We compared Asana and Monday based on our users’ reviews of Project Management Software. After reading the collected data, you can find our conclusion below.
Comparison Results: Monday is considered better than Asana overall due to its wider range of features, including automation, tagging, and insights. Monday also offers more customization options and is more affordable. Asana is easy to use and good for collaboration but lacks some of the advanced features of Monday.com. Customer service for Asana is mixed, while Monday's technical support is consistently praised. Monday.com is seen as a cost-effective solution with a positive ROI.
"What I like most about Asana is its simplicity. For example: we're not the only ones using it, and we onboard our customers to it, and normally, they have no questions."
"The solution's user interface is very good."
"This solution is easier and faster to use compared to Jira. It's not very structured and you can add sub-tasks and issues easily."
"Asana has a wonderful user experience that is very easy to interact with and has tons of integrations with other products and tools."
"The solution appears to be quite stable."
"The most valuable feature of Asana is the tracking of comments and documents in one place."
"The initial setup was straightforward."
"The general UI shows progress and data analytics for all projects in progress."
"It has helped us to divide work by assigning tasks and forecasting how busy we will be in the future."
"Being able to assign our individual tasks helps us a ton. I’ve worked with other companies that did not use Monday, and sometimes things would fall through the cracks as there were misunderstandings about who’s the responsibility it was to do something."
"The product gives the whole team an overall view of the status of every single project that we develop, alongside budget management and support triage."
"monday.com is easy to set up."
"We love how we can create boards specifically focused on one topic and have all tasks and projects pertaining to that in one place."
"Automation is definitely a favorite of mine."
"Our team uses the platform for many different functions, and the ability to have multiple Kanban boards that are integrated into various other platforms our team uses has helped us become more efficient in our content creation strategies."
"The scalability is unlimited."
"The documentation for integration could be improved. We require more information to facilitate the integrations."
"We don't get enough notifications."
"Some updates are outdated, and their functionalities can affect the end outcomes."
"The messaging feature could be better."
"Having a quick way to do video inside the platform or video communication could be very handy."
"Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss."
"More features can be added."
"A user should be able to identify an assignee for specific tasks or task types while applying the template, or at a minimum, allow for a default assignee. As it is, the template gets created with the just task dates driven by the project start and end dates inputted by the user. In my current situation, I'm assigning myself to many tasks, so I have to do that manually every time. Even if I eventually start adding other people to assign tasks, there won't be more than a handful to do. However, those few people will have multiple tasks. It would be nice to be able to select those individuals during the setup rather than having to do so manually once the project has been created."
"A part that could be improved is notifications, as we receive quite a lot of them. We struggled to limit the number of emails that we were not part of... If we could mute emails for projects that we are only following but not necessarily working directly on, that would make a huge difference."
"A little more customization on the UI would be good."
"The only thing that I would change, and I'm not sure if this is part of the settings that need to be fixed by the user itself, not by the admin, is that sometimes it would be convenient to make your own categories, and it makes it difficult to constantly go and talk to my boss to get them."
"If Monday.com could increase the refresh rate of the site, that would make things a little better."
"Opening up a task and adding content/updates could be a little more organized visually."
"Automation is often glitchy for us. Maybe we have too many automations set up?"
"If you want to drag a task or rearrange them, it's quite tricky, especially on the app."
"If I have 20 items that all have a deadline of 3/24, I'd love to be able to update them all at one time rather than individually."
Asana is ranked 3rd in Project Management Software with 43 reviews while monday.com is ranked 1st in Project Management Software with 222 reviews. Asana is rated 8.4, while monday.com is rated 9.4. The top reviewer of Asana writes "Stands out with portfolios, easy setup, and real-time information, but needs big improvement when it comes to workflows, automation, and dashboards". On the other hand, the top reviewer of monday.com writes "We can collaborate with our customers efficiently and professionally, and automation makes it easy for everyone". Asana is most compared with Microsoft Azure DevOps, Microsoft Project, Wrike, Jira and Trello, whereas monday.com is most compared with Wrike, Microsoft Dynamics CRM, Zoho CRM, Microsoft Project and Odoo. See our Asana vs. monday.com report.
See our list of best Project Management Software vendors and best Project Portfolio Management vendors.
We monitor all Project Management Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.
This is a good question, but the starting point would be to understand whether your focus is on project management software or portfolio management software because there is a big difference between the two.
In terms of software, project management software is really focused on managing individual projects and can help communicate information about a specific project. Project management software is commonly used by Project Managers and the project team members. Portfolio management software though is focused on the entire portfolio of projects to give senior leaders holistic visibility of those projects. Portfolio management software helps senior leaders to make better strategic decisions. Check out this article for more information on this topic: https://acuityppm.com/project-...
Hi Netanya, for complez projects I recommend Basecamp or Microsoft Project, but for small or low complexity projects I suggest Trello. Best regards.
Hi Netanya,
If you want to reach a quick-wins at the portfolio level with an intelligent algorithmic and automated approach please look at my favourite tool called Aangine.
It gives you capabilities to run multiple What-if scenarios at the portfolio level, considering various constraints on capacity, budgets, timing and prioritization. It helps PMOs/SPMs very quickly to perform risk & value analysis and run impacts analysis to see what happens if suddenly priorities/capacity/budget will be changed. Visibility on future horizons, possibly bottlenecks and risks gives you the opportunity to compare and run an intelligent algorithm to optimise your future portfolio within a new reality immediately. As an outcome, in the first couple of quarters, you will get significant results on your execution side of the way of working.
Regarding the execution part of the delivery for the corporate customers, I would recommend Micro Focus PPM review.
Kind regards,
I. Bayraktar
I’ve used Trello, Asana, and Monday.com.
My favorite by far is ClickUp due to following reasons:
1. It’s inexpensive.
2. Support is great.
3. Very flexible - we do sprints with points and it’s great for this.
4. They are constantly launching new improvements.
5. Most important - my team loves ClickUp and actually uses it! We particularly like the goals feature.
Jira is what we currently use and I have no complaints about it at all.
Since 1998 I have been using the Planisware project portfolio management solution for multiple pharma organizations.
The application initially had the esoteric name OPX2. For easier international name recognition, its name sensibly became Planisware in 2009 with the release of P5. Subsequent releases of Planisware P5 and Planisware P6 (or V6) and currently Planisware Enterprise (E7) have brought substantive improvements to the stakeholder community in user interface, capabilities, reporting, and performance.
Planisware documentation has evolved markedly with more frequent publishing of detailed functional guides, videos, and release notes, available online for customers and from within the application. For example, the fifth set of release notes for E7, specifically 7.0.4; March 2022, is 133 pages long. Planisware Academy is another tool for gaining proficiency with project and portfolio management.
What I especially enjoy with Planisware is unsurpassed flexibility for managing project activities--not just as list tables and Gantt charts, but also with Kanban cards, roadmaps, stage and gates, deliverables, ideas, etc. Modules for resource management and cost management have similar depth of execution. Another module for tracking risks and opportunities is selectable when needed.
Planisware's implementation of activity types as a discrete breakdown structure facilitates the use of consistent, defined activities across projects and improves the accuracy of planning.
Project templates and activity library features are valuable for creating new projects more efficiently.
Data visualization is another Planisware strongpoint. It's possible to make dynamic slide presentations of working projects.
Given the depth and breadth of Planisware modules and the software's overall capabilities, each corporate organization has to make a long-term commitment to adopting Planisware. Providing stakeholders the opportunity to gain needed proficiencies with Planisware is also essential for reaping the considerable benefits of using this fascinating enterprise solution.
I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.
The real question is: what type of Project/Portfolio Management system do I need?
The Trello, Asana, and Monday.com types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer.
If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market.
Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.