What is our primary use case?
We are a Microsoft partner and we have clients who are Microsoft 365 administrators in several companies. They are looking for ways to secure their tenants and make sure that their security is top-notch. That's where Microsoft Defender comes in. We use Microsoft 365 Defender for security and compliance to secure tenants from malicious attacks, including spam and phishing attacks. And when it comes to compliance, it is used for data privacy and data protection to ensure that very sensitive data doesn't go out to the wrong location.
How has it helped my organization?
It makes security and protection very seamless.
And Defender saves me time. For instance, if I get notified that a user isn't receiving emails from a particular person, I know that the first thing I have to do is a message trace. It saves me time to an extent because I have a go-to location. With message trace, I'm able to trace emails from, for example, abc@givendomain.com over the past two days. It gives me information about what actually happened in the mail flow. I'd rate the time it saves me as a seven out of 10.
It has also saved us money, on the order of 50 percent. And our time to respond has improved to the level of a six out of 10.
What is most valuable?
The features of the solution are vast and wide.
The most valuable feature is the content search feature in the compliance portal. It is very useful because it covers both audit log search and content search. The audit log search is very useful because, most of the time, you see several changes within the admin portal and it's hard to keep track of what happened. Our customers want to get to the root cause and see the activity that must have triggered those changes. That's where the audit log search comes in. They've enhanced the feature in such a way that it has a vast range of search options so that an analyst can carry out a full search.
The content search feature has also advanced to a point where you can carry out several searches with your keywords. You can point it to a certain location, such as Exchange Online or SharePoint Online, or Teams Online. You can narrow the search down to a particular individual or group of individuals. When administrators report that they have lost content or accidentally deleted a mailbox or the mailbox content, the content search feature is a good way to recover the content.
Another top feature is threat management. It helps prioritize threats across the enterprise.
In addition, you can navigate to the security compliance portal and set restrictions to block IP addresses from different locations. You can also choose to flag domains that are sending malicious attacks and block them and update the anti-spam policy to make it more strict to prevent attacks from happening in the future.
Many people don't realize that Microsoft Azure, Exchange Online, and the security and compliance portal all sync together. For instance, within the Azure portal, you can set security restrictions and policies to help secure your tenants, but most administrations do not know about that, including things like multi-factor authentication, conditional access policies, and privileged access.
We've had reports from clients about compromised accounts because someone got access to a password that they shouldn't have. Multi-factor authentication helps eliminate this. As for conditional access policies, you can set certain policy restrictions to certain locations or IP addresses so that emails or sign-ins only come from particular locations. That helps secure your environment against malicious sign-ons to your accounts.
The good part of it is that these products have already been integrated. When you sign on as an admin you have global admin rights and that gives you access to all these features. You will see Exchange Online, security and compliance, and Microsoft Azure. All you need to do is click and it takes you to the portals.
Overall, the comprehensiveness of the threat protection is at 95 percent. It's not 100 percent because of updates not being done on the Knowledge Base and technical know-how.
The alert feature allows you to set the severity of alerts. If there is a malicious or suspicious sign-on, an alert triggers immediately letting you know, as an administrator, to check what's going on in that account. For example, there was a time when one of our users' accounts was about to be compromised. We got an email notification which was sent to all administrators on the tenant. I was able to block that activity in real-time and then set the system to trigger more alerts for such sign-ons in the future. I also blocked the IP address. That particular feature has helped. The alert arrived in real time to prevent the account from being compromised.
What needs improvement?
When changes are done within either the admin or security and compliance portals, there should be a real-time update to administrators about the changes. Many times I'm supporting a case where someone says, "I used to do this like this, but I'm unable to do it that way anymore. What happened?" And I will have to say, "Oh, sorry. That doesn't work like that anymore. It's now done this way." So there should be a way to notify people about changes like that, and prompt information when changes are done within a portal.
I would also like to see regular updates about new features in the Knowledge Base. There are cases where I'm using a Knowledge Base article to try to educate a customer, but when I check the feature on the admin portal, and in the article, they don't look alike. For instance, it's saying, "Go to settings. From settings, go to options." Meanwhile, on the portal itself, I'm seeing "Settings, go to more settings, then go to options." It would help a whole lot if feature updates were updated in real-time in the documentation.
Also, the message trace feature for investigating mail flow issues should add more detailed information to the summary report. The summary report is what the administrators are able to understand. The extended reports are a very deep dive and the administrators will only understand them if they reach out to support engineers. But if they could extend the summary report a little bit, and make it more descriptive, ordinary administrators could understand what happened and that the emails failed at this or that point. That way they would know the location to go to try to correct it and prevent it from occurring again. Making that summary report more extensive and detailed would be of great help.
For how long have I used the solution?
I have been using Microsoft 365 Defender for a little over three years.
What do I think about the stability of the solution?
Overall, it is stable.
There are a few bugs but they generally don't impact the reliability. The bugs are not the kind that impact the work done by an organization. Processes can continue while they fix the bugs.
What do I think about the scalability of the solution?
It is scalable.
It is used across multiple departments with anywhere between one and 200 endpoints.
How are customer service and support?
Their response time is okay, it works fine, but the time it takes to resolve escalated cases needs improvement. An escalated case is when there is a bug. You could literally have reported a bug and it's still not resolved the following week. Bug fixes take a long time, especially when a very essential feature is not working as expected.
How would you rate customer service and support?
How was the initial setup?
It took me three to five months to understand it because it has a vast number of features. If you do not understand it, one click could mess up a whole lot of things.
What's my experience with pricing, setup cost, and licensing?
Microsoft should provide lower-level licensing options. They should do it in such a way that even an individual could purchase a license, and it should be entirely flexible. An individual should be able to access the solution at a very affordable rate.
Which other solutions did I evaluate?
Most administrators, in my experience so far, are reaching out to third parties for email filtering and to manage threats in their organization. According to them, Microsoft 365 Defender isn't giving them the information they need. And I realize that this is not correct. What they're missing out on is the proper information or technical know-how to utilize the features.
For example, if someone uses Barracuda as their third-party filtering service, I begin to ask questions such as, "Okay, why did you choose to use the Barracuda service when we have the ability to create good anti-spam policies that could help secure your tenant? You can create anti-phishing policies and rules that will help restrict IP addresses." Often, what they say is that Barracuda is better because it gives them more information and real-time data. At that point, I ask them to let me provide a deep dive into the features of Microsoft 365 Defender. I use the documentation and Knowledge Base articles to explain its features, one after the other, and they begin to say, "Oh wow." They didn't know these features actually exist. They'll begin to look at the possibility of utilizing the Microsoft solution since they have paid for it. Why should they pay additional money to a third party to get services that Microsoft provides? They feel very happy about the information I provide.
So far so good. The Microsoft 365 product hasn't given me a reason to want to check for other products and move to something else.
What other advice do I have?
For the best and most seamless user experience, it's best to go with a single vendor because there could be a lot of complications going with a best-of-breed strategy. It's easier to understand things with a single vendor.
When you don't understand a feature, ask questions and reach out for support. There are some features that are being used wrongly or that are underutilized.
Also, test the product beforehand. They provide trials so you can test the solution and see if it meets your expectations.
Disclosure: My company has a business relationship with this vendor other than being a customer. Partner