to have the knowledge needed in different technologies and know about project management methodology.
What's my experience with pricing, setup cost, and licensing?
There is a subscription model for different types of users for different types of roles.
What other advice do I have?
This solution will not continue to be developed because it is going to the cloud.
I rate Microsoft Project Server an eight out of ten.
Which deployment model are you using for this solution?
Public Cloud
Disclosure: My company has a business relationship with this vendor other than being a customer. Partner
Buyer's Guide
Download our free Microsoft Project Server Report and get advice and tips from experienced pros
sharing their opinions.
Updated: August 2026
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