Microsoft OneDrive vs OpenText Extended ECM comparison

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Executive Summary

We performed a comparison between Microsoft OneDrive and OpenText Extended ECM based on real PeerSpot user reviews.

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Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"One of the good features is that the users are not even aware that they're using it.""We use Microsoft OneDrive for file sharing without the need for additional hardware (such as flash drives or external hard drives).""It is free if you use Microsoft Office 365.""Being able to use OneDrive as a mapped drive in Windows Explorer is the most valuable feature. Rather than using OneDrive on a browser, you can also open up the Windows Explorer and I can see the file structure in the normal format.""The stability of Microsoft OneDrive is very good, it is reliable. There were multiple instances where I had lost my valuable data on hard drives in several other places. However, with Microsoft OneDrive, I've never lost a single file.""Image management is great since the search is simple, and accessing images with labels is easy.""The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again.""It gives you access to important files from virtually anywhere."

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"The ability to add metadata and use that to categorize information is a valuable feature of OpenText Extended ECM.""We use Core Share to share documents with external auditors or with vendors, and that prevents them from being able to get into the whole system. It is useful.""Being able to search is valuable. Its search is pretty powerful. We are able to search for specific text, and it points us to the document that has that text. That is pretty powerful.""OpenText Extended ECM's most valuable features include permissions and security models. I also like the tool's ability to add metadata and use it to categorize information.""We also have a module on top of the Content Server called WebReports that has been one of the things that helped us facilitate the workflow and give managers good reporting and visibility into where everything is. Being able to use that on top of the Content Server was a big help.""Scalability is great. We can extend areas horizontally and vertically.""The solution's automatic document numbering, state management, and process flow are very useful features to go through the full cycle of the document.""WebReports has a lot of capabilities that offer good opportunities to customize the applications the way we want to."

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Cons
"The initial setup is not easy.""It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth.""The online application is quite limited, for this and other Office offerings.""Support has not been the same since the beginning of COVID lockdowns.""There are not enough ways to assign permissions to shared folders and files.""Technical support is not very impressive and is typical of large company software support.""It is not very stable because there are a lot of bugs.""The file structure insight could be made more flexible like for creating more flexible folders."

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"When it comes to addressing complex use cases, three or four years ago, we ended up purchasing an additional OpenText product called AppWorks because we started to run into some limitations with the workflow that can be done in Extended ECM. It was a little limiting, so we ended up getting another product.""The initial setup can get really complicated, and it takes time.""A dashboard with information would be nice to see.""The solution should work better with partners and be more developer-friendly.""The architecture needs improvement, as it's complex.""We had some issues with scalability in the production. So, I would rate it a five out of ten.""There are no additional features that I would like to see. I am pretty happy with it, but their support could be a bit better.""We are looking for new, advanced UI features. Currently, the UI does not look great."

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Pricing and Cost Advice
  • "Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
  • "Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
  • "We pay a lot for the Enterprise version, but it is a premium service."
  • "OneDrive comes with Microsoft 365 so it is just an added part of that package."
  • "It is free if you are using Office 365, and you get a terabyte of storage with your account."
  • "This is a pricy solution, given that we are only using it at 50% capacity."
  • "The price of Microsoft OneDrive is reasonable and compatible with competitors."
  • "The licensing is expensive and on a yearly basis."
  • More Microsoft OneDrive Pricing and Cost Advice →

  • "The licensing is not that complex for the core products, but it becomes more complicated for some additional modules."
  • "Both Open Text ECM and IBM File share are expensive."
  • "It is a little more expensive than our previous solution, but because of the fact that it has become a rallying point for different groups to come under, it might end up paying off better in the long run by not having seven siloed solutions. Even though this one solution is a little pricey, it might eliminate other ones."
  • "The tool's pricing is confusing to the end customer."
  • "The solution is expensive."
  • "OpenText Extended ECM is an expensive solution."
  • "The product is pricey."
  • "OpenText Extended ECM's pricing and licensing are aggressive and confusing for the end customer."
  • More OpenText Extended ECM Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again.
    Top Answer:It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth.
    Top Answer:We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.
    Top Answer:We also have a module on top of the Content Server called WebReports that has been one of the things that helped us facilitate the workflow and give managers good reporting and visibility into where… more »
    Top Answer:It is a little more expensive than our previous solution, but because of the fact that it has become a rallying point for different groups to come under, it might end up paying off better in the long… more »
    Top Answer:We make iterations on it. Every year, they usually ask for some small things. Overall, they are pretty happy with it. Being the IT person here, I do think there are areas for improvement, but both for… more »
    Ranking
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    3,884
    Comparisons
    3,279
    Reviews
    4
    Average Words per Review
    345
    Rating
    8.8
    Views
    4,134
    Comparisons
    3,219
    Reviews
    12
    Average Words per Review
    692
    Rating
    7.5
    Comparisons
    Also Known As
    MS OneDrive
    OpenText Content Suite Platform
    Learn More
    Overview

    Microsoft OneDrive for Business gives you online storage that works seamlessly with the tools you use every day to create, communicate, and collaborate from your PC/Mac or your iOS, Android, or Windows device.

    OpenText Extended ECM (formerly OpenText Content Suite Platform) is an enterprise content management platform that securely governs the information lifecycle by integrating with leading enterprise applications, such as SAP, Microsoft 365, Salesforce and SAP SuccessFactors. Bringing content and processes together, Extended ECM provides access to information when and where it’s needed, improves decision-making and drives operational effectiveness.

    Sample Customers
    Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
    ATCO Australia, MSIG Asia, Orica, Salt River Project
    Top Industries
    REVIEWERS
    Energy/Utilities Company23%
    Financial Services Firm15%
    Computer Software Company8%
    Comms Service Provider8%
    VISITORS READING REVIEWS
    Educational Organization46%
    Computer Software Company6%
    Financial Services Firm6%
    Government5%
    REVIEWERS
    Computer Software Company18%
    Energy/Utilities Company18%
    Manufacturing Company18%
    Financial Services Firm18%
    VISITORS READING REVIEWS
    Government13%
    Computer Software Company11%
    Financial Services Firm11%
    Manufacturing Company8%
    Company Size
    REVIEWERS
    Small Business26%
    Midsize Enterprise37%
    Large Enterprise37%
    VISITORS READING REVIEWS
    Small Business16%
    Midsize Enterprise50%
    Large Enterprise34%
    REVIEWERS
    Small Business43%
    Midsize Enterprise13%
    Large Enterprise43%
    VISITORS READING REVIEWS
    Small Business16%
    Midsize Enterprise15%
    Large Enterprise69%
    Buyer's Guide
    Content Collaboration Platforms
    March 2024
    Find out what your peers are saying about Dropbox, Box, Microsoft and others in Content Collaboration Platforms. Updated: March 2024.
    765,234 professionals have used our research since 2012.

    Microsoft OneDrive is ranked 4th in Content Collaboration Platforms with 19 reviews while OpenText Extended ECM is ranked 2nd in Enterprise Content Management with 18 reviews. Microsoft OneDrive is rated 8.2, while OpenText Extended ECM is rated 7.8. The top reviewer of Microsoft OneDrive writes "A transparent and self-explanatory storage system for data and files". On the other hand, the top reviewer of OpenText Extended ECM writes "Serves as a single source of support for the company but has scalability issues". Microsoft OneDrive is most compared with SharePoint, Dropbox, Box, Atlassian Confluence and Alfresco, whereas OpenText Extended ECM is most compared with OpenText Documentum, SharePoint, IBM FileNet, Alfresco and Newgen OmniDocs.

    We monitor all Content Collaboration Platforms reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.